Spill Response Procedures [your municipality] Purpose: The purpose of this Standard Operating Procedure (SOP) is to provide guidance for the proper response and corrective actions to be followed in the event of spills within the [municipality]. All guidance is intended to limit and eliminate discharges to [municipality] s stormwater management system (drains, catch basins, ditch lines, etc.) and to protect the rivers, streams, and wetlands in the [municipality] from accidental and emergency spills of oil or hazardous material. More information on how the [municipality] is protecting natural resources can be found in the Stormwater Program Management Plan. This SOP is intended to supplement the requirements of the Maine General Permit for the Discharge of Stormwater From Small Municipal Separate Storm Sewer Systems, Part IV:H:3 Illicit Discharge Detection and Elimination and Part IV:H:6 Pollution Prevention and Good Housekeeping. Scope: This SOP applies in the response and clean-up of small on-site spills, such as fueling spills, as well as containment of larger spills resulting from traffic accidents or emergency first response to an industrial/commercial spill. This SOP applies to all [municipality] Facilities, [municipality] operations regardless of location, and first responder operations for accidents or other spills. Responsible Parties: Overall program coordination: TBD First Response: [municipality] Fire Department, MDEP Tracking and record keeping: Stormwater Coordinator and Fire Department Review and follow up: Stormwater Coordinator and Fire Department Corrective action: Stormwater Coordinator, Fire Department, and Code Enforcement Officer Enforcement: Code Enforcement Officer, Director of Public Works Revision No. Revision Date Description 1 2 3 1
see it Observing Spills: The first step in addressing spills is to find them. As municipal staff, you are expected to be on the lookout for spilled materials and to follow the procedures outlined in this SOP when spills are found. Petroleum product spills Septic / sewer leaks Washing machine discharges Intentional dumping 2
stop it Maintenance and Prevention Guidelines: The prevention of spills is preferable to even the best response and cleanup. To maximize spill prevention efforts, the [municipality] will: Conduct annual inspections at all municipal facilities and perform necessary maintenance. Keep inspection and maintenance records on site or in centrally located [municipality] electronic filing system. Implement good housekeeping practices where chemicals and hazardous materials are stored: o Ensure storage in closed containers inside a building and on an impervious surface. o If storage cannot be provided inside, ensure secondary containment is inplace for 110% of the maximum volume of the storage container. o Locate storage areas near maintenance areas to decrease the distance required for transfer. o Maintain accurate records of stored materials: Provide accurate labels, SDS information, and warnings for all stored materials. o Regularly inspect storage areas for leaks. o Secure storage areas, preventing access by untrained/unauthorized staff. Response Preparedness Guidelines: Ensuring [municipality] staff is prepared to respond to spills is critically important. To ensure the [municipality] and staff are equipped to respond appropriately, the [municipality] will: Ensure employees are properly trained to respond in the case of a spill and understand the nature and properties of potential contaminants. Ensure employees are familiar with the spill control materials and personal protective equipment (PPE) available. Maintain training records of current personnel in site for at least three (3) years. Maintain a spill response kit at each facility that may include the following supplies: o 5-gallon bucket with sealable lid and handle o Dry sand and/or several bags of Speedi Dry absorbent o Drain covers o Several lengths of absorbent socks o Several packages of 16 by 18 absorbent pads o Goggles and nitrile gloves o Disposable bags o Copy of Spill Response SOP with contact information 3
Spill Response Procedures: As soon as a spill is discovered, the initial action should be to protect personal safety and prevent the pollutant form entering nearby drainage ditches, stormwater drainage structures, or receiving waters. The person observing the spill should take immediate action, if it safe to do so, to prevent further release and to confine the spilled material. The general instructions to contain a spill is as follows: If possible to safely do so, stop the release. This may include shutting appropriate valves, securing pumps, and attempting to plug or cover punctures/gashes in pipes or tanks. It may be impossible to stop the spill if the situation creates a high degree of personal danger to the immediate responders. Depending on spill size and situation, notify PFD, the Supervisor, Stormwater Coordinator and Utility Coordinator (if in CSO). Warn others in immediate vicinity as required. Contain the release using spill containment berms, booms or absorbents. Protect all drains and/or catch basins with the use of covers, berms, booms, soil, or absorbents. For releases that reach water, contain the sheen with absorbent booms and mats if possible. For small spills, if safe to do so, clean up the spill using absorbents such as absorbent spill mats, absorbent material, (such as Speedi-Dry), or absorbent booms. Dispose of contaminated cleanup products properly. For large spills, or spills off site, contain the spill as noted above. Coordinate with MDEP and third-party cleanup responder, such as Clean Harbors, to clean up spill. PFD is trained for containment of spills only and is NOT certified to perform significant cleanup activities. Disposal: For small spills contaminated cleanup products will be disposed of properly. This may include disposal in a specially designated container that will be disposed of by a licensed third-party vendor. For large spills contaminated cleanup product will be disposed of by the MDEP and/or a licensed third-party vendor. Contaminated cleanup products should not be disposed of in the regular trash. Recovered spill material should not be mixed with other materials, such as mixing oil with gasoline or other hazardous wastes. 4
say something Notification: Small On-site Spills (less than one (1) gallon of oil/diesel/gasoline): Immediately notify supervisor. Complete Spill Report Form (Appendix A). Supervisor keep records on site and make available for regulatory agencies as required. Large Spills (five (5) gallons or more of oil/diesel/gasoline or any amount of hazardous material): Immediately notify Fire Department and dispatch (911). Immediately notify Supervisor and Department Head. Complete Spill Report Form (Appendix A). Supervisor shall notify MDEP o Oil spill: 800-482-0777 o Hazardous materials: 800-452-4664 For waterborne spills in tidally influenced waters, Incident Commander will also notify Harbormaster and United States Coast Guard (USCG) South Portland Command Sector Northern New England at 207-767-0302. Supervisor and Incident Commander will notify Stormwater Coordinator. Stormwater Coordinator provide follow up reporting. o Utility Coordinator if spill was in CSO area. Reporting, Record Keeping, and Program Evaluation: All spill reports should include the following information: Name and phone number calling from Exact address and location of the spill release Specifics of the release including, but not limited to: o Material released o Estimate of the volume of material released o Extent of spill impacts A brief description of response measures for containment, cleanup, and steps taken to prevent further release If available, information on who or what caused the release The Stormwater Coordinator will track and maintain spill reports and pertinent records per the [municipality] s Stormwater Management Plan. The Stormwater Coordinator will ensure training is available to new employees within six (6) months of hire and that 5
annual employee training is offered. Additionally, the Stormwater Coordinator will review this SOP regularly to ensure program is adequately updated. Spill Response Contact List Contact Emergency 911 MDEP Oil Spill (24 hour) 800-482-0777 MDEP Hazardous Material Spill (24 hour) 800-452-4664 US Coast Guard Response 207-767-0302 [municipality] Water District [municipality] Fire/Police Department Dispatch [municipality] Stormwater Coordinator [municipality] Utility Coordinator [municipality] Fire Chief [municipality] Police Chief [municipality] Harbormaster Phone Number 6