General Flow Chart for Outsourcing Work in General Section Work Flow Responsibility Creation of Indent (PR) ME51N Respective Department / Section Creation of WO based on Indent General Section Verification of work (Service Entry Sheet) ML81N in SAP & verification of hardcopy submitted by Sybex & Write SAP No on them. Respective Department / Section (MIR7) Park Invoices General Section Checking Invoice Details (MIR7) Save as Completed Internal Audit Invoice Posting (MIRO) F&A Page 1 / 16
1.0 Purchase Requisition 1.1 Create Purchase Requisition for Service Procedure Steps 1.1.1 Access transaction by: Via Menus Via Transaction Code Logistics>Purchasing> Purchase Requisition>Create ME51N 1.1.2 On screen Create Purchase Requisition: Initial Screen : enter information as required in the table below Select Document type ZGJJ (General Section) and press enter for further processing. 1 ) Select Account Assignment as K 2) Select Item Category as D 3) Write down the short Description for exe. Manpower Hire Services 4) Enter the quantity Page 2 / 16
5) Delivery Date 6) Material Group as Manpower Hiring 7) Select Plant, Purchasing Group and Purchase Organization 8) Enter 1) Select Service No 2) Enter Quantity (Max days to complete the job) 3) Enter Price 4) Select GL Account 40130014 (Manpower Hiring Service) 5) Select the Cost Centre and enter continue button Page 3 / 16
6) In the User Field 1 and User Field 2, enter Estimated Requirements of days in a month 7) For Quantum of Work clicks on and enter Quantum of Work 8) Specify the detailed Specifications 9) Press check Button if the message on status bar shows No messages issued during check then click save button 10) Save the PR. It will generate the PR no. Write this 10 digit no on the PR form Page 4 / 16
2.0 Creation of Work Order for Services Procedural Steps 2.1. Access transaction by: Via Menus a) Logistics>Materials Management>Purchasing>Purchase Order> Create>Vendor/Supplying Plant Known Via Code Transaction ME21N 2.2 On screen Create Purchase Order, enter information in the fields as specified in the table below: Select proper Vendor Select Doc. Date Select ZGJJ Document type from Dropdown Select Validity Start and End Date Select Tax code from dropdown list Enter PR No Page 5 / 16
1) Select the document type ZGJJ 2) Select the appropriate Vendor 3) Enter the doc. Date 4) Enter the Validity Start and End Date 5) Enter the PR number in Purchase Requisition box 6) Enter the Tax code in the invoice Tab 7) In the User Field 1 and User Field 2, enter Estimated Requirements of days in a month 8) For Quantum of Work click on and enter Quantum of Work 9) Then Save Page 6 / 16
3.0 Service Entry Sheet (Verification of Work to be done by Department/Section) 3.1. Access transaction by: Procedural Steps Via Menus b) Logistics>Materials Management>Purchasing>Purchase Order -> Follow on Functions ->Service Entry Sheet -> Maintain Via Code Transaction ML81N 3.2 On screen Display Entry Sheet Screen, enter information in the fields as specified in the table below: Page 7 / 16
After Selecting Service Purchase Order Click Create Entry Sheet Button Create new Entry sheet. Enter Service Short Text and then Click Service Selection Button. Page 8 / 16
Enter Service Short Text then Click Service Select button. Select Service and Click Click Service Button Select the Service and Click on Services button. Page 9 / 16
Click Accept Button. Click on Accept Button. Save the Document. Page 10 / 16
Write this entry sheet no on the Agency bill 4.0. Invoice Verification T-Code : MIR7 Page 11 / 16
Create Invoice Initial Screen. Enter Invoice Date and Purchase Order No. Enter all Required Fields. Page 12 / 16
Invoice Date. Purchase Order Number. Page 13 / 16
Select Tax Code and Click on Calculate Tax Button. If left balance is 0 then Document is OK Copy Balance to Amount Field Page 14 / 16
Copy the balance and Paste it into Amount. If the left Balance goes 0 then Document is OK. Page 15 / 16
Click on Simulation Button and Click on save as parked document Click on save as parked document Page 16 / 16