A VIDEO RECORDING OF THE MEETING IN ITS ENTIRETY IS AVAILABLE THROUGH VERMONTCAM.ORG. THE WRITTEN MINUTES ARE A SYNOPSIS OF DISCUSSION AT THE MEETING. MOTIONS ARE AS STATED BY THE MOTION MAKER. MINUTES SUBJECT TO CORRECTION BY THE SHELBURNE DEVELOPMENT REVIEW BOARD. CHANGES, IF ANY, WILL BE RECORDED IN THE MINUTES OF THE NEXT MEETING OF THE BOARD. MEMBERS PRESENT: STAFF PRESENT: OTHERS PRESENT: TOWN OF SHELBURNE DEVELOPMENT REVIEW BOARD MINUTES OF MEETING July 19, 2017 Mary Kehoe (Chair); Mark Sammut, Jeff Pauza, Joanna Watts, Jeff Hodgson, Ian McCray. (Judy Christensen was absent.) Kaitlin Mitchell, DRB Administrator. Scott Gardner, Tracey Beaudin, Leslie Parker, Peta Gillian Senior, Sherry Senior, Dave Marshall. AGENDA: 1. Call to Order and Announcements 2. Public Comment 3. Approval of Minutes (7/5/17) 4. Applications Design Review, Demolish Structure and Replace with Single Family House, 1056 Falls Road, Scott Gardner (DR17-08) Design Review, Exterior Renovations, 235 Shelburnewood Drive, Tracey Beaudin (DR17-09) Design Review, Shed, 622 Falls Road, Michael Dubois (DR17-10) Design Review, Wood Deck, 253 Shelburnewood Drive, Tracie Bessette (DR17-11) Conditional Use\Site Plan, Replace Change of Use and Sign, 207 Webster Road, Gillian and Sherry Senior (CU17-08\SP17-05) Conditional Use, Replace Signs, 200 Wake Robin Drive, Wake Robin Corporation (CU17-07) Site Plan Amendment, Modification to Buildings, Parking, and Access, 4188, 4190, 2055, 4484 Shelburne Road, Rice Lumber (SP17-04) Sketch Plan, Lot Merger, 2916 Shelburne Road, Clint West (FBZ17-01) 5. Other Business 6. Adjournment 1. CALL TO ORDER and ANNOUNCEMENTS Chair Mary Kehoe called the meeting to order at 7 PM. There were no announcements. 2. 3. APPROVAL OF MINUTES July 5, 2017 MOTION by Mark Sammut, SECOND by Mary Kehoe, to approve the July 5, 2017 minutes as presented. 4. APPLICATIONS
SHELBURNE DEVELOPMENT REVIEW BOARD 7/19/17 PAGE 2 The function of the Development Review Board as a quasi-judicial board and the hearing procedure were explained. Individuals to give testimony before the DRB were sworn in. DR17-08: Design Review to demolish an existing structure and replace with a new single family house and detached garage at 1056 Falls Road by Scott Gardner Scott Gardner appeared on behalf of the application. Demolition in HP&DR Overlay Application, received 6/7/17 Project overview memorandum, dated 5/17/17 and received 6/7/17 Consultant letters prepared by 106 Associates, dated 5/15/17 and 6/5/17 Historic Preservation and Design Review Application, received 6/5/17 Site Plan, 6/5/17 Proposed structure elevations, floor plan and details, received 6/5/17 Existing conditions photographs, 6/5/17 Scott Gardner spoke of his experience in construction and planning and mentioned the professional staff at Shelburne. Mr. Gardner said there is another lot so there will be a further proposal forthcoming. Design Review, Demolish Structure and Replace with Single Family House, 1056 Falls Road, Scott Gardner (DR17-08) MOTION by Mary Kehoe, SECOND by Jeff Pauza, to grant Design Review approval of DR17-08 to demolish a structure and replace with a single family house at 1056 Falls Road by Scott Gardner as depicted in the submitted application materials and with the following conditions as recommended by Shelburne Historic Preservation & Design Review Committee: 1. The planned demolition of the primary residential structure located at 1056 Falls Road and the submitted architectural plans and other drawings relating to the construction of a replacement structure including elevation
SHELBURNE DEVELOPMENT REVIEW BOARD 7/19/17 PAGE 3 drawings, floor plan, and site plan dated 6/15/17, door details with print date of 5/19/17, and undated Pella window detail are approved. 2. Pursuant to Section 1540.3.A.l the DRB finds that the structure proposed for demolition has deteriorated to the degree that rehabilitation and reuse of the structure is not feasible. 3. Pursuant to Sections 1540.3.A.3 and 1540.3.A.5 the DRB finds that the demolition and redevelopment proposal mitigates to the greatest extent practicable any impact on historic structures on the subject property or adjacent properties, and all historically and architecturally important design features will be properly documented, and the applicant s redevelopment plan will provide replacement structures that are compatible with the historic integrity and the architectural character of the surrounding area. 4. Approval of the project is conditioned on adherence to the cited plan and preparation of a documentation report prepared using applicable standards of the Historic American Building Survey submitted as part of any building permit application authorizing the project (the report prepared by Scott Newman may be used). DR17-09: Design Review for new windows, front and rear entry stairs, new roof shingles, and removal of three skylights at 235 Shelburnewood Drive by Tracey Beaudin Tracey Beaudin appeared on behalf of the application. General Information Application, received 7/10/17 Historic Preservation and Design Review Application, received 7/10/17 Site Plan, 7/10/17 Elevations, 7/10/17 Window cut sheets, 7/10/17 Existing conditions photographs, 7/10/17 Tracey Beaudin explained the replacement of windows and the front and back steps as well as the roof on the dwelling owned by her elderly mother. Ms. Beaudin requested the option to have a metal rather than a shingled roof if possible.
SHELBURNE DEVELOPMENT REVIEW BOARD 7/19/17 PAGE 4 Design Review, Exterior Renovations, 235 Shelburnewood Drive, Tracey Beaudin (DR17-09) MOTION by Jeff Pauza, SECOND by Jeff Hodgson, to grant Design Review approval of DR17-09 to replace windows, replace the front and rear entry stairs, replace roof shingles and remove three skylights at 235 Shelburnewood Drive by Tracey Beaudin with the following conditions: 1. A zoning permit shall be required prior to commencing land development. 2. A metal roof will be allowed. DR17-10: Design Review for a 10 x 10 storage shed, exterior lighting, and garage doors on the main house at 622 Falls Road by Michael Dubois No one appeared on behalf of the application. Historic Preservation and Design Review Application, received 7/5/17 Site Plan Application, 7/5/17 Storage shed elevations, 7/5/17 Storage shed materials list, 7/5/17 Storage shed door specifications, 7/5/17 Lighting specifications, 7/5/17 Garage door specifications, 7/5/17 Design Review, Storage Shed, 622 Falls Road, Dubois (DR17-10)
SHELBURNE DEVELOPMENT REVIEW BOARD 7/19/17 PAGE 5 MOTION by Mark Sammut, SECOND by Mary Kehoe, to grant Design Review approval of DR17-10 for construction of a new 10 x 10 storage shed, exterior lighting fixtures and garage doors at 622 Falls Road by Michael Dubois with the condition a zoning permit shall be required prior to commencing land development. DR17-11: Design Review for a new 16 x 32 wood deck at 235 Shelburnewood Drive by Tracie Bessette No one appeared on behalf of the application. Historic Preservation and Design Review Application, received 7/7/17 Site Plan, 7/7/17 Deck elevations and description, 7/7/17 Deck plan, received 7/7/17 Material list, 7/7/17 Design Review, Deck, 235 Shelburnewood Drive, Tracie Bessette (DR17-11) MOTION by Mark Sammut, SECOND by Ian McCray, to grant Design Review approval of DR17-11 for a new 16 x 32 deck at 235 Shelburnewood Drive by Tracie Bessette with the condition a zoning permit shall be required prior to commencing land development. CU17-08\SP17-05: Conditional Use\Site Plan for a change of use from business offices to artist studios and replacement of a nonconforming sign at 207 Webster Road in the Residential District and Stormwater Overlay District by Peta Gillian Senior and Sherry Senior Gillian Senior and Sherry Senior appeared on behalf of the application.
SHELBURNE DEVELOPMENT REVIEW BOARD 7/19/17 PAGE 6 Cover letter prepared by Peta Gillian Senior, dated and received 6/23/17 Conditional Use Review Application, received 6/23/17 Site Plan Review Application, received 6/23/17 Proposed sign elevations, received 6/23/17 Existing conditions photographs, received 6/23/17 Aerial photograph with property boundaries, received 6/23/17 Sherry Senior explained the property at 207 Webster Road was purchased as an investment property and will be used as an artist studio. Classes and open studio space will also be offered. There is an existing tenant in the upstairs portion of the building. The sign for the building will be changed, but the size will remain the same. Ms. Senior said she would like the option to offer office space to rent at some point in the future. Jeff Pauza asked if there will be metal or glass artwork at the site. Ms. Senior said there will be no machinery to develop artwork. Kate Mitchell noted changing the use back to office space from artist studio will require a separate approval. Conditional Use\Site Plan, Change of Use and Sign, 207 Webster Road, Gillian and Sherry Senior (CU17-08\SP17-05) MOTION by Jeff Pauza, SECOND by Mark Sammut, to finalize the record for CU17-08 and SP17-05 for a change of use and a sign at 207 Webster Road by Gillian and Sherry Senior, and to direct staff to prepare a decision to indicate Conditional Use and Site Plan approval of CU17-08 and SP17-05 respectively with the following conditions: 1. A zoning permit shall be required prior to any improvements being made. 2. A sign permit shall be required. 3. Metal and glasswork is not approved for this use.
SHELBURNE DEVELOPMENT REVIEW BOARD 7/19/17 PAGE 7 CU17-07: Conditional Use for replacement of multiple nonconforming signs at 200 Wake Robin Drive in the Residential District and Stormwater Overlay District by Wake Robin Corporation Leslie Parker appeared on behalf of the application. Conditional Use Review Application, received 6/28/17 Proposed sign elevations, received 6/23/17 Signage Plan Map, received 6/27/17 Leslie Parker said per the state Enhanced 911 Board the wayfinding signs at Wake Robin must be upgraded. No lighting is being added. All the signs are on Wake Robin property. Conditional Use, Replace Signs, 200 Wake Robin Drive, Wake Robin Corporation (CU17-07) MOTION by Mary Kehoe, SECOND by Mark Sammut, to finalize the record for CU17-07 and direct staff to prepare a decision to indicate Conditional Use approval of CU17-07 for replacement of nonconforming signs at 200 Wake Robin Drive by Wake Robin Corporation with the condition a sign permit shall be required. MOTION by Mary Kehoe, SECOND by Ian McCray, in order to allow time for the Rice Lumber representative to arrive the Clint West application for 2916 Shelburne Road will be advanced on the agenda. VOTING: unanimous (5-0)[Mark Sammut not present for vote]; motion carried. FBZ17-01: Sketch Plan for a two lot merger to facilitate future lot development under the requirements of the Shelburne Road Form Based Overlay District at 2916 Shelburne Road in the Mixed Use District and Stormwater Overlay District and Shelburne Road Form Based Overlay District by Clint West
SHELBURNE DEVELOPMENT REVIEW BOARD 7/19/17 PAGE 8 Clint West appeared on behalf of the application. Revised cover letter prepared by Civil Engineering Associates, dated and received 7/5/17 Revised General Application Form, received 7/5/17 Revised General application Form, received 7/5/17 Sketch Plan Review Application, received 6/28/17 Existing conditions site plan prepared by Civil Engineering Associates, received 7/5/17 Proposed conditions site plan prepared by Civil Engineering Associates, received 7/5/17 Clint West said the property at 2916 Shelburne Road is currently two lots, but has been operating as one lot. The proposal is to merge the two lots and locate the carpet and tile cleaning business on the first floor of the building with apartments on the second floor of the building. Mary Kehoe asked about access to the building from Shelburne Road. Kate Mitchell said current access to the lot is from Palmer Court which is a private road so the applicant will need to have an access agreement in place. Ian McCray asked about the trucks and other equipment for the business. Clint West said his cleaning service uses normal sized vans that fit into a normal sized garage. Jeff Hodgson asked if the tandem parking spaces shown on the site plan are part of form based zoning. Kate Mitchell confirmed this. Parking will be part of the conditional use approval. Sketch Plan, Lot Merger, 2916 Shelburne Road, Clint West (FBZ17-01)
SHELBURNE DEVELOPMENT REVIEW BOARD 7/19/17 PAGE 9 MOTION by Mary Kehoe, SECOND by Jeff Hodgson, to classify the Sketch Plan Application, FBZ17-01, as a Minor Subdivision and to finalize the record for FBZ17-01 to merge two lots at 2916 Shelburne Road by Clint West and authorize the applicant to prepare a Final Plan application with the following recommendations: 1. Obtain written comments from the town department heads as required in Section 600(28) of the Subdivision Regulations. 2. A Site Plan Application should be prepared and submitted with the Final Plan Application. 3. A Conditional Use Application should be prepared and submitted with the Final Plan Application for the proposed tandem parking. SP17-04: Site Plan Amendment for changes to structures, parking, and access from the previously approved site plan for 4188, 4190, 2055, and 4484 Shelburne Road in the Mixed Use District and Stormwater Overlay District by Rice Lumber Corporation Dave Marshall with Civil Engineering Associates appeared on behalf of the application. Mark Sammut recused himself and left the meeting. Cover letter prepared by Civil Engineering Associates, dated 6/13/17 and received 6/15/17 General Information Application, received 6/15/17 Site Plan Review Application, received 6/15/17 Site Plan Set prepared by Civil Engineering Associates, received 6/15/17 Dave Marshall explained the previously approved application had four residential lots, commercial lots along Route 7, and the lumber yard and retail store on lots 1 & 2. The original intent of the development was to have drive-thru service. With the current proposal to save energy and be more efficient the large building will be divided into two buildings, one being essentially a warehouse and the other having the drive-thru service. Storm water management will include catch basins to convey water to the storm water ponds. Trees will be planted to screen the building and a berm will be built.
SHELBURNE DEVELOPMENT REVIEW BOARD 7/19/17 PAGE 10 Ian McCray asked if the paved portions on the lot and the building size are the same. Dave Marshall said the building is essentially the same. There is a bump-out and laydown area in the southwest corner. The warehouse building has a porch for protected storage of materials. Ian McCray asked if the storage building is closed or like a lean-to. Dave Marshall said the storage shed structure is open. Jeff Hodgson asked about access to the residential lots. Dave Marshall said the original plan showed access off Route 7 and a gate to prevent people from going to the lumber yard storage area. The current proposal shows the security fence up by the drive-thru building and access to the residential lots as unimpeded. There are parking spaces shown on the drive to the residential portion of the development. Jeff Hodgson asked about lot coverage being greater than the earlier proposal. Kate Mitchell briefly explained the one-time allowance to exceed 30,000 s.f. of building space if multiple buildings are being condensed into fewer buildings. As a total the buildings meet the lot coverage, but there are certain lots that will exceed coverage if developed as proposed. Dave Marshall added the aggregate of the coverage is less than the allowed amount. Jeff Hodgson asked if the lots fronting Shelburne Road can be developed under form based code or must follow traditional zoning. Kate Mitchell said form based zoning can be followed. Mary Kehoe expressed concern about the lots along Shelburne Road being accessed from Shelburne Road. Mary Kehoe asked if there are lighting changes to the plan. Dave Marshall said the lighting will be the same except the pole lights will have LED products. The lighting for the warehouse has been submitted. Only the northern half of the warehouse will have lights on the doorways and overhead. The southern portion is the open shed. Site Plan Amendment, Modifications to Buildings, Parking, and Access, 4188, 4190, 2055, and 4484 Shelburne Road, Rice Lumber (SP17-04) MOTION by Jeff Hodgson, SECOND by Mary Kehoe, to finalize the record for Site Plan Application, SP17-04, close the hearing, and direct staff to prepare a decision to indicate Site Plan approval for modifications to buildings, parking, and access at 4188, 4190, 2055, and 4484 Shelburne Road by Rice Lumber as depicted in the
SHELBURNE DEVELOPMENT REVIEW BOARD 7/19/17 PAGE 11 application materials subject to the condition that all previous conditions of approval for Rice Lumber still apply. VOTING: unanimous (5-0); motion carried. 5. OTHER BUSINESS/CORRESPONDENCE Meeting Schedule There will be only one DRB meeting in August (August 2, 2017). 6. ADJOURNMENT and/or DELIBERATIVE SESSION MOTION by Mary Kehoe, SECOND by Jeff Hodgson, to adjourn the meeting. VOTING: unanimous (5-0) [Mark Sammut not present for the vote]; motion carried. The meeting was adjourned at 8:10 PM. RScty: MERiordan