WORK HIRE PROCESS OF DoSW Page 1 / 17
Flow Chart for Bhawan s Work Hire Services being managed by DOSW Work Flow Responsibility Creation of Indent (PR) ME51N Bhawan s Creation of WO based on Indent ME21N DOSW Verification of work (Service Entry Sheet) ML81N in SAP & verification of hardcopy submitted by Sybex & Write SAP No on them. Bhawan s (MIR7) Park Invoices DOSW Checking Invoice Details (MIR7) Save as Completed Internal Audit Invoice Posting (MIRO) & Vendor Payment Finance & Accounts Page 2 / 17
1.0 Purchase Requisition to be done by Bhawan s 1.1 Create Purchase Requisition for Service Procedure Steps 1.1.1 Access transaction by: Via Menus Via Transaction Code Logistics>Purchasing> Purchase Requisition>Create ME51N 1.1.2 On screen Create Purchase Requisition: Initial Screen : enter information as required in the table below Select Document type ZGJJ and press enter for further processing. 1 ) Select Account Assignment as K 2) Select Item Category as D 3) Write down the short Description for exe. Work Hire Services 4) Enter the quantity as 1 5) Delivery Date (From when you need manpower) Page 3 / 17
6) Material Group as Bhawans and Hostels Work Hire 7) Select Plant as Bhawan/Department, Purchasing Group as Bhawan/Department and Purchase Organization as 1001 8) Enter 1) Select Service No 2) Enter Quantity (Max days to complete the job) 3) Enter Price 4) Select GL Account 40110021 5) Select the DOSW Cost Centre and enter continue button Page 4 / 17
6) In the User Field 1 and User Field 2, enter Estimated Requirements of days in a month 7) For Quantum of Work clicks on and enter Quantum of Work 8) Specify the detailed Specifications 9) Press check Button if the message on status bar shows No messages issued during check then click save button 10) Save the PR. It will generate the PR no. Write this 10 digit no on the PR form Page 5 / 17
2.0 Creation of Work Order for Services (To be done by DOSW) Procedural Steps 2.1. Access transaction by: Via Menus a) Logistics>Materials Management>Purchasing>Purchase Order> Create>Vendor/Supplying Plant Known Via Code Transaction ME21N 2.2 On screen Create Purchase Order, enter information in the fields as specified in the table below: Select proper Vendor Select Doc. Date Select ZGJJ Document type from Dropdown Select Validity Start and End Date Enter PR No Select Tax code from dropdown list 1) Select the document type ZGJJ 2) Select the appropriate Vendor as 500821 3) Enter the doc. Date as Work Order Date 4) Enter the Validity Start and End Date (Duration of Work Order) 5) Enter the PR number in Purchase Requisition box 6) Enter the Tax code as SA (15% Service tax) in the invoice Tab Page 6 / 17
7) In the User Field 1 and User Field 2, enter Estimated Requirements of days in a month 8) For Quantum of Work click on and enter Quantum of Work 9) Then Save Page 7 / 17
3.0 Service Entry Sheet (Attendance Verification to be done by Bhawan s) 3.1. Access transaction by: Procedural Steps Via Menus b) Logistics>Materials Management>Purchasing>Purchase Order -> Follow on Functions ->Service Entry Sheet -> Maintain Via Code Transaction ML81N 3.2 On screen Display Entry Sheet Screen, enter information in the fields as specified in the table below: Page 8 / 17
After Selecting Service Purchase Order Click Create Entry Sheet Button Create new Entry sheet. Enter Service Short Text and then Click Service Selection Button. Page 9 / 17
Enter Service Short Text then Click Service Select button. Select Service and Click Click Service Button Select the Service and Click on Services button. Page 10 / 17
Click Accept Button. Click on Accept Button. Save the Document. Page 11 / 17
Write this entry sheet no on the Agency bill 4.0. Invoice Verification to be done by DOSW T-Code : MIR7 Page 12 / 17
Create Invoice Initial Screen. Enter Invoice Date and Purchase Order No. Enter all Required Fields. Page 13 / 17
Invoice Date. Purchase Order Number. SA Select Tax Code as SA (15% Service Tax) and Click on Calculate Tax Button. Page 14 / 17
If left balance is 0 then Document is OK Copy Balance to Amount Field Page 15 / 17
Copy the balance and Paste it into Amount. If the left Balance goes 0 then Document is OK. Page 16 / 17
Click on Simulation Button and Click on save as parked document. Click on save as parked document Write the parking document number on the bill and send it to Finance and Accounts for further processing. Page 17 / 17