Central Electricity Supply Utility of Odisha TENDER SPECIFICATION NO: HRD-03/2011-12 Scope Of Work: Printing & supply of Money Receipt Books Due date of Opening of the Sale & submission of the Tender: 14.11.2012 up to 1PM Due date of Opening of the Opening of the Tender: 15.11.2012 at 3PM on wards General Manager ( HR) HR Cell, CESU, DCO Towers ( II nd Floor ) Bhubaneswar - 751 022 1
CENTRAL ELECTRICITY SUPPLY UTILITY OF ODISHA IDCO TOWERS ( II nd Floor), Janapath,Bhubaneswar-751 022 Phone : 2545681, 2542895, 2541727, Fax : 0674-2543125 Web Site : www. cescoorissa. com. SHORT TENDER NOTICE Tender Notice No. CESU. H.Qrs. / STORE / 122 / Vol 5 // 33852 Dt 30.10.2012 The undersigned invites Sealed tenders in duplicate (Two separate envelops- Commercial Bid & Price Bid separately) duly Super scribing the Tender No.& Due Date of opening from the reputed Printing Agency having experience in printing & supply of Money Receipt Books as per the specification of the tender and supplied to any Distribution Utility/State Govt. Under Taking / Central Govt. Undertaking for Printing & supply of Money Receipt Books of CESU. Material Unit Total Books ( Nos ) E.M.D. (` ) Date & Time of Sale & Submission of Tender & Opening of Tender Printing & Supply of Money Receipt Books of CESU as per the specification mentioned in the Tender Each Book 60,000 ( 5,000 Nos. of Books per Month) 25,000.00 1. Sale & Submission of Tender: 14.11.2012 up to 1PM 2. Opening of Tender : 15.11.2012 at 3PM onwards. Note: Bidders may follow the tender specification /verify the sample copy of Money Receipt Books available at CESU, Head Office to access about the quality & requirement of Money Receipt Books. For details of Short Tender, please visit our website : - www.cescoorissa.com -Sd/- General Manager ( HR ) 2
CENTRAL ELECTRICITY SUPPLY UTILITY OF ODISHA IDCO TOWERS ( II nd Floor), Janapath,Bhubaneswar-751 022 Phone : 2545681, 2542895, 2541727, Fax : 0674-2543125 Web Site : www. cescoorissa. com. SHORT TENDER NOTICE DETAILS OF ENCLOSURE FOR WEBSITE : - www.cescoorissa.com Tender Notice No. CESU. H.Qrs. / STORE / 122 / Vol 5 // 33852 Dt 30.10.2012 The undersigned invites Sealed tenders in duplicate (Two separate envelops) duly Super scribing the Tender No.& Due Date of opening from the reputed Printing Press firms having valid CST/VAT registration Certificate for Printing & supply of Money Receipt Books of CESU. Material Unit Total Books ( Nos ) E.M.D. (` ) Date & Time of Submission of Tender & Opening of Tender Printing & Supply of Money Receipt Books of CESU as per the specification mentioned in the Tender Each Book 60,000 Nos. ( 5,000 Nos. of Books per Month) 25,000.00 1. Submission of Tender: 14.11.2012 up to 1PM 2. Opening of Tender : 15.11.2012 at 3PM onwards. 1. SPECIFICATIONS: - This specification provides for design, printing, inspection before dispatch, supply & delivery of Money Receipt Books at CESU, H.Qrs Stores, Bhubaneswar. 1. The size of book shall be of 1 / 4 Demy ( After finishing 21 cm x 25 cm ) 2. The cover paper of 135 GSM ( 26.2 Kg ) quality Demy, green colour shall be used as cover of the book. 3. Each sheet shall contain 4 ( Four ) receipt forms ( Size 21 cm x 6.25 cm ) 4. The first sheet shall white paper ( 60 GSM i.e. 7.6 Kg ) ( Maplitho ) & printing in bi colour ( Black & Yellow ). 5. The second ( duplicate ) sheet ( 47 GSM i.e 6 Kg) in light pink colour & third ( triplicate ) sheet ( 47 GSM i.e 6 Kg) in light yellow colour paper. 6. Each book shall contain 50 sheets in triplicate ( 50 x 3 = 150 sheets ) ( 50 x 4 = 200 Receipts ) 7. The first & second sheet shall be perforated in between each receipt. 8. The receipt number shall be machine numbered serially. 9. The Book number shall be in series ( Alphabetical ) ( One alphabet for 5,000 Books ). 10. The word ORIGINAL, DUPLICATE, TRIPLICATE shall be printed on top of the original, duplicate & triplicate sheet in capital letter respectively. 11. Each book shall contain 200 nos of receipts, which are to be maintained serially. 12. The serial no. of the book shall bear the receipt number in sequence. 13. The numbering of Book ( Alphabet ) & Receipt is to be machine numbered only. 3
14. The book shall be securely thread stitched with cover. 15. The top cover of the book shall be printed with logo of CESU on top, then Central Electricity Utility of Orissa with address etc, then MONEY RECIPT BOOK & below it Number of Pages : 150. Lastly on bottom left side Book No. & right side Money Receipt No. 16. CESU shall be printed in capital letters on the top of each receipt ( Original, Duplicate & Triplicate sheet ). 17. The following lines are to be printed on the bottom of each copy of money receipt : - For any complain, please attend Grievance Cell every day from 10 A.M. to 12 Noon on working days at CESU, H.Qrs Office, IDCO Towers ( 9 th Floor ),Bhubaneswar 751022, Telephone No. 0674 2545682, Fax No. 0674 2543125 18. The printing should be very neat, clean & mistake free. 19. The sample copy for each sheet is to be submitted for acceptance & approval. 20. A specimen copy of Money Receipt Book may please be seen in our Stores of this office for printing purpose only. 21. The Books shall be supplied in bundles containing 50 nos. each and 5000 nos. of Books. Note: Bidders may follow the sample copy of Money Receipt Books available at CESU, Head Office to access about the quality & requirement of Money Receipt Books. 2.0 QUALIFICATION OF BIDDERS: 2.1 Criteria for qualification: 2.1.1. Techno-Commercial: The bidding entity should be a reputed Printing Agency having experience in printing & supply of Money Receipt Books as per the specification of the tender. The bidder should have valid certificates like Factory Registration Certificate / CST/VAT & PAN registration. The bidder should have already supplied the Money Receipt Books to any of the distribution Utility / /State Govt. Under Taking / Central Govt. Undertaking not less than the tender quantity during last three financial years. The bid shall be accompanied by user s certificate from any Distribution Utility/State Govt. Under Taking / Central Govt. Undertaking in support of satisfactory performance of their above materials supplied earlier. The bidding entity must submit one sample Money Receipt books strictly as per the technical specification specified in the bid, earlier supplied to any Distribution Utility/State Govt. Under Taking / Central Govt. Undertaking. Bidders shall offer the Money Receipt Books for the full tendered quantity. 3.0 Financial: The minimum Average Annual Turnover of the intending bidder should not be less than `. 25 Lakhs ( Rupees Twenty five Lakhs) only during best 3 financial years out of last 5 financial years. 4.0 Documentation: 4.1. a) Bidder shall furnish certified copies of the Purchase Orders executed during last three years. b) Bidders shall furnish the user s certificate from any Distribution Utility/ reputed 4
Organization in support of satisfactory performance of their above materials supplied earlier. c) Certified Copies of Factory Registration Certificate / CST/VAT & PAN registration. d) One Sample Money receipt Books as mentioned in Clause-2.1.1. e) Bidders shall submit audited financial reports for the best three financial years out of last five financial years. 3. TERMS & CONDITIONS: 1. Validity of the Offer: The offer is to be valid for 180 days from the date of opening of Bid. 2. Earnest Money: The offer should be accompanied with EMD, only in shape of D.D. in favour of CESU payable at Bhubaneswar, failing which the offer shall not be considered. No previous deposit with us shall be adjusted for EMD. The EMD shall be forfeited, if the order is not accepted/executed. 3. Delivery Period: The M.R. Books are to be delivered immediately after 30 days from the date of issue of the P.O. in a phased manner of 5,000 books (minimum) per month & completed within one year from the date of approval of the sample Money receipts. The purchaser however reserves the right to re schedule the delivery and change the destination if required and distribute the quantity among the tenderers. 4. Consignee: Store In charge, Stores at CESU, HQrs., IDCO Towers, Bhubaneswar. 5. Paying Officer: DDO, CESU, Head Quarter, IDCO Towers, Bhubaneswar shall be the paying officer. 6. Approval of Sample & Dispatch Instruction: The successful Bidders shall furnish one Sample Money Receipt Books for approval before printing & supply of the Money Receipt Books for the first consignment. On approval of the sample Money Receipt Books, CESU shall issue of dispatch clearance for printing & supply of the Money Receipt Books for the total order quantity. The Money Receipt Books shall be securely packed and to be dispatched to our Stores at CESU, HQrs. 7. Inspection: The supplied Money Receipts Books shall be inspected by the Authorized representative of the purchaser with the approved sample for acceptance. The Money Receipts Books not found suitable during inspection shall be rejected. 8. Liquidated Damage: Any delay // deviation in supply of Money Receipt Books as per the delivery schedule shall attract penalty of 0.5 % per week subject to maximum of 5% of such portion of the supply, which remains un-delivered. 9. Confidentiality: The firm shall maintain utmost confidentiality and take adequate safety measures for the Printing & supply of Money Receipts Books. The firm shall furnish an undertaking to CESU in a non judicial stamp paper pertaining to confidentially & safety of Money Receipts Books along with the acceptance of the Purchase Order. 10. Offer Price: The offer // price should be Firm through out the contract period, contain all the details including the Unit Price for Ex - factory, Packing & Forwarding, Excise Duty, CST/VAT, Freight & Insurance & Entry Tax. Lastly the unit Landing cost at our Stores at CESU, HQrs, IDCO Towers, Bhubaneswar. The Price Bid offer shall be submitted as per the format prescribed in Annexure-II in a separate sealed envelope, else the offer shall not be considered. Alternate offer price for different specification shall not be considered for evaluation. 5
11. Payment: 90 % payment shall be made within 30 days after receipt of Money Receipt Books for each month in good condition as per specifications mentioned above and verification subject to acceptance by the inspecting Officer, Certification by the Store in Charge. Balance 10% payment shall be released after 6months from the date of last supply or 6months from the date of use w.e.e, subject to satisfactory performance of the Money Receipt supplied. TDS as applicable shall be deducted from the invoice while releasing the above payment. The firm shall furnish the following documents at Office of the Consignee for processing the payment; 1. Invoice in triplicate. 2. Delivery Challan duly signed by the Consignee for receipt of materials. 3. Any other documents as desired by the paying Officer. 12. Evaluation of Bids: The evaluation of the Bids shall be a stage-wise procedure. The following stages are identified for evaluation purposes: In the first stage, the Bids would be subjected to a responsiveness check of the Techno-Commercial & Financial Proposals of the Bidders as detailed in the qualifying criteria. In the second stage, the sample Money Receipt books of the qualified bidders the bidders, shall be approved by the Tender Committee. Subsequently, the Financial Proposals for the approved sample of the technocommercially responsive bidders shall be considered for price evaluation. CESU will make his own assessment of the cost of any deviation for the purpose of ensuring fair comparison of Bids. CESU reserves the right to accept or reject any of the proposal without assigning any reason thereof, if the situation so warrants. 14. Notification of Award: In normal circumstances the Purchaser will generally award the Contract to the successful Bidder whose price Bid of the approved model has been determined to be the lowest evaluated responsive Bid, provided further that the Bidder has been determined to be qualified to perform the Contract satisfactory. If the lowest evaluated price (L1) of more than one responsive bidder(s) is same, then in such event, CESU reserves all rights to award works to any one of the responsive lowest bidder. The successful Bidder shall be required to furnish a letter of acceptance within 07 days of issue of the Notification of Award by CESU. 15. Insurance: The Bidder shall do the insurance of all the M.R. Books covered under this specification with their own insurance underwriters at their own risk. Any claim due to loss or breakage during transit shall be settled by the Bidder with it s insurance underwriters. The Bidder shall undertake free replacement of the M.R. Books damaged or lost during transit, which will be intimated by the consignee within 30 days of receipt of the M.R. Books at purchaser s stores. 6
16. DISPUTE RESOLUTION AND COURT OF LAW: (a) Any Disputes arising out of this contract shall be referred to the CEO of CESU, who shall decide the case as sole Arbitrator. (b) For the purpose of dispute resolution, this agreement shall be governed by the provision of Arbitration and Conciliation Act,1996. (c) All disputes shall be subjected to exclusive jurisdiction of the Courts at Bhubaneswar and the writ jurisdiction of Hon ble High Court of Odisha at Cuttack.. 17. Other Terms & Conditions: i) The Bidders are to submit DECLARATION FORM ( as per enclosed format ) duly signed along with the offer. ii) No Telegraphic or Fax tender will be accepted. iii) The Authority reserves the right to accept any bid OR reject any OR all bids OR cancel // withdraw invitation of bid OR to increase OR decrease the quantity // distribute the quantities among tenderers for placement of P.O. without assigning any reason to such decision. Such decision by the purchaser shall bear no liability. General Manager (HR) 7
Annexure-I CENTRAL ELECTRICITY SUPPLY UTILITY OF ODISHA IDCO TOWERS ( II nd Floor), Janapath,Bhubaneswar -751 022 Phone : 2545681, 2542895, 2541727, Fax : 0674-2543125 Web Site : www. cescoorissa. com. DECLARATION FORM To The General Manager ( HR) HR Cell, CESU IDCO Towers ( II nd Floor ), Bhubaneswar - 751 022 Sir, Having examined the above specifications together with the Tender terms and conditions referred to therein 1 I // We the undersigned do hereby offer to supply the materials covered there on in complete shape in all respects as per the rules entered in the attached contract schedule of prices in the tender. 2 I // We do hereby under take to agree all the terms & conditions of this specification specified in the tender. 3 I // We do hereby guarantee the technical particulars given in the tender supported with necessary reports from concerned authorities. 4- I// We do hereby agree to furnish an undertaking in a non-judicial stamp paper pertaining to confidentiality & safety of the Money Receipt Books along with the acceptance of the P.O. Signed this.day of 2012 Yours faithfully (Signature of Tenderer with Seal of Printing Agency) (This form should be duly filled up by the Tenderer & submitted along with the original copy of the Tender for the item quoted ) 8
Price Bid Format Annexure-II 1. Name of the Bidder: 2. Item: 3. Tender Notice No:: Price bid for Money Receipt Books Offered Quantity ( In nos.) Unit Ex- Works Price Unit Packing & Forwarding Charges Unit Excise Duty with education cess Unit Sales Tax/ VAT Unit freight & insurance and other local costs incidental to delivery Unit Entry Tax, if any Total Unit Price inclusive Of all taxes & duties Total Landing Price inclusive of taxes & duties 1 2 3 4 5 6 7 8 = (2+3+4+5+6+ 7) 9 = 1 x 8 ( Rupees..) only Note: 1. In case of discrepancy between unit price and total price, the unit price shall prevail over the total price. 2. Any column left blank / nil shall treated as included in the Unit Landing Price. 3. Bidder can only quote the single price of the Money Receipt Books as per the Specification; else the bid shall be rejected outright. 4. Bidder must quote for the full order quantity. 5. Bidders shall mention the rates of Taxes & duties in the price schedule. The above is to be duly filled up, signed and submitted in sealed condition in a separate envelop superscribed as Part-II Bid Price Bid 9