FI Localization for Ukraine VAT Reporting and Accounting: System Report Documentation

FI Localization for Ukraine VAT Reporting and Accounting: System Report Documentation CUSTOMER Document Version: 6773 March 2013

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Creation of Parked Incoming Tax Invoices (Ukraine)... 5 Checklist for Incoming Tax-Relevant Documents (Ukraine)... 7 Creation of Outgoing Tax Invoices (Ukraine)... 9 Printing of Outgoing Tax Invoices (Ukraine)... 15 Printing of Outgoing Correction Tax Invoices (Ukraine)... 18 Checklist for Outgoing Tax-Relevant Documents (New) (Ukraine)... 21 Checklist for Outgoing Tax-Relevant Documents (Ukraine)... 23 Register of Incoming and Outgoing Tax Invoices (Ukraine)... 25 VAT Return (Ukraine)... 29

Creation of Parked Incoming Tax Invoices (Ukraine) You use this report to create parked incoming tax invoices and correction tax invoices based on the relevant source documents, for example, commercial invoices, credit memos, and debit memos. Parked documents facilitate manual processing of actual tax invoices or corrections when they are received from the vendor. Note that you can have the system automatically create a parked incoming tax invoice when a user posts an accounting document. However, if you use the G/L splitting functions, you must use this report to create the parked documents. Prerequisites You have made the settings described in Customizing for Financial Accounting (New) under General Ledger Accounting (New) -> Periodic Processing -> Report -> Statutory Reporting: Ukraine -> VAT Accounting and Reporting -> Information About Customizing for Tax Invoices. You have posted the relevant source documents using the standard functions. Features The report creates parked incoming tax invoices and correction tax invoices based on the relevant source documents. For a commercial invoice, the report creates a parked tax invoice. For a credit memo or debit memo, the report creates a parked correction tax invoice. Selection On the selection screen, you enter parameters such as company code, vendor, and posting date. The report selects the required documents and determines which of them are relevant for parked incoming tax invoices or correction tax invoices. The report then creates the parked documents using the source documents as a template. The report determines whether a source document is relevant by checking the following: Whether a tax invoice has already been created for the source document The report checks if there is already a tax invoice that contains a reference to the source document, that is, the tax invoice contains the number of the source document plus the year (Doc.HeaderText field). If a tax invoice already exists, the source document is not relevant. Whether a tax code for input tax has been assigned to at least one of the source document items The report creates a parked document only for items that have a tax code for input tax. Whether the tax category of the G/L account assigned to the source document items is used for input tax The report creates a parked document only for items that have a G/L account with a tax category for input tax. Whether the source documents are relevant based on the rules specified in the Define Conditions for Generating Tax Invoices Customizing activity On the selection screen, you can specify whether the report creates a batch input session. If you select the relevant checkbox, the report creates a batch input session that you can then analyze and execute manually

using transaction SM35. If you do not select the checkbox, the report creates a batch input session, but it executes the session immediately. Output The report output is a list of messages that show the result of document processing. For each source document selected for processing, the report displays an information message with the number of the selected document, the year, and the company code. Below each of these messages, the report displays the following: If parked document creation was successful, the report displays an information message with the number of the parked document and the company code. If parked document creation was unsuccessful, the report displays warning or error messages with information about why the parked document could not be created (for example, the target tax code is missing). Activities To access this report on the SAP Easy Access screen, choose Accounting -> Financial Accounting -> General Ledger -> Reporting -> Tax Reports -> Ukraine -> VAT -> Incoming Tax Invoices -> Creation of Parked Incoming Tax Invoices (transaction J1UF_PKDTIV). Note that to analyze the status of incoming tax invoices and correction tax invoices, you can use the Checklist for Incoming Tax-Relevant Documents report.

Checklist for Incoming Tax-Relevant Documents (Ukraine) You use this report to analyze incoming tax invoices and correction tax invoices that relate to specific accounting documents (for example, commercial invoices, credit memos, or debit memos). It enables you to reconcile tax invoices on a daily basis. When you run the report, the system selects the source documents based on your selection criteria. For each tax-relevant, posted source document, the report provides the following information: Status of the related tax invoices and correction tax invoices For example, a green traffic light indicates that the total amount in the source document matches the total amount of all related tax invoices and correction tax invoices. List of related tax invoices or correction tax invoices (either posted or parked) You can navigate from an entry in the list to the tax invoice or correction tax invoice, for example, if you want to post a parked incoming tax invoice. Prerequisites You have posted the relevant source documents using the standard functions. If required, you have run the report for parked incoming tax invoices and corrections. To access this report on the SAP Easy Access screen, choose Accounting -> Financial Accounting -> General Ledger -> Reporting -> Tax Reports -> Ukraine -> VAT -> Incoming Tax Invoices -> Creation of Parked Incoming Tax Invoices. To enable the system to display a tax invoice or correction tax invoice for a specific document, the document number concatenated with the year must have been entered in the document header of the tax invoice or correction tax invoice. Selection You specify the selection criteria according to which the report selects the documents (for example, company code, fiscal year, vendor, and posting date). Note that to use the report effectively on a daily basis, we recommend that you limit the selection by date. For mass processing, we recommend that you run the report in the background using a suitable variant. In the variant, you must deselect the Collapse Items checkbox. Output The report displays a list of documents with a traffic light that shows the status of the related tax invoices and correction tax invoices. The statuses are as follows: Green: Total amount of all related tax invoices and correction tax invoices corresponds to the total amount of the source document.

Yellow: Total amount of all related tax invoices and correction tax invoices does not correspond to the total amount of the source document; or parked tax invoices and corrections are available for the document. Red: No tax invoices or correction tax invoices exist for the document. Note that if you run the report in the background, the spool file displays the status as a cross instead of a traffic light (that is, XOO for a red traffic light; OXO for a yellow traffic light, OOX for a green traffic light). In the list of documents, you can do the following: Filter the list, for example, to show all source documents for which no posted or parked tax invoices exist in the system Display the tax invoices or correction tax invoices for a particular document by expanding the document list item Navigate to a document by double-clicking the document number Change and post parked tax invoices; the report updates the status accordingly Navigate to the vendor details Activities To access this report on the SAP Easy Access screen, choose Accounting -> Financial Accounting -> General Ledger -> Reporting -> Tax Reports -> Ukraine -> VAT -> Incoming Tax Invoices -> Checklist for Incoming Tax- Relevant Documents (transaction J1UFRON).

Creation of Outgoing Tax Invoices (Ukraine) You use this report to automatically generate outgoing tax invoices and correction tax invoices based on the relevant documents, such as customer invoices (debit or credit memos), received down payments, goods returns, clearings, or reversals. You can run the report at any time, as required by your business processes; for example, after every goods shipment, after issuing an invoice to a customer, or on a daily, weekly, or monthly basis. Prerequisites General Prerequisites You have made the settings described in Customizing for Financial Accounting (New) under General Ledger Accounting (New) -> Periodic Processing -> Report -> Statutory Reporting: Ukraine -> VAT Accounting and Reporting -> Information About Customizing for Tax Invoices. To generate print requests for tax invoices and corrections in a batch input session, you have made the following settings: a) In Customizing for Financial Supply Chain Management under In-House Cash -> Basic Settings -> Business Transaction Events/Event Control -> Create/Activate Partner (transaction BF12), you have created the partner as follows: Partner Activ Name of Area City J1UF <selected> FI Ukraine Kiev b) In Customizing for Financial Supply Chain Management under In-House Cash -> Basic Settings -> Business Transaction Events/Event Control -> Activate Partner Product (transaction BF23), you have activated the partner product as follows: Partner Product J1UF J1UF c) In Customizing for Financial Supply Chain Management under In-House Cash -> Basic Settings -> Business Transaction Events/Event Control -> Define Function Modules (P/S) of a Partner (transaction BF32), you have activated function module J_1UF_CORR_NALOG_NAKLAD for 00001030 events. For bulk data, you have generated non-unique indexes for the Accounting Document Header (BKPF) table with the following fields: o Client (MANDT), Company Code (BUKRS), and Document Header Text (BKTXT) o Client (MANDT), Company Code (BUKRS), Document Status (BSTAT) and Reference Document Number (XBLNR)

Additional Prerequisites for Creating Tax Invoices To provide the correct material data in tax invoices created for advances with reference to sales orders, you have made the following settings: a) You have created the partner and activated the partner product, as described above for generating print requests. b) You have activated function module J_1UF_SAVE_ORDER_REF for 00001030 events in Customizing for Financial Supply Chain Management under In-House Cash -> Basic Settings -> Business Transaction Events/Event Control -> Define Function Modules (P/S) of a Partner (transaction BF32). For special down payment processing, you entered the sales order number in the Sales Document field when you posted the down payment. To create tax invoices for down payments if the tax base of a down payment exceeds the tax base of the related sales order (for example, due to rounding when calculating tax from the gross amount of the down payment), you must define the relevant tolerance percentage rate for the tax code that is used for down payments. You enter the percentage rate for a tax code in the Tol.per.rate (TAX_TOLERANCE) field in Customizing for Financial Accounting (New) under Financial Accounting Global Settings (New) -> Tax on Sales/Purchases -> Basic Settings -> Calculation -> Define Tax Codes for Sales and Purchases (transaction FTXP). Additional Prerequisites for Creating Correction Tax Invoices You have created tax invoices. To create correction tax invoices based on credit memos, you have done the following: o Created a credit memo with reference to a specific invoice o Cleared credit memos for paid invoices or another relevant document If you use the SD component, a credit or debit memo must be created on the basis of a credit or debit memo request with reference to the billing document. To create correction tax invoices for down payment returns, you have posted down payment returns with clearing of received down payments. In addition, the clearing document must have items. Features The report selects documents that require tax invoices or corrections. It selects document items that have the tax category "+" or "+B". It then checks if there are already tax invoices with a reference to the selected document. When invoices (debit and credit memos) and reversal entries derived from sales are processed, the report transfers material quantities, amounts, and numbers of sales order items from the SD billing document items to the tax invoice items. Note that when you use the Sales and Distribution (SD) component, material data (such as quantity and unit of measure) is usually not transferred from the sales invoice to the Financial Accounting (FI)

invoice. The report compares the total amount of tax-relevant items in the FI document with the total amount of SD items. If it finds differences, the report enters all information from FI into the generated tax invoice. The report has two basic modes for creating tax invoices: normal processing mode and special down payment processing mode. In special down payment processing mode, the report takes data from the sales order and includes data on materials in the generated tax invoice. The processing modes work as described below. Normal Processing Mode for Tax Invoices The report creates tax invoices for each document that contains certain tax codes, for example, invoices (including SD), down payments, and down payment clearings (if selected). The report creates tax invoices only for documents for which no tax invoices have been generated yet. Note the following: If the down payment is cleared before tax invoice generation, the report creates the tax invoice only for the commercial invoice. If reversal has been performed before tax invoice generation for the commercial invoice or down payment, the report generates neither a tax invoice nor a correction tax invoice for the reversed document and reversal document. The report uses the same logic for the cancellation of clearings. In some cases, you can manually generate tax invoices by using a reference to a specific down payment or commercial invoice. In this case, the report does not process these items. If you decide to create tax invoices manually, note that to avoid inconsistencies in further processing, you must create tax invoices for down payments or invoices only for the entire document amount. In addition, you must enter the source document number (10 digits) concatenated with the document year (4 digits) in both the BKTXT and XBLNR fields of the created tax invoice. Normal Processing Mode for Correction Tax Invoices The report creates correction tax invoices for each document that contains certain tax codes, for example, credit memos or debit memos. The report creates a correction tax invoice only if a tax invoice already exists. If a down payment is recalculated, a correction tax invoice is created for the invoice that was issued for this specific down payment. There are three different cases: If the down payment amount exceeds the commercial invoice amount, a correction tax invoice is created for the down payment with the clearing amount. If the down payment amount is equal to the commercial invoice amount, the correction tax invoice is created for the entire down payment amount. If the down payment amount is less than the commercial invoice amount, the correction tax invoice is created also for the entire down payment amount. Note the following: If you created a debit or credit memo for an FI invoice only in FI, the report can create correction tax invoices only if the invoice number and item are specified in the first item of the debit or credit memo in the Invoice field. Similarly, down payment recalculations must contain references to commercial invoices. For this

reason, the account and down payment must be cleared using the partial payment method only, or using the standard Clear Customer Down Payment report. If a credit or debit memo is posted for an invoice and the invoice is then reversed, the credit or debit memo must be reversed too. This allows the report to generate the correction tax invoice based on the reversal document. Note that you must not manually correct the reference field value after the document has been generated because this might lead to inconsistencies. If you clear several down payments with a commercial invoice simultaneously, you must recalculate down payments with a mandatory reference to the FI invoice. Otherwise one correction document is created for the entire clearing amount with reference to the first down payment. The report creates correction tax invoices for the reversal document if tax invoices (or correction tax invoices) have been issued for the related reversed document. If reversal has been performed before tax invoice generation for the commercial invoice or down payment, the report generates neither a tax invoice nor a correction tax invoice for the reversed document and reversal document. The report uses the same logic for the cancellation of clearings. Special Processing Mode for Down Payments If you choose this option, the report automatically generates the following documents: Tax invoices for down payment documents. The report includes material data from sales orders in the tax invoices considering material data from all created tax invoices for down payments that refer to the same sales order. Tax invoices for commercial invoices that do not have any clearings with down payments. Tax invoices and corrections for the clearing document or down payment recalculation document. The report analyzes the entire group of documents related to the selected document (down payments, invoices, debit and credit memos, returns, and clearing documents) and creates tax invoices and corrections only if all down payments in this group are fully cleared. To create a correct chain of tax invoices and corrections if there are several down payments and invoices for one sales order, you have to process the clearing of down payments and invoices one by one. You do this either for the full amount of the down payment or for the full amount of the invoice using a partial payment transaction. The report compares only amounts or full material data (depending on your selection criteria) from all created tax invoices and corrections with the SD billing documents and credit memos and creates additional tax invoices and correction tax invoices, if required. Tax invoices for debit memos that increase material quantity and correction tax invoices for debit memos that increase price. Selection On the selection screen, you enter the parameters based on which the report selects documents for processing. Note

To improve system performance, make sure that you restrict your selection criteria (for example, based on dates or customers). Not restricting your selection criteria may lead to a significant decrease in running speed. You also select how the report processes and posts documents. You can select two basic processing modes: normal processing and special down payment processing. Note We recommend that you use the report either in normal processing mode or special down payment processing mode. Do not run the report in both modes. This might lead to inconsistent tax invoices or prevent the creation of the relevant correction tax invoices. As required by law, tax invoices for down payments have to include all ordered materials with the amounts multiplied by the proportion of the sales order item amounts and the down payment amount. To meet this requirement, select the Include Material Amounts from Sales Orders Proportionally checkbox if you use the special processing mode for down payments. For debit memos in normal processing mode, you must do the following: To create tax invoices for all debit memos, deselect the checkbox Create Corrections for Debit Memos with Price Change (in the Document Processing Options group box). To create correction tax invoices for debit memos related to price corrections, select the checkbox Create Corrections for Debit Memos with Price Change. Note that for each tax-relevant item of a source document, the report creates 2 consecutive items with the corresponding tax base amount in the tax invoice. These 2 consecutive items have the same amounts (taken from one source document item) and opposite debit/credit indicators. The tax code of the first item is defined as follows: If the report creates a tax invoice, the tax code of the first item is the target tax code that was defined for the tax code of the source document item. If the report creates a correction tax invoice, the tax code of the first item is the tax code from the corresponding odd items of the related tax invoice. The tax code of the second item is the target tax code defined for the tax code of the first item. The G/L account entered in the Tax Base Amt - Acct 1 (J_1UN_IMT6) field on the selection screen is used for the odd tax invoice items. These are the main tax invoice items. These items normally contain material data (such as price field XREF1 (price*100), quantity, and material number) retrieved from the corresponding source document item. The debit/credit indicator depends on the corresponding source document item. The G/L account entered in the Tax Base Amt - Acct 2 (J_1UN_IMT7) field on the selection screen is used for the even tax invoice items. The debit/credit indicator is the opposite of the indicator for the odd items (that is, the opposite of the debit/credit indicator for the Tax Base Amt - Acct 1 field). Each of these items fully corresponds to the preceding odd item, but they have a different tax code (the target of the tax code in the preceding item), they have no material data, and they have a debit/credit indicator opposite to the one in the preceding odd item.

Output The report output shows all documents selected for tax invoice generation. The report uses traffic lights to show the status of each document as follows: Traffic Light Meaning Green Yellow Red Tax invoice can be generated Tax invoice can be generated, but you need to check if it is correct Tax invoice cannot be generated You can select documents with green and yellow traffic lights as required and create a batch input with the name J_1UFPODXXXX, where XXXX stands for the company code. This batch input can be analyzed and processed in the background or immediately. Activities To access this report on the SAP Easy Access screen, choose Accounting -> Financial Accounting -> General Ledger -> Reporting -> Tax Reports -> Ukraine -> VAT -> Outgoing Tax Invoices -> Creation of Outgoing Tax Invoices (transaction J1UFTVG). Note that to analyze the status of outgoing tax invoices and correction tax invoices, you can use the Checklist for Outgoing Tax-Relevant Documents report or the Checklist for Outgoing Tax-Relevant Documents (New) report.

Printing of Outgoing Tax Invoices (Ukraine) You use this report to print tax invoices in accordance with the legal requirements in Ukraine. Note that the report uses standard SAPscript form J_1UFPODATNAKL_A. You can use this form or copy it and adapt it to your requirements. Requirements You have created the tax invoices that you want to print, for example, by using the Creation of Outgoing Tax Invoices report. For more information, see the report documentation. You have entered additional company code data that is used to fill the T001Z-PARTY field, as follows: a) In Customizing for Financial Accounting (New), choose Financial Accounting Global Settings (New) -> Global Parameters for Company Code -> Enter Global Parameters. b) Select the company code and choose Details. c) Choose Additional Data. d) Enter the following data: SAPU01 - Tax payer identification number SAPU02 - VAT payer registration certificate number You have defined and activated the required form. You can use standard SAPscript form J_1UFPODATNAKL_A or you can copy this form and adapt it to your requirements. To display a form, use the Form Painter program (transaction SE71). If there is no form in the relevant client, you can copy a form from another client by using the standard procedure (choose Utilities -> Copy from Client on the initial screen of transaction SE71). You have made the following settings for correspondence in Customizing for Financial Accounting (New) under Financial Accounting Global Settings (New) -> Correspondence: a) Use the existing SAPU1 correspondence type or create your own type in the Define Correspondence Types Customizing activity. Make sure that you select the following checkboxes: Doc.necessary Indiv.text b) Assign a report to the correspondence type and enter the variant in the Assign Programs for Correspondence Types Customizing activity. For example: CoC d Corresponden ce Name of the print program Name of Text varian t

UA0 1 SAPU1 J_1UF_PODATKOVA_NACLA DNA SAPU 1 PODATKOVA_NACLADNA_T EXT When you create a correspondence query (as described below), the system uses the specified text as the document correspondence text. The report prints this text on the tax invoice. Note that standard text PODATKOVA_NACLADNA_TEXT is defined in Ukrainian and means Method of Payment. You can change this text or create your own text by using transaction SO10 and text ID FIKO. c) Assign the form to the correspondence in the Define Form Names for Correspondence Print Customizing activity under SAPscript-Based Forms. For example: CoCd Program Form UA01 J_1UF_PODATKOVA_NACLADNA J_1UFPODATNAKL_A d) Determine call-up functions in the Determine Call-Up Functions Customizing activity. For example: CoCd Correspondence type DocEntry Pmnt DispDoc AccDsp UA01 SAPU1 <selected> <deselected> <selected> < deselected> You have created a correspondence query from the processed tax invoice. To do this, open the tax invoice and choose Environment -> Correspondence. Select the correspondence type (for example, SAPU1) and check the correspondence details (for example, if required, you can change the default text that was defined using transaction SO10). Choose Continue. In the editor, enter a condition for the settlement, which will be printed in the Settlement Condition field of the tax invoice. For mass correspondence requests, you can run the Register of Incoming and Outgoing Tax Invoices report. For more information, see the report documentation. Features The report prints the tax invoice that was created in the system based on a Financial Accounting (FI) invoice or down payment. The report automatically retrieves information from the company code data, customer or vendor master record, and the tax invoice. When you use the Sales and Distribution (SD) component and transfer data from the SD billing document to the FI invoice, the system generates a separate FI document item for a discount. When you print the tax invoice, the report defines the material price as the total of the target price plus or minus all discounts or surcharges that refer to one item in the sales order. In addition, when you run the report, it performs the following tasks: 1. It calculates the material unit price by dividing the tax invoice item value by the quantity specified for the item. 2. It calculates the total material price by multiplying the unit price by the material quantity.

Selection 3. It compares the total material price calculated in step 2 with the total material price in the tax invoice (XREF1 field) and calculates the difference between them. 4. Depending on your selection criteria, the report prints either the calculated material price in all cases; or it prints the calculated material price only if the difference calculated in step 3 exceeds the threshold value that you have specified on the selection screen. The selection screen is divided into group boxes that represent specific sections of the tax invoice. On the selection screen, you specify the VAT codes that are relevant for each section. You specify the VAT codes in the report variant so that they are displayed in the corresponding columns and rows of the tax invoice. You also select a form, printer, number of copies, correspondence type, and correspondence request parameters. Output The report prints the tax invoice in the format that complies with the legal requirements in Ukraine. If you have not specified a printer on the selection screen, the systems uses the printer from the user master record or the printer specified during task planning. The report saves the number of the printed tax invoice, accountant name, and branch in the Document Numbers in Register (transaction J1UF_REE_NUM) view. These values are used to generate the register of incoming and outgoing tax invoices that is submitted to the tax authorities (see Register of Incoming and Outgoing Tax Invoices). Note Activities You can also print tax invoices using the standard correspondence functions. To access these functions on the SAP Easy Access screen, choose Accounting -> Financial Accounting -> Accounts Receivable -> Periodic Processing -> Print Correspondence -> As per Requests (transaction F.61). To access the report on the SAP Easy Access screen, choose Accounting -> Financial Accounting -> General Ledger -> Reporting ->Tax Reports -> Ukraine -> VAT -> Outgoing Tax Invoices -> Printing of Outgoing Tax Invoices (Ukraine) (transaction J1UFPODNAC). See also Printing of Outgoing Correction Tax Invoices (Ukraine) Creation of Outgoing Tax Invoices (Ukraine)

Printing of Outgoing Correction Tax Invoices (Ukraine) You use this report to print correction tax invoices in accordance with the legal requirements in Ukraine. Note that the report uses standard SAPscript form J_1UFCORRPODNAKA. You can use this form or copy it and adapt it to your requirements. Prerequisites You have created the correction tax invoices that you want to print, for example, by using the Creation of Outgoing Tax Invoices report. For more information, see the report documentation. You have defined and activated the required form. You can use standard SAPscript form J_1UFCORRPODNAKA or you can copy this form and adapt it to your requirements. To display a form, use the Form Painter program (transaction SE71). If there is no form in the relevant client, you can copy a form from another client by using the standard procedure (choose Utilities -> Copy from Client on the initial screen of transaction SE71). You have made the following settings for correspondence in Customizing for Financial Accounting (New) under Financial Accounting Global Settings (New) -> Correspondence: a) Use the existing SAPU3 correspondence type or create your own type in the Define Correspondence Types Customizing activity. Make sure that you select the following checkboxes: Doc.necessary Indiv.text b) Assign a report to the correspondence type and enter the variant in the Assign Programs for Correspondence Types Customizing activity. For example: CoC d Corresponde nce Name of the print program Name of varia nt Text UA0 1 SAPU3 J_1UF_CORRECTION_PODATK _NAKL SAPU 3 PODATKOVA_NACLADNA_ TEXT When you create a correspondence query (as described below), the system uses the specified text as the document correspondence text. The report prints this text on the correction tax invoice. Note that standard text PODATKOVA_NACLADNA_TEXT is defined in Ukrainian and means Method of Payment. You can change this text or create your own text by using transaction SO10 and text ID FIKO. c) Assign the form to the correspondence in the Define Form Names for Correspondence Print Customizing activity under SAPscript-Based Forms. For example: CoCd Program Form

UA01 J_1UF_CORRECTION_PODATK_NAKL J_1UFCORRPODNAKA d) Determine call-up functions in the Determine Call-Up Functions Customizing activity. For example: CoCd Correspondence type DocEntry Pmnt DispDoc AccDsp UA01 SAPU3 <selected> <deselected> <selected> < deselected> You have created a correspondence query from the processed tax invoice. To do this, open the tax invoice and choose Environment -> Correspondence. Select the correspondence type (for example, SAPU3) and check the correspondence details (for example, if required, you can change the default text that was defined using transaction SO10). Choose Continue. In the editor, enter a condition for the settlement, which will be printed in the Settlement Condition field of the tax invoice. Features For mass correspondence requests, you can run the Register of Incoming and Outgoing Tax Invoices report. For more information, see the report documentation. The report prints the correction tax invoice that was created in the system for a specific tax invoice. The report retrieves customer and vendor data, as well as terms of sale information from the tax invoice for which the correction was created. The document number of the tax invoice for which you created the correction is stored in the Document Header Text (BKPF-BKTXT) field in the correction tax invoice. When the report prints the correction tax invoice, it also assigns a document number to the correction tax invoice. This number consists of a unique document number for the correction tax invoice concatenated with the number of the original tax invoice. The report distinguishes between two types of corrections: change in price and change in quantity. Based on the type of correction, different columns are filled in the document during printing. Columns 6 and 7 are filled for changes in quantity, and columns 8 and 9 are filled for changes in price. Depending on the correction type, the report enters the data as follows: If the price has changed, the revised amount and the original quantity are printed for the item. If the quantity has changed, the revised quantity and the revised amount are printed for the item. The report automatically calculates the price change by comparing the item in the correction tax invoice with the corresponding item in the tax invoice. If the price in the correction document differs from the price in the original tax invoice, the report regards this as a price change; otherwise, the change is considered as a quantity change. On the selection screen, you can also specify a minimum amount of price difference above which the report regards the correction as a price correction. If you want to print a specific correction reason on the form, you must specify the reason by choosing Extras -> Texts on the initial screen of the correction tax invoice. You enter the correction reason for the Correspondence line. If you do not enter a correction reason here, the report prints Price Correction or Correction of Quantity on the form.

Selection The selection screen is divided into group boxes that represent specific sections of the correction tax invoice. On the selection screen, you specify the VAT codes that are relevant for each section. You specify the VAT codes in the report variant so that they are displayed in the corresponding columns and rows of the correction tax invoice. You also select a form, printer, number of copies, correspondence type, and correspondence request parameters. Output The report prints the correction tax invoice in a format that complies with the legal requirements in Ukraine. If you have not specified a printer on the selection screen, the system uses the printer from the user master record or the printer specified during task planning. The report saves the number of the printed correction tax invoice, accountant name, and branch in the view Document Numbers in Register (transaction J_1UF_REE_NUM). These values are used to generate the register of incoming and outgoing tax invoices that is submitted to the tax authorities (see Register of Incoming and Outgoing Tax Invoices). Note Activities You can also print correction tax invoices using the standard correspondence functions. To access these functions on the SAP Easy Access screen, choose Accounting -> Financial Accounting -> Accounts Receivable -> Periodic Processing --> Print Correspondence -> As per Requests (transaction F.61). To access the report on the SAP Easy Access screen, choose Accounting -> Financial Accounting -> General Ledger -> Reporting -> Tax Reports -> Ukraine -> VAT -> Outgoing Tax Invoices -> Printing of Outgoing Correction Tax Invoices (Ukraine) (transaction J1UFCORRPODNAC). See also Printing of Outgoing Tax Invoices (Ukraine) Creation of Outgoing Tax Invoices (Ukraine)

Checklist for Outgoing Tax-Relevant Documents (New) (Ukraine) You use this report to analyze the status of outgoing tax invoices and correction tax invoices that relate to specific tax-relevant accounting documents (for example, customer invoices, credit memos, debit memos, and down payments). The report enables you to reconcile tax invoices on a daily basis. When you run the report, the system selects the tax-relevant documents based on your selection criteria and groups them with the related tax invoices and correction tax invoices, according to either the relevant sales order or the relationships between the documents. To enable you to immediately determine the status of document processing, each group listed in the report output has a status icon (for example, a green icon indicates that the amounts in a tax-relevant document match the amounts in the tax invoices). You can display the document details by expanding the hierarchy below the group name. The report output also has subscreens for displaying the material items in documents that belong to a particular group. Prerequisites You have posted the tax-relevant accounting documents using the standard functions. You have run the report for creating outgoing tax invoices and correction tax invoices. To access this report on the SAP Easy Access screen, choose Accounting -> Financial Accounting -> General Ledger -> Reporting -> Tax Reports -> Ukraine -> VAT -> Creation of Outgoing Tax Invoices. To enable the system to display a tax invoice or correction tax invoice for a specific accounting document, the accounting document number concatenated with the year must have been entered in the document header of the tax invoice or correction tax invoice. Selection You specify the selection criteria according to which the report selects the tax-relevant documents (for example, company code, fiscal year, customer, and posting date). Note that to use the report effectively on a daily basis, we recommend that you limit the selection by date. You can also specify whether the documents are to be grouped according to the sales order or the relationships between the documents. Output The main screen displays a list of document groups. Each group has an ID that comprises the group number (that is, a sequence number that represents the position of the group in the list); the sales order number (if the sales order is unique within the group or, in the case of FI invoices, if it has been defined); and the customer account number (if the customer account number is unique within the group). If the sales order number is not unique within the group or in the case of FI invoices, the report displays a placeholder (***). The tax-relevant documents and the tax documents are available in a hierarchy below the group name. You can display the details of a document by expanding the hierarchy, and you can navigate to a document by double-clicking the document number. Each group has an icon that shows the status of the tax invoices and correction tax invoices. The statuses are as follows: Green: Tax-relevant documents completely correspond to the issued tax invoices and correction tax invoices in amount, material nomenclature, quantity, and material price.

Yellow: The VAT amount of the issued tax invoices and correction tax invoices exceeds the VAT amount of the tax-relevant documents, for example, because there are differences in material nomenclature, deliveries are missing, returns have been made, or down payments have not been cleared yet. Alternatively, tax-relevant documents completely correspond to the issued tax invoices and correction tax invoices in amounts, but there are differences in material nomenclature. The status changes to green when the required corrections have been made, for example, the material nomenclature is corrected, relevant down payments are cleared, materials are delivered, or correction tax invoices are issued. Red: The VAT amount of the tax-relevant documents exceeds the VAT amount of the issued tax invoices and correction tax invoices. If you double-click the group ID, the system displays the material items in the tax documents and tax-relevant documents in two separate subscreens below the main screen. In both subscreens, you can display a tax summary by choosing the Display Taxes pushbutton. From the main screen, you can display an overview of the difference between material quantities and amounts in the tax-relevant documents and tax documents by double-clicking the group ID and then choosing the Material Comparison pushbutton. Activities To access this report on the SAP Easy Access screen, choose Accounting -> Financial Accounting -> General Ledger -> Reporting -> Tax Reports -> Ukraine -> VAT -> Checklist for Outgoing Tax-Relevant Documents (New) (transaction J1UFRVN_NEW).

Checklist for Outgoing Tax-Relevant Documents (Ukraine) You use this report to analyze the status of outgoing tax invoices and correction tax invoices that relate to specific tax-relevant accounting documents (for example, customer invoices, credit memos, and debit memos). The report enables you to reconcile tax documents on a daily basis. When you run the report, the system selects the tax-relevant documents based on your selection criteria. For each document, the report provides the following information: Status of the related tax invoices and correction tax invoices For example, a green traffic light indicates that the amounts in a tax-relevant document match the amounts in the tax invoices and correction tax invoices. List of related tax invoices and correction tax invoices You can navigate from an entry in the list to the document. Prerequisites You have posted the tax-relevant accounting documents using the standard functions. You have run the report for creating outgoing tax invoices and correction tax invoices. To access this report on the SAP Easy Access screen, choose Accounting -> Financial Accounting -> General Ledger -> Reporting -> Tax Reports -> Ukraine -> VAT -> Creation of Outgoing Tax Invoices. To enable the system to display a tax invoice or correction tax invoice for a specific accounting document, the accounting document number concatenated with the year must have been entered in the document header of the tax invoice or correction tax invoice. Selection You specify the selection criteria according to which the report selects the tax-relevant documents (for example, company code, fiscal year, vendor, and posting date). Note that to use the report effectively on a daily basis, we recommend that you limit the selection by date. For mass processing, we recommend that you run the report in the background using a suitable variant. In the variant, you must deselect the Collapse Items checkbox. Output The report displays a list of tax-relevant accounting documents. You can display the tax invoices and correction tax invoices for a particular document by expanding the list item. Each tax-relevant document has a traffic light that shows the status of the related tax documents. The statuses are as follows: Green: Total amount of all related tax invoices and correction tax invoices corresponds to the total amount of the accounting document Yellow: Total amount of all related tax invoices and correction tax invoices does not correspond to the total amount of the accounting document

Red: No tax invoices or correction tax invoices exist for the accounting document In the document list, you can also do the following: Filter the list, for example, to show all accounting documents for which no posted tax invoices or correction tax invoices exist in the system Navigate to a document by double-clicking the document number Navigate to the customer details by double-clicking the customer ID Note that if you run the report in the background, the spool file displays the status as a cross instead of a traffic light (that is, XOO for a red traffic light; OXO for a yellow traffic light, OOX for a green traffic light). Activities To access this report on the SAP Easy Access screen, choose Accounting -> Financial Accounting -> General Ledger -> Reporting -> Tax Reports -> Ukraine -> VAT -> Checklist for Outgoing Tax-Relevant Documents (transaction J1UFRVN).

Register of Incoming and Outgoing Tax Invoices (Ukraine) You use this report to create the register of incoming and outgoing tax invoices in a format that complies with legal requirements. The register lists all received and issued tax invoices, correction tax invoices, and other relevant documents, such as checks or customs declarations. Part I of the register is relevant for outgoing tax invoices that you have issued to customers and part II lists incoming tax invoices that you have received from vendors. As required by law, you must record all VAT-relevant operations and report them to the tax authorities. The report allows you to perform the following tasks: Create an internal XML file of the register that you can print according to your business requirements (for example, on a daily basis) Create an XML file of the register for the current month in an XML format that complies with legal requirements You submit this file to the tax authorities at the end of each month. Create an XML file for specific outgoing tax invoices and correction tax invoices Documents that meet certain legal criteria must be submitted separately to enable them to be registered in the ERPN (Single Register of Tax Invoices). This applies, for example, to tax invoices for excise or imported goods, or tax invoices with VAT that exceeds a specific amount defined by law. Create an XML file that you send to the tax authorities to request a list of incoming tax invoices that have been registered by the vendor in the ERPN Prerequisites You have created tax invoices and correction tax invoices as financial documents. We recommend that you use a separate document type for tax invoices, correction tax invoices, accounting documents, and other documents that are relevant for the register (for example, transport tickets and checks). This enables you to use the document type specified by the tax authorities and ensures continuous numbering and fast data retrieval. Correction tax invoices must have the number of the relevant tax invoice in the Document Header Text (BKPF-BKTXT) field and the number of the clearing or reversal document must be stored in the Reference Document Number (BKPF-XBLNR) field. If you used the special down payment procedure, the clearing document must have the clearing document number in the Document Header Text (BKPF-BKTXT) field and the invoice number in the Reference Document Number (BKPF-XBLNR) field. Accounting documents for the register of incoming tax invoices must have the number of the relevant tax invoice or correction tax invoice in the Document Header Text (BKPF-BKTXT) field. VAT adjustment documents must have the number of the relevant document that was adjusted in the Document Header Text (BKPF-BKTXT) field. For other document types, the reference to the source document (invoice or down payment) must be stored in the Document Header Text (BKPF-BKTXT) or Reference Document Number (BKPF-XBLNR)