(Appointment of Directors is reserved to the Members)

Subject Reserved to the Board of Directors Review & approval of governance arrangements including: The schedule of Board meetings, & format of agendas; Approval of minutes; The Hill Trust (THT) Committee structures and Terms of Reference including those of the Local Governing Body (LGB); Levels of delegated authority including limits of financial authority; Policy on Directors induction & appraisal, & Board review & development; Directors Code of Conduct & Conflict of Interest Policy. Appointment of: The Chair of the BoD; The Chair of LGB (Appointment of Directors is reserved to the Members) ACADEMY TRUST: SCHEME OF RESERVATION AND DELEGATED AUTHORITY Delegated to Chair and/or Vice Chair of the Board of Directors Approval of Board agendas & draft minutes for circulation to the Board of Directors. Final decision on interpretation of any aspects of the operation of the Board or LGB.. Recommendation to the Board re: LGB Chair Delegated to the Local Governing Body Local Governing Body (LGB): Review and approval of: The cycle of LGB meetings. LGB Sub Committees & their Terms of Reference; Review and approval of LGB Minutes Appointment of Vice- Chair and Chairs and members of LGB Sub Committees. Making appropriate arrangements for the election of parents and staff to the LGB. Delegated to Chief Executive Officer Contribution to review & development of the LGBs. Planning/organisation of LGB meetings, preparation of agendas, papers & minutes in liaison with the Chairs of the LGBs. Contribution to review & development of the Trust s governance arrangements including liaison with the Trust s legal advisers. Planning/organisation of Board meetings, preparation of agendas, papers & minutes in liaison with the Chair. Ensuring the effective servicing and support of Committees and sub Committees Developing a management scheme of reservation and delegation and ensuring its effective implementation. Advising: The LGB Chairs in making recommendations re its membership The LGB Chairs in making recommendations re LGB sub-committee Chairs and membership 1

Strategy & Planning Approval of the Trust s: Vision, mission & values; Strategic direction; Strategic and annual operating plans & budgets. Approval of the Academies Development Plans, Post Inspection Action Plans &/or Academy Improvement Plans. Detailed scrutiny of the Academy s Development Plans, Post Inspection Action Plans &/or Academy s Improvement Plans & advice to the Board. Supporting the Board in developing/setting the Trust s overall strategy including: Early consultation with the Board; Drafting propositions for the Board s review; Development of strategic & operating plans & budgets for review and approval by the Board. Ensuring the Academy Development Plans align with the Board s strategy. Supporting the Board s growth strategy through presenting recommendations and completing appropriate bid processes etc. Education Policy (Relating to Education, Communication, and other initiatives) Drafting and approval of the Board s policies as follows: Statutory Policies Admissions Allegations of Abuse against Teachers & other Staff Complaints Procedure Data Protection Equality Policy Freedom of Information Health & Safety Minutes of Directors meetings Pay Policy Register of Business Delegated authority in relation to: the conduct of the Academy promoting high standards of educational achievement in line with the overall strategic direction of the Board; ensuring that the curriculum for the Academy is appropriate, balanced, broadly based and operates within the context of the Academy s Statement of Values and ethos as agreed by the Board; the admission arrangements to the Academy 2 Advising on and supporting the development and implementation of the Board s: Education policies; Communication processes, including systems for ensuring effective stakeholder engagement; Ensuring the effective management of the Academies and other initiatives in line with policy/quality standards (including ensuring provision of information, advice and support on national education policy to the Local Governing Bodies.) Advising on and supporting the development and implementation of a Quality Assurance framework for THT Board approval.

Interests of Directors, Headteacher & staff Safeguarding Children incl Child Protection Accessibility Plan SEN Policy Staff Disciplinary, Code of Conduct & Grievance and Harassment Supporting Pupils with medical conditions Teacher Appraisal and Capability incl Performance Management Non-Statutory Policies Attendance Policy Whistleblowing CPD Critical Incident Plan E Safety Policy Finance Policy Food Standards Leave of Absence & Special Leave Managing Redundancy Managing Sickness Absence Recruitment & Selection Monitoring of policy implementation & decision making on Approval of Academy s policies relating to: Statutory Policies Charging & Remissions Home School Agreement School Behaviour incl Antibullying SEN Policy Sex & Relationships Admissions Policy Pay Policy Non-Statutory Policies Assessment & Target setting Curriculum Policy Educational Visits Fire Policy Governor Link Governors Code of Conduct Homework Policy International Policy Learning & Teaching Lettings Policy and Standard Charges Marking Policy More Able & Gifted New Governors Induction Positive Physical Intervention Security Policy Uniform Grant Policy and Application Form Other requirements as set out in The Hill Trust s Articles of Association or by regulation/legislation. 3

action required. Performance Management performance management & reporting framework including key performance indicators. Monitoring of performance in implementing the strategy and managing the Board s decisionmaking on action required. Complaints Policy & decision making on appeals in line with the policy. Detailed scrutiny of performance against the Academy s Development Plans, Post Inspection Action Plans &/or Academy Improvement Plans, & decision making re action required. Oversight of complaints about the Academy in line with the Complaints Policy. Development and operation of the Academies performance management & reporting frameworks for approval by the LGBs eg. Academy Improvement Plans. Implementing the Board s Complaints Policy at Academy level. Supporting and facilitating the Board s responsibilities for overseeing: performance management & reporting framework ; business performance against plans & budgets. Formulating and making recommendations to the Board. Development of the Board s Complaints Policy for approval. Management & reporting of complaints in line with the policy. Delivery of the strategy and operational management of the Trust & reporting on progress. Approval of Financial Regulations/Standing Orders. Approval of: Opening/closing of bank accounts & cheque signatories; All loan agreements (including overdraft facilities, mortgages Authorisation of payment/signature of cheques in line with Financial Regulations/Standing Orders Management, oversight and reporting of day to day expenditure within Academy budgets. Development of the Board s Financial Regulations/ Standing Orders for review/approval. Management of the Board s finances in accordance with Financial Regulations/Standing Orders. 4

or other collateral or security); Within budget revenue expenditures > 50K. All unbudgeted revenue expenditure Reserves Policy as detailed within the Finance Policy Approval of Investment Strategy & Policy.as within the Finance Policy Monitoring & review of financial performance of the Board and decision making on action required. Development of the Trust s Reserves Policy. Recommendation on selection of providers and monitoring and reporting on performance. Preparation of management accounts & financial reporting. Development of the Board s financial reporting framework for approval. 5

Internal Control and Risk Management systems of internal control including policies on: Health & Safety; Data Protection; Security; Whistle Blowing Safeguarding Approval of the Trust s risk management strategy and twice yearly review of: Major risks; Health & Safety reports; Safeguarding & decision on action required. Appointment of Board s Responsible Officer and Accounting Officer; Decision making on any other matter or prospective transaction which might reasonably be expected to expose The Hill Trust to significant reputational, business, financial, legal or other risk. Escalating to the Board any issues or concerns which might reasonably be expected to expose The Hill Trust to significant reputational, business, financial, legal or other risk. Development of systems of internal control & risk management, relating to pupil provision, safeguarding, curriculum, teaching and learning and Health and Safety, ensuring their effective operation, & reporting to LGB/the Board as appropriate. Liaising with the Trust s insurers & legal advisers on any relevant issues & reporting to the Board. Escalating to the Board any issues or concerns which might reasonably be expected to expose The Hill Trust to significant reputational, business, financial, legal or other risk. Development of systems of internal control & risk management ensuring their effective operation, & reporting to the Board. Selection of insurers/level of cover for Board s approval. Audit Appointment of external auditors & approval of changes to auditors terms 6 Supporting and co-operating with the work of external auditors as determined by the Board

of engagement. Preparation of Annual Report & Accounts. Review of external auditors management letter & decisions re action on issues arising. Approval of the Annual Report & Accounts, for submission to the Members of the Hill Trust Responding to & acting on issues raised in the management letter. Management of the process for appointment of external auditors. Planning & liaison with external auditors. Income Generation Income Generation Policy. Advising on and identifying requirements for Income Generation in line with strategy and policy Development of Income Generation for the Board s approval and ensuring its effective implementation. Information Systems Approval of Information Systems Strategy & Policy. Detailed scrutiny of educational management information in support of pupil and Academy performance and providing advice and information to the Board. Supporting the implementation and operation of the Academy s Information Systems. Development of an Information Systems Strategy & Policy for approval, and ensuring its effective implementation and reporting to the LGB as appropriate. Asset Management Approval of the sale, purchase or disposal of any capital asset > 50K value in line with provisions of the Funding Agreement. Sale, purchase or disposal of capital assets < 50K & recommendations re purchase of land/property or sale of fixed assets > 50K, in line with the provisions of the Funding Agreement. Development of a strategy for the management of fixed assets and its implementation. Appointment of the CEO Approval of the structure of the Board s Headquarters Team (beyond the Academies Leading in the process of recruiting the CEO & making recommendations to the Board re an appointment. 7 Leads on the recruitment of the Academy s SLT in consultation with nominated Directors. Reporting to Chair of LGB on regular basis Leads on the recruitment of the Board s Headquarters Team (beyond the Academies own

own teams) and each Academy s SLT and staffing complement. Nomination of Directors to support the CEO in the recruitment of Headquarters Team members, Academy s SLT and approval of these appointments. teams) in consultation with nominated Directors & make recommendations re appointments for Board approval. Development of the Headquarters Team structure. Reporting to Chair of Directors on a regular basis. Approval of HR Strategy and Policies including Reward & Remuneration Strategy & annual pay award. Approving a policy for the Headquarters team s appraisals Approving performance pay awards (or otherwise) of CEO following recommendations from the Pay Review Committee. Pay Review Committee: Reviewing levels of remuneration with independent expert advice. Recommending a policy & procedure for the CEO s appraisal.. 8 Development of HR Strategy & Policies for Board review & approval. Appointment and management of all staff below SLT level in the Academies in line with agreed HR policy. Management of all staff in Headquarters Team in line with agreed HR policy. Setting the objectives of the Academies SLTs and staff, managing their performance & making recommendations regarding their level of remuneration to the Pay Review Committee. Setting the objectives of the Headquarters Team managing their performance & making recommendations regarding their level of remuneration to the Board of Directors.

Advisers: Overseeing appraisals of the CEO and making recommendations regarding any performance pay awards to the Board. Recommendations from the CEO/individual Headteachers of any performance pay awards for the Academies SLTs and Headquarters Team Final appeals for all staff under Disciplinary and Grievance Policy. Appointment of the Trust s main legal advisers, investment advisers, & approving the terms of their appointment. Approval of The Hill Trust s bankers. Managing staff performance as per HR policy. Manages process of review & makes recommendations re selection/appointment & ongoing liaison. Amended 21/3/17 Amended by M Nelson Original document held by M Nelson 9