1 Local Workforce Development Area Redistricting COIC Board Meeting April 3, 2014
2 Presentation Goals Inform the COIC board on the local workforce area redistricting process and current status Discuss possible implications for the region Discuss possible implications for COIC
3 Local Workforce Areas in Oregon
4 Overview of Local Workforce Investment Boards (LWIBs) LWIB composition: Business in the local area Local educational entities Labor organizations Economic development agencies Each of the One-Stop Partners May include other individuals or representatives of entities as the chief elected officials in the local area determine appropriate A majority of members and the chair must be private sector business representatives.
5 Roles of Local Workforce Investment Boards (LWIBs) Sets workforce development policies Develops a local plan, including selection of providers of WIA services Coordination with local employers and economic development strategies Budget approval Administration and disbursal of federal WIA funds Continuous program oversight, monitoring and auditing of all contractors and sub-recipients
6 The Oregon Consortium (TOC) TOC is a consortium of Oregon s 24 rural counties created in 1983 to manage federal workforce programs and resources Organized as an ORS 190 public organization TOC s Board is made up of one local elected official from each member county (Judge McCabe, Commissioner Hatfield and Commissioner Unger are currently TOC Board members for R10) TOC s office is located in Albany, with a staff of approximately 6 FTE COIC is a contracted service provider of TOC, providing Employment and Training services in Regions 10 and 11
7 The Oregon Workforce Alliance (OWA) TOC formed the Oregon Workforce Alliance (OWA) to serve as the Local Workforce Investment Board for the 24 rural counties TOC administers and staffs OWA Central Oregon has one current OWA private sector member (Robin Popp, Goodwill Industries), and two vacancies
8 COIC Adult Program Services COIC is the WIA Title 1B provider for R10 and R11, working with dislocated workers, low income job seekers, businesses, and the general public. Services: Training Workshops Job search assistance, employment counseling, job readiness training DHS contracted services welfare to work programs Skills testing National Emergency Grants (NEG)
9 COIC Adult Program Services WorkSource Offices in Bend, La Pine, Lakeview, Klamath Falls, Madras, Prineville and Redmond Outcomes: Long track record of meeting and exceeding federal performance outcomes for placement, wages, and retention. Meeting and exceeding these performance standards is important to ensure continued funding in the region.
10 COIC Youth Program Services COIC is the provider of Title 1B of the Workforce Investment Act Services: Alternative Education Paid and Unpaid Work Experiences Mentoring Support Services Post-secondary Assistance Job Search Year-Round Work Crews
11 COIC Youth Program Services Six Classrooms (Bend, Deschutes Co. Juvenile Corrections, La Pine, Lakeview, Prineville, Redmond): Serve At-Risk Students who have struggled in traditional settings Credit Recovery HS diploma GED Basic Skills enhancement Essential Skills
12 COIC Youth Program Services Outcomes 2012-2013: Average enrollment: 250 (800 students served) Diplomas: 104 GED: 150+ Credits: 1610 Basic Skill Level Increase: 1 Grade Level A model for leveraging resources into workforce system
13 Statewide Redesign Areas of Focus Create an umbrella Workforce Development state agency Oregon Employment Department. Move WIA 1B resources from the Oregon Department of Community Colleges and Workforce Development (CCWD) to the Oregon Employment Department. Establish OWIB as the advisory committee to the Oregon Employment Department. Consider redistricting local areas to improve alignment with local priorities and economic development/job creation strategies. Empower local workforce development boards to serve as brokers of workforce development services.
14 Current State of the Workforce System
15 Future State of the System
16 Redistricting Process Governor encouraging elected officials and LWIBs to consider redistricting; Governor is in favor of better aligning with Regional Solutions Boundaries Process is voluntary; support of local chief elected officials (CEOs) is necessary for boundary changes to take place. Context: Statewide economic development approach will focus more on developing a strong, skilled workforce Interest in leveraging resources to better meet the needs of local communities Better align local workforce areas with econ. development regions Interest in bringing business to the table; meeting business needs Interest in aligning workforce development with job creation strategies
17 Redistricting Process Redesignation request must be submitted by CEOs, LWIBs with CEO support, or OWIB. The Oregon Consortium submitted a request in March to study/consider redistricting. Governor s office will engage in discussions regarding new boundaries. Governor to approve new boundaries July 1, 2014 Must be approved by US Department of Labor Effective July 1, 2015
18 Inter-Regional Discussions The Oregon Consortium took action to initiate redistricting through submission of a Local Area Designation Request form on March 14, 2014 Regions 9/10/11: Preliminary discussions with Region 9 elected officials, Representative Huffman and Mid Columbia Council of Governments; interest in jointly exploring a Region 9/10 local area Outreach to Region 11 commissioners, interest in maintaining relationship with Region 10 Regions 6/7: Coos, Curry and Douglas County Commissioners are exploring local area redistricting
19 Cues from Other Statewide Redesign Processes Trends of regionalization; pushing decision-making out of agencies into regions Regional boards overseeing decision making, resource allocation Examples: CCO, Early Learning Hubs, Area Commissions on Transportation, others Regional Solutions as the lead venue for identifying regional priorities and bringing state agencies to the table Overall, LWIB should be plugged into and responsive to local needs; workforce strategies and investments should be aligned with local priorities.
20 New Local Area Considerations Criteria for evaluating redistricting proposals: Local Labor Markets Service areas of community colleges Service areas of workforce partners Regional and labor market economies of scale Resources available to the proposed local area to effectively administer WIA resources Whether there is compelling evidence that redesignation would: Better meet OWIB strategic plan criteria Be more effective or efficient Produce better results
21 Scenarios for Local Areas Status Quo 24 county consortium Region 10 (Crook, Deschutes and Jefferson) Region 10/11 (Klamath and Lake) Region 9/10/11 (Regional Solutions Corridor, HR, Gilliam, Wheeler, Sherman, Wasco) Central and Eastern Oregon Others?
22 Local Area Analysis
23 Local Area Analysis Councils of Government (COG) service areas:
24 Local Area Analysis Economic Development District (EDDs) service areas:
25 Regional Solutions Areas
26 Redistricting Opportunities Ability to form a region-based board, and engage local businesses, economic development partners and education providers in establishing a workforce development strategy Improved alignment with regional priorities Improved local control
27 Redistricting Concerns TOC and OWA were formed for good reasons, including administrative efficiencies, expertise, economies of scale, and pooling resources. At times TOC has served as a powerful voice for rural Oregon a 24 county Board can exert influence on workforce development policies, administrative rules, and state strategies.
28 Additional Considerations LWIB agency plays an important and complex role in administering WIA resources. LWIB receives WIA 1B adult, dislocated worker and youth funding and contracts with providers. LWIB conducts monitoring and auditing of providers to ensure compliance with federal WIA rules and requirements. These are complex programs with MANY limitations/unallowable costs. LWIB reports outcomes to state agencies. LWIB monitors performance of providers. LWIB provides technical assistance to providers. If costs are disallowed, member governments are liable if the liability cannot be passed on to service provider, and/or if insurance does not cover.
29 Additional Considerations Small Local Area=$ Large Local Area=$$$ Strategic Focus & Responsiveness to local needs Administrative & Compliance Capacity, Risk Management
30 COIC Considerations The Governor s recent Executive Order prohibits LWIBs from providing WIA services. If a new local area is established, either a new LWIB agency must be formed, or an existing agency must take on this role. COIC s Council of Governments role and experience administering WIA resources positions us well to serve as the LWIB. COIC s interests in serving as the LWIB must be balanced with our interests in providing WIA 1B services in our regions. Any scenario where COIC no longer provides WIA services in our regions will be extremely disruptive to COIC residents and businesses, and damaging to the organization.
31 Recommended Next Steps Discuss/deliberate on COIC submission of a Local Area Designation Request form to invite Governor s office to participate in discussions to consider possible Region 9/10/11 local area Continue dialogue with The Oregon Consortium, Regional Solutions, Region 9, 10 and 11 commissioners, and workforce partners to evaluate possible new boundaries As part of the redistricting discussion and evaluation process, evaluate and weigh the pros and cons of the current TOCOWA configuration