Scott Eagle Attack Thermal Imaging Camera Notice is hereby given that the City of Des Peres is seeking sealed bids from qualified vendors for the purchase of a Scott Eagle Attack Thermal Imaging Camera. Bids will be received in the Des Peres City Clerk s office at 12325 Manchester Road, Des Peres, Missouri, 63131, until 2:00 PM on Monday, May 6, 2013 when they will be publicly opened and read aloud. Bidders shall submit their proposals in duplicate by 2:00 p.m. on Monday, May 6, 2013 on the bid form furnished by the City of Des Peres to the Des Peres City Clerk at Des Peres City Hall. They shall be in a sealed envelope and marked Scott Eagle Attack Thermal Imaging Camera/Do Not Open. The City reserves the right to reject any and all bids and to select the bid deemed most advantageous. Specifications and bid forms are available from the Public Safety Department. Questions concerning these bid documents should be made to the Lt. Eric Hall at 314-835-6200. Douglas J. Harms City Administrator & Purchasing Agent 1
INVITATION TO BID Scott Eagle Attack Thermal Imaging Camera Des Peres Department of Public Safety GENERAL INSTRUCTIONS TO BIDDERS In addition to the requirements set forth in the advertisement for bids and attached specifications, all bidders shall be responsible to familiarize themselves and comply with the following instructions: Bidders shall submit their proposals in duplicate by 2:00 p.m. on Monday, May 6, 2013, on the bid form furnished by the City of Des Peres to the Des Peres City Clerk at Des Peres City Hall. They shall be in a sealed envelope and marked Scott Eagle Attack Thermal Imaging Camera/ Do not open. The City reserves the right to reject any or all bids, to waive any technicalities and to select the bid deemed by the Mayor and Board of Aldermen to be in the best interest of the City. All bids submitted shall be binding on the bidder for a period of thirty (30) days from date of bid opening. All equipment shall conform to existing occupational safety and health standards and price shall include delivery to The Department of Public Safety, 1000 N. Ballas, Des Peres, MO 63131. All specifications listed are intended to be preferred function and performance specifications. No specification should be construed as representing any particular brand of materials. Bidders should propose to furnish materials that come closest to meeting the details of the specifications. Where deviations are necessary, bidder must specify such deviation in the Bid Response Form, stating why the supplies he/she proposes will render equivalent reliability or performance. Failure to detail all such deviations will provide a basis for rejection of the entire proposal. The City of Des Peres has a preference for materials made in the U.S.A. The City of Des Peres is exempt from all sales tax. Exemption certificates will be furnished upon request. Vendor has authorization to use State Contract pricing if applicable. Prices quoted are to be firm and final; and prices shall be stated in units of quantity specified with packing, shipping and draying charges included. Any and all discounts for which the City of Des Peres qualifies should be applied and included in the bid. 2
No fax or verbal bids will be accepted. Contractors are responsible for the timely delivery of bid packages to the Des Peres City Clerk. A postage meter mark is not sufficient evidence of mailing any bid package. Payment will be made through normal purchase order and invoice procedures. All bids must include the Manufacturer s literature for the specific model bid. Contractor must be properly licensed with federal, state and local governments and agencies. Bidders shall read thoroughly and understand the specifications in relation to the bid which is submitted. If the bidder has any questions concerning the true meaning or intent of the specifications or any of the requirements stated herein, he shall request interpretation, in writing; and an addendum will be mailed to those whom specifications and other relevant material have been issued. Failure to have requested an addendum covering any such questions shall not relieve the bidder from performing the work in accordance with the intent of the specifications. All bids include delivery to The Department of Public Safety, 1000 N. Ballas, Des Peres, MO 63131. A non-collusion affidavit and affidavit of compliance with Section 285.500 R.S.Mo., Et Seq. must be submitted with the bid. Bidders must honor Manufacturers warranty. The CITY OF DES PERES in accordance with Title VI of the Civil Rights Act of 1964, 78, Stat. 252, 42 USC 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Federallyassisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discrimination against on the grounds of gender, disability, race, color or national origin in consideration for an award. Questions concerning these specifications should be directed to Lt. Eric Hall, 314-835-6200. 3
SPECIFICATIONS List of Scott Eagle Attack Thermal Imaging Camera and Accessories Item # Quantity Description 1 1 Scott Eagle Attack Thermal Imaging Camera with the following items: Temperature Awareness Colorization Mode 120 VAC or 12 VDC charger system capable of vehicle mounting Glare Shield Spare Battery Lanyard Two (2) year warranty 4
BID FORM SPECIFICATIONS FOR Bid Form Manufacturer and Model # Year Percentage Manufactured in America % Assembled in America % Complete price for $ Net Bid: $ Quote Made by: Name of Company Agents Signature Printed Name Address Phone E-mail Address 5
NON-COLLUSION AFFIDAVIT I,, authorized representative of Corporation hereby guarantee: I. That in connection with this procurement, A. The prices in this bid have been arrived at independently, with consultation, communication, or agreement for the purpose of restricting competition as to any matter relating to such prices with any other bidder or with any competitor; B. The prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening directly or indirectly to any other bidder; or to any competitor; and C. No attempt has been made or will be made by the bidder to induce any other person or firm to submit or not to submit a bid for the purpose of restricting competition. II. III. The undersigned further states: A. He is the person in the bidder s organization responsible within that organization for the decision as to the prices being bid herein and that he has not participated, and will not participate in any action contrary to I-A through I-C above, or: B. He is not the person in the bidder s organization responsible within that organization for the decision as to the prices being bid herein but that he has been authorized in writing to act as agent for the persons responsible for such decision in certifying that such persons have not participated, and will not participate, in any action contrary to I-A through I-C above, and as their agent does hereby so certify; and he has not participated, and will not participate in any action contrary to I-A through I-C above. It is expressly understood that the foregoing statements, representations, and promises are made as a condition to the right of the bidder to receive payment under any award made hereunder. For Corporations (Name - indicate if corporation, partnership or sole proprietor) C (Corporate Seal) (Office held in bidder organization) ATTEST: SUBSCRIBED AND SWORN TO BEFORE ME THIS DAY OF, 2011. 6
Affidavit of Compliance with Section 285.500 R.S.Mo., Et Seq. For all Agreements in excess of $5,000.00. Effective January 1, 2009 STATE OF ) COUNTY OF ) ) ss. Before me, the undersigned Notary Public, in and for the County of, State of, personally appeared (Name) Who is (Title) of (Name of company), (a corporation), (a partnership), (a sole proprietorship), (a limited liability company), and is authorized to make this affidavit, and being duly sworn upon oath deposes and says as follows: (1) that said company is enrolled in and participates in a federal work authorization program with respect to the employees working in connection with the contracted services; and (2) that said company does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. The terms used in this affidavit shall have the meaning set forth in Section 285.500 R.S.Mo., et seq. Documentation of participation in a federal work authorization program is attached to this affidavit. Signature Name: Subscribed and sworn to before me this day of,. Notary Public My commission expires: 7