RSM TECHNOLOGY ACADEMY Syllabus and Agenda FINANCIAL MANAGEMENT FOR ACCOUNTS PAYABLE IN MICROSOFT DYNAMICS AX
Course Details 3 Audience 3 At Course Completion 3 Course Cancellation Policy 4 Guaranteed to Run 4 Travel Guide 5 Hosted Training 5 Client Site Training 5 Payment 5 Prerequisites 6 Participant Requirements 6 Environment 6 Course Outline 7 Module 1: Introduction to Accounts Payable 7 Module 2: Core Setup for Accounts Payable 7 Module 3: Vendor Configuration 7 Module 4: Invoice Journals 8 Module 5: Purchase Order Process 9 Module 6: Vendor Invoicing 9 Module 7: Invoice Matching 10 Module 8: Payment Journals 11 Module 9: Advanced Payment Functions 11 Module 10: Manage Vendor Transactions 12 MoDule 11: Reconciling Accounts Payable 12 Module 12: Reports and Inquiries for Accounts Payable 12 Agenda 13 Proprietary and Confidential Page 2 of 14 2016
Course Details This two-day instructor-led course provides students with an introduction to the Accounts Payable features Microsoft Dynamics AX. The purpose of this course is to give new users in Accounts Payable roles an overview of the benefits of the application, the functionality available, and the skills required to complete day to day tasks in an Accounts Payable setting. Students will have the opportunity to use the application to perform typical end-user tasks. This course is eligible for 14 CPE credits in the Computer Science field of study. AUDIENCE The intended audience is Accounts Payable and Finance users who are implementing or using Microsoft Dynamics AX. This includes but is not limited to the following roles. CFO Controller Accountant Accounts Payable Manager Accounts Payable Clerk AT COURSE COMPLETION After completing this course, students will be able to: Describe the business process flow in Accounts payable. Identify major features in Accounts payable. Configure and manage new vendor accounts. Describe the process for vendor invoicing including three-way matching. Describe the process for making vendor payments and settlements. Reconcile Accounts payable. Review the primary forms that are used in Accounts payable. Use the workspaces in Accounts payable. Describe how the Accounts payable module integrates with other modules and feature sets within Microsoft Dynamics AX. Set up and describe the minimum requirements and configuration for the Accounts payable module Set up Accounts payable and create new vendors. Create and process vendor invoices. Identify techniques available for the invoice journal and invoices not related to a purchase order. Describe the purchase order process flow. Configure parameters for accounts payable related to purchasing. Proprietary and Confidential Page 3 of 14 2016
Create and process vendor invoices for purchase orders. Set up prerequisites for indirect procurement. Create and process vendor invoices for indirect procurement. Set up each type of invoice matching. Process vendor invoices with invoice matching enabled. Match a receipt and verify matching details. Approve variances on a matched invoice. Resolve matching variance issues. Set up Accounts payable for payment processing. Create payment journals for vendor transactions using each of the available techniques. Set up and use advanced payment functions such as bridging posting, electronic vendor payments, ledger accruals, and vendor prenotes. Manage transactions on a vendors account. Create and manage vendor transaction settlements. Create and manage a case for a vendor. Identify and use key reports and inquiries for Accounts payable. Use the workspaces for Accounts payable. Electronic copies of certificates are given out automatically upon completion of a course. If for some reason you don t receive a certificate or have special circumstances (multiple participants, physical certificates, etc.), feel free to contact us at academy@rsmus.com. COURSE CANCELLATION POLICY RSM reserves the right to cancel courses up to 7 days prior to class commencement due to low enrollment. In the event of a cancellation, RSM will contact any enrolled students. GUARANTEED TO RUN All hosted courses are guaranteed to run. RSM reserves the right to cancel courses or to make changes in course schedules up to 7 days before the commencement of a course. Proprietary and Confidential Page 4 of 14 2016
TRAVEL GUIDE Hosted Training You are responsible for making all arrangements for travel. We are located in the Denver Technology Center (DTC). You can fly into Denver International Airport (DEN) on most major airlines. It is recommended that you fly the evening before your class is scheduled to begin and depart the evening of the last day of class. On average please allow at least one hour to travel from our office to the airport. 4643 South Ulster St. Suite 400 Denver, CO 80237 For hotel accommodations you can refer to our travel brochure where you can receive discounted rates at local hotels. Because we are located in the heart of the DTC, rental cars are not mandatory. They can be useful if you want to travel around the greater Denver area to see one of our many great tourist attractions. Client Site Training If the client would like the trainer to follow a specific travel policy attach it upon execution of the statement of work. For clients with a Master Services Agreement (MSA), travel and expenses will be billed after the conclusion of the training. For clients without an MSA, an estimated amount will be billed at a fixed fee and must be paid before the trainer will book travel. PAYMENT All work performed shall be performed on a fixed fee basis. RSM will bill the Client upon execution of the statement of work according to the Master Services Agreement (MSA). For clients without an MSA, payments must be received before the beginning of the training. Refund Policy: Any cancellations 14 days prior to the scheduled course will be provided a 100% refund. Cancellations 7 days prior to the scheduled course will be provided with a 50% refund. Cancellations within 7 days of course commencement will not be refunded. Proprietary and Confidential Page 5 of 14 2016
Prerequisites PARTICIPANT REQUIREMENTS Students attending this section of the course should have a basic understanding of: General knowledge of Microsoft Windows General knowledge of basic navigation within Dynamics AX General understanding of basic accounting ENVIRONMENT If the training will be conducted in Denver at the RSM office, the requirements listed below will be provided by RSM. Before the beginning of the first lesson the following materials and equipment will be required: A LCD Projector* Projection screen/surface A white board or Flip chart stand/paper (optional) Each attendee will need a Laptop/PC with the following available: Internet connection A VPN connection to RSM (The connection information will be provided by the trainer upon the first day of training). RSM Technology Academy hosts the training images on a local server in our Denver offices. The VPN connection is required for the participants to connect to the Hyper-V training image. * The instructor can provide a projector if one is not available upon request only. Proprietary and Confidential Page 6 of 14 2016
Course Outline MODULE 1: INTRODUCTION TO ACCOUNTS PAYABLE This module is designed to introduce you to the features available in the Accounts payable module for Microsoft Dynamics AX. The integration points for this module to other modules within Microsoft Dynamics AX will also be reviewed. About Accounts Payable Important Tasks Primary Forms Workspaces for Accounts Payable Integration of Accounts Payable MODULE 2: CORE SETUP FOR ACCOUNTS PAYABLE This module is designed to teach users the core setup that is required to use the Accounts payable module. Payment Schedules Terms of Payment Payment Days Cash Discounts Payment Fees Methods of Payment Create a Payment Schedule Create a Term of Payment Create a Payment Day Create a Cash Discount Create Payment Fees Create a Method of Payment MODULE 3: VENDOR CONFIGURATION This module is designed to introduce you to the process for setting up and creating new vendors. Prerequisites Setup for Vendors Proprietary and Confidential Page 7 of 14 2016
Create and Maintain Vendors Maintain Additional Details for Vendors Additional Tasks for Vendor Maintenance Create a vendor group Configure a vendor posting profile Create a new vendor Add a contact person to a vendor Place a vendor on hold Configure additional details for a vendor Add a bank account to a vendor Configure print management for a vendor Create a case for a vendor MODULE 4: INVOICE JOURNALS This module is designed to teach you how to process vendor invoices. It starts by reviewing the various options available for invoicing. Then each technique is reviewed in detail in it s own lesson. Overview of Invoicing Methods Invoice Approval and Register Invoice Pool Excluding Posting Invoice Journal Other Journal Related Tasks Transfers Create an invoice register and approval Create and process an invoice journal Use a voucher template in an invoice journal Create and process a transfer from one vendor to another Proprietary and Confidential Page 8 of 14 2016
MODULE 5: PURCHASE ORDER PROCESS This module is designed to introduce financial end users of Dynamics AX to the purchase order process. Purchase Order Process Flow Work with Purchase Orders Financial Parameters for Purchasing Create a purchase order Receive a purchase order Configure parameters for purchase order postings MODULE 6: VENDOR INVOICING This elearning course is designed to teach you how to process vendor invoices for purchase orders and indirect procurement scenarios. The setup required for vendor invoicing is reviewed and the various forms and techniques are demonstrated. Overview Basic Purchase Order Invoicing Advanced Invoicing Tasks Indirect Procurement Setup Purchase Orders for Indirect Procurement Vendor Invoices for Indirect Procurement Create and process a purchase order invoice Add charges to an invoice Place an invoice on hold Create a category and map to the main account Create and invoice a purchase order for indirect procurement Create and process a vendor invoice for indirect procurement Proprietary and Confidential Page 9 of 14 2016
MODULE 7: INVOICE MATCHING This module is designed to teach you how to setup and process vendor invoices with invoice matching enabled. The various methods of invoice matching are reviewed and an example of each is reviewed. Overview Set Up Invoice Validation Parameters Set Up Invoice Totals Matching and Price Tolerances Price and Quantity Matching Charges Matching Approving Purchase Orders with Variances Use Workflow to Process a Purchase Order Category Matching Setup three-way matching Create a purchase order with a total variance Create, receive, and invoice a purchase order for a vendor that is assigned a threeway matching policy Create and invoice a purchase order with charges added Create, approve, and post a vendor invoice Create, approve, and post a vendor invoice using workflow Create, approve, and post a purchase order with a line using a category Proprietary and Confidential Page 10 of 14 2016
MODULE 8: PAYMENT JOURNALS This module is designed to teach you how to setup and process vendor payments with. The various methods of creating payments are reviewed and an example of each is demonstrated. Overview Payment Journals Payment Proposals Prepayments Generating Payments and Posting Journals Workflow and Approval for Payment Journals Create a manual payment journal. Create a payment journal by using a payment proposal. Create and process a prepayment for a purchase order. Create and process a prepayment in a vendor payment journal. Create and generate check payments. Set up and use the basic approval process for payment journals. Process a payment journal with a workflow. MODULE 9: ADVANCED PAYMENT FUNCTIONS This module is designed to teach accounts payable end users about the advanced payment features of Dynamics AX. Bridging Accounts Electronic Vendor Payments Ledger Accruals Vendor Prenotes Set up a bridging posting method of payment. Generate and post a bridged payment. Create and process an electronic vendor payment. Post invoices with accrual schemes Create prenotes for vendor accounts. Proprietary and Confidential Page 11 of 14 2016
MODULE 10: MANAGE VENDOR TRANSACTIONS This module is designed to teach accounts payable end users how to manage the transactions on a vendor account in Dynamics AX. Vendor Account Management Manage Vendor Settlements Case Management for Vendors Place a vendor on hold. Settle open transactions for a vendor. Create and process a case for a vendor. MODULE 11: RECONCILING ACCOUNTS PAYABLE This module is designed to teach accounting personnel to close and reconcile the account payable subledger to the ledger in Dynamics AX. Accounts Payable Reconciliation Process Reconcile accounts payable to the general ledger. Print vendor statements. MODULE 12: REPORTS AND INQUIRIES FOR ACCOUNTS PAYABLE This module is designed to accounts payable end user how to use key reports, inquiries, and workspaces in Dynamics AX. Accounts Payable Workspaces Accounts Payable Reports Accounts Payable Inquiries Print the vendor transactions report. Print an invoice report. Review invoice matching details. Proprietary and Confidential Page 12 of 14 2016
FINANCIAL MANAGEMENT FOR ACCOUNTS PAYABLE Agenda 9:00 AM 10:00 AM Day 1 Day 2 Introduction to Accounts Payable Core Setup for Accounts Payable Invoice Matching 11:00 AM Vendor Configuration Payment Journals 12:00 PM LUNCH LUNCH 1:00 PM 2:00 PM Invoice Journals Advanced Payment Functions Manage Vendor transactions 3:00 PM Purchase Order Process Reconciling Accounts Payable 4:00 PM Vendor Invoicing Reports and Inquiries for Accounts Payable 5:00 PM SESSION END SESSION END Proprietary and Confidential Page 13 of 14
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