Transforming Oracle E-Business Suite eprentise Divestiture Overview
Organization Business Problem eprentise Solution GE Global Research Global mandate to consolidate ~40 instances into ~20 instances and ~200 charts of accounts into a global COA. Xerox Recent Significant Customer Solutions Barrick Gold of North America Long-term goal of a supply chain instance and a go-to-market instance Global Chart of Accounts Merge Canada operations into US Operations Went live with merging 3 charts of accounts into 1 new one, changed the asset key flexfield, and consolidated the India/China instance into the US instance. Went live with merging 3 inventory organizations into a new operating unit. The project involved a chart of accounts change a calendar change, repointing to a new OU, a new legal entity, and a new set of books. Also merged sets of books and operating units for all US operations. Changed over 25 charts of accounts, Merged 9 sets of books, 4 operating units, 2 legal entities, and 6 inventory organizations Changed currency from CAD to USD for a public company - had to reconcile to reported balances. Novell Acquired by Attachmate Attachmate had a different fiscal year. GAAP rules required an asset revaluation. Attachmate s legal entity in Ireland was using a Euro as a functional Currency, Novell s legal entity in Ireland was using USD Calendar Change from beginning in October to begin in May Changed date placed in service, asset valuation, remaining life to align with date of acquisition. Currency Change (functional currency) from USD to Euro for Irish Legal Entity. 2
Introduction: Finished but not Done : Transformation Software for E-Business Suite Company Overview: Incorporated 2007, Helene Abrams, CEO eprentise Can Consolidate Multiple EBS Instances Change Underlying Structures and Configurations Chart of Accounts, Other Flexfields Merge or Split Ledgers or Sets of Books, Operating Units, Legal Entities, Inventory Organizations Calendars, Currency, Costing Methods Asset Revaluation, Inventory Valuation Separate Data So Our Customers Can: Reduce Operating Costs and Increase Efficiencies Shared Services Data Centers Adapt to Change Align with New Business Initiatives Mergers, Acquisitions, Divestitures Avoid a Reimplementation Reduce Complexity and Control Risk Improve Business Continuity, Service Quality and Compliance Streamline Operations with Visibility to All Parts of the Business Establish Data Quality Standards and a Single Source of Truth 3
Significant Accomplishments Chosen as a "Cool Vendor" in the Cool Vendors in Master Data Management (MDM), 2011 report by Gartner, Inc. Awarded Patent for eprentise Consolidation Software, 2012 Does not violate Oracle Support Agreement Delivering CPE credits in educational webinars Marketing Awards Collaborate12 User s Choice Traffic Stopper Visionary Collaborate13 Best Exhibitor Marketing Collaborate14 Best in Show 4
Out-of-the-Box Software
Transformation Software Solutions Two Product Lines: FlexField Change chart of accounts in EBS Built-in Rules Changes data in all subledgers, add-in for HR Cost Allocation Retain all historical transactions Quick, easy project, low price point eprentise Transformation Software that remodels any setup data or consolidates multiple instances Reorganizes configuration, master, and transaction data Maintains all history resulting in a single source of truth Based on a source that is transformed into a target Generates rules and code to resolve conflicts Metadata Analysis and intelligent knowledge repository 6
Transformation Software Solutions eprentise provides software to make enterprises agile by giving them the opportunity to change their Oracle systems to align with their changing businesses. 7
Metadata Analysis and Knowledge Repository Metadata Analysis Core of the eprentise software suite Identifies, documents, and validates internal data structures and data content of both source and target databases Allows eprentise to copy, filter, change, and merge existing data according to built-in or user-defined business rules Enforces Data Quality and Standards Underlying technology that understands every relationship between each piece of data in the E-Business Suite database, allowing eprentise to maintain 100% data integrity. Maintains relational and data integrity (up and down all EBS hierarchies) Copy, Filter, Change, and Merge Profiles and analyzes to look for changes between source and target Automatically generates code to implement required changes Complete, Consistent, and Correct Maintains History eprentise Metadata Analysis and Knowledge Repository are intelligent, learning and building from each successive implementation. 8
Hi-Definition Transformation Technology We have the engine to drive change in Oracle E-Business Suite. 9
eprentise Divestiture Features Filter on any criteria Load spreadsheets to separate data that doesn t meet criteria Filter configuration, master, and transaction data Scalable framework that can be tuned for client-specific requirements Maintains the integrity of the data post divestiture Audit trail
Configuration Analysis 11
Filter on Any Criteria Select Multiple Criteria Common EBS Objects
Filter by Business Group 13
Filter by Legal Entity and Balancing Segment Value 14
Filter by Code Combination Segment Value 15
Filter by Operating Unit
Load Spreadsheets for Objects that Don t Meet Filter Criteria Combine Filter Criteria and Spreadsheets to Obtain Desired Results for Configuration, Master, and Transaction Data
Filter by Operating Unit with File Load Specify Retain or Delete
Reporting: Account Analysis Report Before Divestiture After Divestiture 19
Reporting: Trial Balance Report Before Divestiture After Divestiture 20
Reporting: Payables Account Analysis Report Before Divestiture After Divestiture 21
Before Divestiture Reporting: Sales Journal by GL Account Report After Divestiture 22
Early Decisions Determine criteria for divestiture Determine whether COA change, calendar change, asset revaluation are necessary Determine if new legal entities or balancing segment values are necessary Determine whether there will be a stand-alone instance for NewCo or whether it needs to be consolidated into an existing EBS instance Determine if OldCo s instance needs to be purged, and if so, what happens to the history.
Some of the Business Considerations Interfaces to 3 rd party systems (i.e. tax, imaging) Reports, Interfaces, Customizations, Enhancements, Workflows (RICE-W Objects) need to be changed Intercompany, internal, and split transactions Split of non-monetary accounts (assets, equity, bank accounts, pre-paids) Adjusting periods, closing entries, reconciliation of balances Interim consolidated reporting Shared data from upstream and downstream systems, internal to Oracle EBS, employees (tax forms, benefits), costing Security and responsibilities, validations, approvals changes License negotiation Service-level agreements 24
Post-Change Steps (Not covered by Software) Hard-Coded (RICE-W Activities) Interfaces to third-party systems Data Warehouse Reports Workflows OFA Oracle Financial Analyzer ADI Templates Uses Ranges Approval Assignments Budget Assignments New EBS Features New Modules/Functionality Some Configuration New CoA, Ledgers Upgrade to R12 Definition of target Testing and Cutover Strategy and Execution COA Rules (Use Business Logic) Cross Validation Consolidation Account Derivation Rules Accounting Generator Roll-up Groups Security Rules Summary Templates Mass Allocations Costing and Revenue Recognition Rules Descriptive Flexfields Auto - anything 25
Consolidate Instances Change accounting structures Move legal entities into new sets of books Divest a business unit Change calendars Change currency Change other flexfields Merge sets of books Combine organization units Change costing methods Move operating units into new ledgers Merge inventories Change business groups Transformation Benefits Shorter project duration with fewer resources translates to lower costs Repeatable results, reusable as requirements change Requires less than half the time and resources of consulting efforts Accurate, consistent results (no need to worry about different coding styles, standards, skill levels, corrupting database, differences in different versions) Eliminates need to qualify consultants on technical skills Maintains database integrity Retains all history Avoids re-implementation Reduces risk No Oracle Application software is changed or customized. No need for external, mapping, data warehouse, or reporting to reconcile different businesses. Make the most of existing resources 26
What do we provide? Software license Product Usage Getting Started What do you need to do? We do not have a consulting team. Resources usually include a DBA, a project manager, and 1-2 functional consultants or business analysts per business area. There are usually other related services needed reports, interfaces, non-oracle E- Business updates, patches, upgrade to new release (R12). 27
Project Planning 28
Thank You! Contact 407.591.4950 888.943.5363 info@eprentise.com One World, One System, A Single Source of Truth www.eprentise.com 29