CONTRACTOR WHS HAZARD STANDARD TRAFFIC MANAGEMENT EXTERNAL USE ONLY

CONTRACTOR WHS HAZARD STANDARD TRAFFIC MANAGEMENT EXTERNAL USE ONLY

Principles in the Optus Contractor WHS management process CONTRACTOR MANAGEMENT STAGES PRINCIPLES THIS STANDARD REQUISITION Requisition WHS hazard areas are a key consideration in the selection of the appropriate procurement channel. PROCUREMENT CHANNEL SELECTION SPECIFICATION EVALUATION APPROVAL AND RELEASE Specification Hazard areas and Optus expectations in relation to these are communicated to potential providers in relevant project / task requirements (e.g. tenders, statement of works, purchase orders). Appropriate WHS specifications are included in the tender / statement of work conditions / purchase order (if required) and are reflective of Optus role (e.g. principal contractor). Evaluation The contractor submission suggests they are competent to manage the task and WHS risks of their workplace. ENGAGEMENT Engagement All parties have a consistent understanding of their mutual accountabilities as they relate to WHS risk management. Appropriate WHS specifications and obligations are included in the relevant contracts negotiated and signed by Optus. MONITORING Monitoring Relevant WHS controls are implemented and monitored at the workplace to manage the specific conditions and WHS risks of that workplace. SATISFACTORY PERFORMANCE? HANDOVER CLOSE AND REVIEW Handover Customers (internal and external) are made aware of potential risk areas and legislative expectations at handover. Close and review Contractor WHS performance is assessed and considered when using the contractor in future. Project feedback is captured and used to enhance the contractor WHS management process.

IMPORTANT NOTE THIS CONTRACTOR WORKPLACE HEALTH SAFETY (WHS) STANDARD HAS BEEN DEVELOPED TO ASSIST OPTUS CONTRACTORS IN THE EXECUTION OF OPTUS CONTRACTED WORKS. THE STANDARD MUST BE ENACTED IN CONJUNCTION WITH OTHER APPLICABLE OPTUS CONTRACT CONDITIONS REGARDING WHS AND THE GOVERNING LEGAL REQUIREMENTS. WHILE THIS STANDARD HAS BEEN DEVELOPED IN CONSIDERATION OF THE LEGAL REQUIREMENTS IT IS NOTED THAT WHERE ANY LEGAL REQUIREMENT EXCEEDS THIS STANDARD THE LEGAL REQUIREMENT SHALL TAKE PRECEDENCE. Purpose and scope This Contractor WHS Standard (Standard) Traffic Management aims to ensure WHS requirements are met by Optus Contractors when undertaking traffic management. In addition, this Standard supports the Commonwealth WHS Act 2011 (Act) where a duty is imposed (under the Act) on a person to ensure health and safety, it requires the person to eliminate so far as is reasonably practicable, and if it is not reasonably practicable to eliminate risks to health and safety, to minimise those risks so far as is reasonably practicable to workers.. Traffic management is usually required for work generally defined as work in or adjacent to a road, railway or other traffic corridor that is in use by traffic other than pedestrians and the movement of a mobile powered plant and is further supported by the National Guidance material Workplace Traffic Management. The Guide applies where there is a risk of traffic colliding with people in the workplace. However the guide does not apply to work which is carried out on or near a public road, for example constructing or repairing a road or working on a footpath or nature strip adjacent to a road. Where work involves a public road contact should be made with the local road authority for the relevant traffic management requirements and guidelines. This Standard applies to entities contracted by Optus where traffic management is a part of their scope of works. Roles and responsibilities Optus Contractors, so far as is reasonably practicable, are generally responsible for: Complying with all contractual obligations for ensuring workplace health and safety. Reviewing Optus risk management processes such as Risk Register(s) and this Standard and factor this information into their safe systems of work. Establishing accountability and authorities for the safe management of traffic management. Conducting a risk assessment and documenting the outcomes in a Safe Work Method Statement (SWMS), and a Plant Risk Assessment or similar, for traffic management and in accordance with applicable legislative requirements. Providing communication and consultation to workers and their representatives, as related to traffic management. Ensuring relevant persons have the required certification, licencing, training and competencies. Conducting inspections of their works to ensure compliance with safe systems of work and making such reviews available to Optus where and as requested. Keeping and maintaining a SWMS after the completion of work or where a notifiable incident occurs, a copy of the SWMS for a period of 2 years.

Investigating and reporting events such as incidents, accidents, dangerous occurrences and serious illness, within the required contractual period to Optus and where required, to the applicable Regulator. In addition to the above, Optus Contractors, so far as is reasonably practicable, are specifically responsible for: Ensuring appropriate traffic plans, such as a Traffic Management Plan (TMP), Vehicle Movement Plan (VMP) and/or Traffic Management Drawings (TMD) are developed, approved, communicated, implemented, reviewed and records kept. The provision of safe access / egress to the work areas including access / egress around mobile plant / vehicles. Ensuring all plant, equipment and hardware used in road works is safe when used correctly. Ensuring all traffic management plant, equipment and hardware (devices) is installed, inspected and maintained to manufacturers and legal requirements. Ensuring personal protective equipment is selected, suitable, used and maintained. Developing emergency preparedness and response provisions for traffic management that may include traffic, plant and vehicle movement plans and procedures, communications and response hardware. Work planning Work planning includes, but is not limited to: Identifying a risk management process in order to manage the hazards and risks associated with traffic management. Ensuring the risk management process is carried out by a competent person(s). Identifying the required licences, certification, training and/or competencies for persons undertaking traffic management. Identifying all Commonwealth, State, Territory and local statutory requirements for traffic management. Planning for the development of a Traffic Management Plan (TMP), Vehicle Movement Plan (VMP) and / or Traffic Management Drawings (TMD). Planning for works in consideration of the road works type (e.g. short-term and mobile road works not involving full or part closure of the road; road works involving relatively simple part roadway closures; and road works involving complex traffic arrangements or staged road work or both). Procuring Traffic Control Organisations that hold the required State, Territory and local statutory requirements, registration and certification. Engaging licenced and/or competent person to develop the TMP, VMP and / or TCD. Ensuring the validation of, and/or conducting inspection, testing and auditing of, TMP, VMP and / or TMD, High Risk SWMS, plant, equipment and hardware such as signage. Securing and/or developing permits/licences for work on roads including long and/or short term occupancy/possession and/or closure, where and as required. Procuring and/or organising appropriate plant, associated equipment and hardware as appropriate. Planning for all potential emergency preparedness and response procedures appropriate for the particular circumstance.

Document control Uncontrolled when Printed. Control Source: Optus Document System: Document CWHSS_H_St02_ OM37924_V2F 25 June 2014. Authorised / Owner: Optus WHS Team. Implement work planning In order to establish a safe workplace, the implementation of the above Work Planning, may include, but not be limited to the following: No SAMPLE - WORK PLANNING CHECKLIST YES NO NA 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Develop, approve, communicate, adjust and review the risk assessments (SWMS and Plant), TMP, VMP and/or TMD prior to, during operation and when decommissioning. Authorise and issue the required traffic work / possession permits and / or licences. Check workers certification, training, (including emergency management) and competencies before they manage traffic and/or commence work. Provide for a suitable and safe means of access to the workplace, in consideration of approach methods, positioning of controllers, speed limits, line of sight, turning areas, vehicle crossovers, loading and unloading areas, parking, emergency vehicles lanes and delineation of plant to people. Verify that all plant and equipment (plant pre-start) meets all necessary safety standards including, but not limited to, safety devices, fit for purpose and in consideration of the associated Plant Risk Assessment. Inspect and/or arrange for inspection, in accordance with their inspection and testing frequencies, legal and manufacturer s requirements, all plant and equipment. Ensure traffic management devices (such as road signs, barriers, radios, flashing arrow/message boards, cones, delineators, flashing lights, night wands, etc.) are installed, verified, inspected and/or audited and in accordance applicable standards for traffic management. Ensure the risk assessments (SWMS and Plant) TMP, VMP and / or TCD are verified / audited at specified intervals and records kept. Provide protective equipment (e.g. eye protection, helmets, non-slip safety boots, sun cream and high visibility reflective clothing / bands, etc.) to persons conducting traffic control while ensuring its use and maintenance. Ensure emergency preparedness and response provisions such as plans, procedures and hardware, (e.g. fire extinguishers, defibrillators, first aid kits, radios, etc.) are in place prior to the commencement of works involving traffic management and they are scheduled for testing at regular intervals.