REQUEST FOR QUOTATION Date: 04 th August 2015 UNDP/PSO Reference: 600175 /2 (Please quote in all communications) Global Procurement Unit, UNDP Procurement Support Office/BOM UN CITY, 4th floor Marmorvej 51, 2100 Copenhagen Ø, Denmark No. of Pages: 6 Please quote the following items to be used in: Algeria, The items are urgently required for use by United Nations Development Programme. godwill.enow- Quotations should be sent to the E-mail address Syveren.kamguia@undp.org, ebot@undp.org, copying joaquin.albiach@undp.org. Deadline for submission: Tuesday 11th August 2015, 17:00 hrs. Copenhagen, time. 1
N 5 6 7 8 9 10 11 12 13 14 French Tente de camping individuelle en forme de dôme, double toit, étanche et intérieur tapis de sol Couverture de survie réutilisable Sac de couchage en forme de couverture avec capuche jumelable, rabat anti-froid carré, 80 x 225, duvet Sac à dos de terrain 35/50 L étanche Popote aluminium individuelle (1 personne) Glacière portable rigide 40 L Tapis de camp (1,80 x 0,75)m Lunch box individuel (1 personne) lit de camp pliable individuel Couverture polaire individuelle (1 personne) Item Description Quantity Important Remark English Camping tent (individual) 1) Dome shape 2) Double roof 3) Waterproof 4) Interior: floor mat Survival Cover reusable 15 Anti-cold sleeping bag with combined and 80 x 225 duvet Backpack field 35 / 50L waterproof 15 Aluminium pots (1 person) 15 Portable Cooler rigid (40 L) 06 Camping Mat (1,80 x 0,75)m 15 Individual Lunchbox (1 person) 15 Individual foldable camping bed 9 Individual polar blanket (1 person) 15 15 15 2
Delivery terms (Incoterms 2010): Suppliers must quote price/s delivered to DAP Address: Scan Global Logistics A/S Helgeshøj Allé 12-14 2630 Taastrup Denmark Please note maximum delivery time DAP is: 3 weeks after placement Purchase Order. Quotations may be submitted electronically to the e-mail address indicated this document. It is the supplier s responsibility to ensure that quotations are received by the closing time. E-mail quotations must not exceed 4.5 MB. Please note: Any Purchase Order issued as a result of this Request for Quotation shall be governed by UNDP General Terms and Conditions which are available on www.undp.org Payment Terms: 30 days net upon receipt of invoice and supporting documentation (nonnegotiable). Price to include export packing by airfreight according to best commercial practice and the nature of the products and in the most economical and protective way to assure the integrity of the contents suitable up to final destination. All documentation shall be in English. Partial quotations may not be considered. Where Lots are requested, suppliers may offer one or all Lots, but each quoted Lot should be complete. Dangerous Goods: Please identify the items which are classified as dangerous for transportation and provide UN class no. All deviations from the technical specifications are to be clearly indicated at the time of quoting. In ALL cases, obtaining Export Licenses is the responsibility of the supplier. UNDP/PSO is a tax-exempt entity. All quotations must be submitted net of any taxes or customs duties. If within 12 months after the goods have been put into service, any defects or nonconformities are discovered or arise in the normal course of usage, the Supplier shall remedy the defects or non-conformities, either by immediate replacement of the Goods or repair, at its own expense. Quotations will be evaluated on the following basis: 1. Compliance with terms and conditions of the RFQ 2. Compliance with technical specifications 3. Price and delivery time 3
All quotations will be evaluated on DAP basis. The product should meet ISO standards and be approved by international organizations like IFES and the UN UNDP/PSO is looking for a maximum delivery time of 3 weeks to FCA named airport. In the event that UNDP/PSO receives an insufficient number of compliant bids meeting this delivery time, the delivery time may be extended by Intervals of 1 week, until sufficient number of bids are available. Preference will be given to bids meeting the delivery time. UNDP/PSO seeks the lowest priced, technically compliant and fully responsive offer. Please include in your offer: Validity of quotation (Minimum 60 days from date of deadline). Accurate DAP Delivery time. Liquidated damages may be applied in case of late delivery. Accurate shipping weight/volume (kg/m 3 ). When UNDP/PSO utilizes its own freight forwarder, awarded suppliers will be required to cover additional freight costs should actual weight/volume exceed the initial bid statement. Product International Quality Certifications and tests, as corresponding to prove the quality of the offered product. CE Marked Warranty conditions and full contact details of local service agent. Please complete the UNDP/PSO Price Schedule and Delivery Schedule included below. We look forward to receiving your offer. Best regards, Syveren Kamguia Global Procurement Unit, UNDP Procurement Support Office/BOM 4
PRICE SCHEDULE FORM: Must be duly completed by the supplier and returned with the quotation. Supplementary information shall be attached according to the requirements herein. Currency: USD items Ref. Qty Unit price Price 1 5 6 7 8 9 10 11 12 13 14 BID SUBTOTAL FCA (please state FCA place and country of supply): DAP charges (if any): BID GRAND TOTAL DAP Taastrup, Denmark:: Accurate weight and volume of the consignment: kg m 3 DAP Delivery time: weeks Country of Origin: Name of supplier Authorised signature: Name of authorised signatory: Functional Title: 1 In the case of discrepancies between unit price and total price, the unit price will be taken as reference basis in the evaluation. 5
SUPPLIER S STATEMENT REGARDING DEVIATIONS/NON COMPLIANCE Description/specification stipulated in Request for Quotation Description/specification of equipment offered In case of no deviations to the description and specifications stipulated in the Request for Quotation, the supplier should state below no deviations and stamp and sign the page. Name of Bidder: Authorised signature: Name of authorised signatory: Functional Title: 6