Delegates Guidelines Deledda International School Two Days Debate 2017 Genoa, Italy Written by: Tommaso Calcagno
Index - Researching your country - Researching your topic - Writing background papers - Writing a resolution - Rules of procedures Researching your country As you will be representing a country as a delegate, it is important to have a sufficient knowledge about the political structure, the offices that are currently occupied in the country, the international influence your country has, the policies your country is following on some grounds and any other important information regarding the political and social structure of the country you are representing. Two other very important parts of your knowledge as a delegate are the geography of your country from the physical and geopolitical point of view, the religions and beliefs present in your country and the economy: how it is moving, what it is made of, the trade organizations present. Researching your topic In this conference, each delegate will be given a topic, which will be discussed in their committee during the two days of debating. The delegate will have to have a wide knowledge of the topic, especially about his/her country s position on the issue. This information can be found via websites (official websites containing reliable information about the topic, which can be found in the study guides). Writing background papers Background papers are not required by the conference, but they can be considered essential for a delegate s performance during the debate. All the information a delegate has obtained throughout his preparation process can be summarized in such papers, giving the delegate a possibility to read them, if necessary, during debate time. Writing a resolution A resolution can be defined as a long sentence divided into many clauses. It must follow a strict format which finds every line numbered. A resolution is divided into two part: preambulatory and operative clauses. Preambulatory clauses have the purpose of showing past facts and evidences which have helped to get to such solution and to explain the aim of the resolution. They often begin with present or past participle and are separated by commas. Some preambulatory phrases are: Acknowledging / Expecting / Noting with appreciation Affirming / Expressing it s appreciation / Noting with approval Alarmed by / Expressing it s satisfaction / Noting with deep concern Approving / Fulfilling / Noting with regret Aware of / Fully alarmed / Noting with satisfaction Believing / Fully aware / Observing Bearing in mind / Fully believing / Pointing out Confident / Further deploring / Reaffirming Congratulating / Further recalling / Realizing Contemplating / Guided by / Recalling Convinced / Having adopted / Recognizing Declaring / Having considered / Referring Deeply concerned / Having considered further / Reminding Deeply conscious / Having devoted attention / Seeking Deeply convinced / Having examined / Taking into account Deeply disturbed / Having heard / Taking into consideration Deeply regretting / Having received / Taking note Deploring / Having studied / Viewing with appreciation Desiring / Keeping in mind / Welcoming Emphasizing / Noting further
Operative clauses are the main body of the resolution. They are numbered and state the actions you want to take in order to solve the problem. Operative clauses are arranged in logical order, they begin with the third person of the present tense and they are separated by semicolons. Some operative phrases are: Accepts / Encourages / Recommends Affirms / Endorses / Regrets Approves / Expresses it s appreciation / Requests Asks / Expresses it s hope / Resolves Authorizes / Further invites / Resolves Calls for / Further proclaims / Strongly affirms Calls upon / Further recommends / Strongly condemns Condemns / Further requests / Strongly urges Congratulates / Further resolves / Suggests Confirms / Hopes / Supports Declares accordingly / Invites / Trusts Deplores / Proclaims / Transmits Designates / Proposes / Urges The format of a resolution is: FORUM: Name of the committee (ex. Disarmament and International Security Committee) QUESTION OF: The topic you are discussing and you aim to solve (ex. Measured to improve control over nuclear weapons) MAIN SUBMITTER: The country represented by the delegate who wrote the resolution (ex. United States of America) CO-SUBMITTERS: Other countries which helped writing the resolution (ex. Russian Federation, Germany, Ukraine, Italy, Spain) Examples of resolutions can be found on the UN official website: http://www.un.org Rules of procedure During the debate there are specific rules of procedures which have to be followed. Delegates will have the opportunity to have the floor throughout the debate, if they wish to deliver a speech, they will have to raise their placard when asked to. After having delivered a speech, delegates have to yield the floor back to the chairs (saying that out loud). There are various motions and points which are suitable for different occasions and needs. Hereby there are some of them listed. Point of order: when a delegate wishes to correct someone that has made a mistake in any type of parliamentary procedure or language. Point of information: when a delegate wishes to make a question to other delegates (only when they have the occasion) or chairs (always). Point of parliamentary inquiry: when a delegate wants to ask a question about the procedures of the debate. Point of personal privilege: when a delegate wants the chairs/staff to change something in order to make him more comfortable (ex: closing the curtains, asking to zoom in what is projected on the projector, asking for a delegate to speak up, asking to go to the bathroom ) Motion to move into open debate: when a delegate wishes to move from close debate (speeches against and in favour are separated) to open debate (speeches against and in favour are randomly delivered) Motion to appeal the decision of the chair/president: when a delegate opposes to a decision made by the chairs or the presidency. Motion to table the resolution: when a delegate wants to move the discussion of the resolution to the end of debate time. Motion to move into time against: when a delegate wishes to move from time in favour to time against when discussing a resolution/clause/amendment. (In close debate only)
Motion to move into time in favour: when a delegate wishes to move from time against to time in favour when discussing a resolution/clause/amendment. (in close debate only) Motion to extend debating time: when a delegate wishes to extend the time available to deliver speeches and ask points of information. Motion to move into voting procedure: when a delegate wants to skip the remaining debate time and go directly into voting procedure on what the forum is discussing. Bibliography GeMUN Students. "." The "Genoa Model United Nations" - GeMUN. GeMUN Office, 2016. Web. 11 June 2017.