Data Requirements Recipients are required to provide the following data for all Gas Tax funded projects: Project Title Project Description Project Category Project Start Date Estimated Project End Date Actual Project Completion Date (if applicable) Percentage of Project Complete Total UBCM Program Funding Approved (Gas Tax Fund expenditures) Estimated Total Project Costs Project Title This is the official title of the project. The title helps distinguish projects within a local government and across the province. It should consist of a concise but meaningful reference to a distinct project scope. A good project title should provide at-a-glance confirmation of project eligibility per program categories and objectives. For example: Meaningful Project Titles Renovation and expansion of the Springfield municipal arena Restoration and construction of regional bus shelters Repaving of Evergreen Terrace from 1 st Ave to 2 nd St. Replacement of Shelbyville drinking water main New construction of pedestrian footbridge over Evergreen Terrace. Townsville watershed study Shelbyville water pump station upgrades Boiler and Lighting Upgrades at Springfield Youth Centre Too vague Arena renovation Bus shelters Paving Program Pipe replacement Bridge Watershed study Pump station Energy Efficiency Upgrades to Hall Investment Category Investment category refers to the general type of asset being funded as per the Eligible Project Categories Schedule of the funding agreement. The project category should align with the project title and description. You can only select one investment category per project. Choose the category that most significantly represents the overall project. For example, a complete street project with 60% roadwork investment and 40% water investment should be considered as a road investment category. New to 2017 Reporting: If the project falls into the Community Energy Systems Category but the upgrade is occurring on an asset listed as an Investment Category, such as a community or recreation centre, the category should be Recreation Infrastructure not Community Energy Systems. Project Description This field is to include a brief (but descriptive) outline of the project scope. This must include the location or coordinates of the project, the type of investment (new construction, upgrade, rehabilitation etc.), and the project output. The project description should include quantitative values wherever possible. Please see the table starting on page 2 for examples of quantitative metrics and results for each investment category. The checklist can be used to ensure your project description contains all necessary elements. To ensure the approval of your Annual Expenditure Report it is critical that the required details provided above are met. Failure to provide an adequate project description may result in the holdback of the Community Works Fund payment. 1
Project Description Checklist 1. Location of project 2. Type of investment 3. Project output **(see table below)** 4. Project benefits/results Total UBCM Program Funding Approved This field corresponds to the portion of federal GTF dollars that were expended within the reporting year. Estimated Total Project Costs This field refers to the total estimated amount expended on the project by all funding partners and sources, including eligible and ineligible costs. ** Please include all required information that applies to your project. If a project is outside the scope listed below please contact Gas Tax Program Services at 250.356.5134 ** Investment Category Local Roads, Bridges, and Active Transportation Project Description Elements Table 4km of single lane road re-paving and 2km of sidewalk upgrades completed on the east side of Head St. between Wollack St. and Robson Rd. Length of curb and gutter (km) Intersections and traffic signals (#) Estimated volume of vehicles, cyclists or pedestrians per day (#) Decrease in travel distance or time Increase/decrease in vehicle capacity or active transportation Drinking water/wastewater transmission mains (km) Streetlights (#) Drainage/manhole separations (#) Location of road, street names and coordinates Estimated remaining service life of asset (years) Type of investment (new construction, re-paving, expansion) Kilometres of road/bike lane paving (km) Sidewalk construction and road widening. Community Energy Systems Energy efficiency upgrades at City Hall include replacing furnace, air conditioning unit, and hot water heater with new high efficiency units. Energy efficiency upgrade. Buildings connected to energy system (#) Residents served by clean energy (#) Electric vehicle charging stations (#) Decrease in GHG emissions due to energy system (tco2/year) Decrease in fuel consumption (litres/year) Operational savings due to energy system ($) 2
Buildings meeting Green standards (# and m 2 ) Wastewater Installation of 425m of sanitary sewer main to upgrade the existing sewer system. Pipe located on Main St between 1 st Ave and 2 nd Ave. Sewer upgrades. Drinking Water Type of investment (new construction, replacement, expansion) Length of transmission main (m) Drainage/manhole separations (#) Storage Capacity (m 3 ) Treatment Capacity (m 3 ) Facilities and equipment Properties serviced by wastewater infrastructure Current and future capacity (# of homes or residents connected) Reduction of any non-compliance incidents Drinking water infrastructure (km) Road works (km) Development of Smithtown water supply wells, including: - Twinned groundwater production wells, - Construction of a new pump house with associated mechanical and electrical controls - A chlorination system, and - Conversion of previous boreholes to monitoring wells; - Construction of a 1900m 3 reservoir at Mountain Road; and - Installation of about 500m of 350mm diameter water main on Smith Rd. Pump and system improvements. Length of transmission main (m) Storage Capacity (m 3 ) Treatment Capacity including wells (m 3 /day) Facilities and equipment Water Meters installed (#) Properties serviced by drinking water infrastructure (#) Current and future connections (# of homes or residents) Reduction of any non-compliance incidents (#) Wastewater infrastructure and road works (km) 3
Solid Waste Design and construction of a Landfill Gas Improve the handling management system at the City-owned Sanitary capacities of recycling Landfill including: facilities. - Installation of a 12Ha collection field; - Installation of approximately 6,000m of collection piping - Monitoring instrumentation. Rolling stock (#) Type of facilities/equipment (compost, recycling, weigh scales, bins) Residential collection/diversion bins (as identified in local government solid waste management plan) Residents served by facilities/equipment (#) Landfill closure and gas management (m 2 of area, metres of trenching, # of flares) Wastewater management (m 3 ) Waste diverted from landfill (tonnes) Methane capture (tonnes) GHG emission reduction Reduction of non-compliance incidents Sport Replace the 1,590 m 2 of existing grass field with an artificial turf at the Bridgeport Sports Complex. Sports field upgrade. Recreation Type of investment (new construction, expansion or upgrade) Type of infrastructure (ice rink, arena, gymnasium, sports field, other) Capacity of facility (spectator seating/public spaces) Size of facility (m 2 ) Economic benefit of asset to community (# of jobs, visitors or revenue/year) Annual number of users before/after project Reduction of operating costs ($) Increased energy efficiency (reduction in kwh or GJ of fuel) Supply and install new LED lighting fixtures at Mint Replace lights at arena. Valley Rec Center. The new LED fixtures will replace 29 obsolete fixtures while providing significantly higher lighting levels, over all viewing clarity and reduce power consumption. Type of investment (new construction or renovation) Type of facility (community centre, public park, ice rink, arena, gymnasium, sports field, fitness trail, bike path, other) Economic benefit of asset to community (# of jobs, visitors or revenue/year) Annual number of users before and after project Annual energy use/costs before and after project ($/kwh/gj) Increased energy efficiency (reduction in kwh or GJ of fuel) 4
Cultural To construct a wheelchair accessible walkway at the Port Walker Community Theatre. Wheelchair accessible walkway. Type of investment (new construction or renovation) Type of infrastructure (museum, hall, theatre, heritage building, other) Economic benefit of asset to community (# of jobs or revenue/year) Annual number of users before/after project (#) Annual energy use/costs before and after project ($/kwh/gj) Increased energy efficiency (reduction in kwh, GJ of fuel, or litres of fuel/year) Tourism Replacement of 2,800m 2 floatplane dock on the north side of Jefferson s Wharf. Dock replacement. Type of investment (new construction or renovation) Type of infrastructure (community hall, convention centre, visitor centre, other) Footprint of asset (m 2 ) Economic benefit of asset to community (# of jobs or revenue/year) Annual number of users before/after project Reduction of operating costs ($) Increased energy efficiency (reduction in kwh or GJ of fuel) Disaster Mitigation Project involves a 40m extension of a concrete and earth dike, which prevents flooding of residential and commercial properties in the Bloomfield neighbourhood area. Type of investment (new construction, refurbishment) Berms and dikes (# and metres) Seismic upgrades (# and m 2 ) Estimated value of protected asset ($) Properties protected by investment (#) Land area protected by investment (m 2 ) Other benefits Dike extension. 5
Public Transit Bus stop infrastructure including 14 concrete pads Bus stop infrastructure. with shelters, benches and lights, and 7 full pull-outs for buses at key connection points along the major regional transit corridor between Graham St and Sage Ave. Type of investment (new construction, new purchase, refurbishment) Type of facility (fuelling station, repair bay) Rolling stock investment (buses, rail cars, or ferries) Technology and equipment (#) Current capacity of transit system Increase in transit system capacity/ridership Jobs created as a result of investment Decrease/increase in fuel consumption Decrease/increase GHG or CAC emissions Broadband Connectivity Installation of 1km of fibre optic infrastructure Fibre optic installation. between City Hall and the Fire Hall building to provide internet access to businesses and residents at these buildings. Type of investment (new construction, expansion of service, upgrade) Description of infrastructure output Cable/Fibre Optic (m), Towers/Repeaters (#), and other tech/equipment (#) Homes/areas with improved or new internet service (# and km 2 ) Businesses with improved or new internet service (# and km 2 ) Economic impact of improved broadband Jobs created as a result of investment Regional and Local Airports To expand the Milltown Regional Airport runway and taxi area from 2000m 2 to 5000m 2. Runway expansion. Brownfield Redevelopment Location of project (airport code and coordinates) Type of investment (new construction, expansion, upgrade) Description of infrastructure output Runway/apron expansion or paving (#), technology/equipment, and facilities/buildings Increase in take-offs/landings (#/day) Jobs created as a result of investment (#) Increase in passenger capacity (#) New business investment as a result of project ($) The project will redevelop the 1Ha brownfield site located immediately west of the downtown core, adjacent to the old railway station. The site will become a universally accessible public park and Train depot remediation. 6
environmental education center. Area Remediated (m 2 ) Public Park Development (m 2 ) Affordable housing units constructed (#) Increase in number of residents benefiting from affordable housing (#) Increase in housing units built to energy efficient standard (#) Increase in public access to public parks (#) Short-Sea Shipping Build 60m of additional floats at Oyster Island Dock Float anchor system. Facility, including float-anchoring system. Refurbish two additional 40m floats. Location of project (coordinates and name of port) Type of investment (new construction, renovation, expansion) Type of infrastructure Loading unloading equipment (#), Facilities (# and m 2 ), technology and equipment (#) Goods handled by port (tonnes) Jobs provided by port (#) Jobs created by investment Passengers transported (#) Increase in port efficiency Short-line Rail Upgrade 6 level crossings with new signal arms, lights, bells and whistles along the C & B Rail Corridor. Each crossing will meet the new national standards for safety compliance. Rail crossing upgrade. Location of project (coordinates and name of depot) Type of investment (new construction, renovation, expansion) Type of infrastructure Railway/Tracks (km), Facilities (# and m 2 ), technology and equipment (#) Goods handled (tonnes) Jobs created by investment (#) Passengers transported (#) Increase in railway efficiency Decrease in trucking GHG emissions 7