Page1of11 TENDER DOCUMENT (Tender No: FDDI CN/Tender/Renovation/2015 16/02) FOR RENOVATION OF LIBRARY ROOF TOP (In 2 Bid Systems) As per SPECIFICATIONS ATTACHED FOOTWEAR DESIGN & DEVELOPMENT INSTITUTE (Ministry of Commerce & Industry, Government of India) Plot No: E1, 7 th Main Road, SIPCOT Industrial Park, Irungattukottai, Sriperumbudur (Taluk), Kancheepuram (Dist), Tamilnadu 602117. Telephone: +91 44 49049686 WEBSITE: www.fddiindia.com
FOOTWEAR DESIGN & DEVELOPMENT INSTITUTE (Ministry of Commerce & Industry, Govt. Of India) Plot No: E1, 7 th Main Road, SIPCOT, Irungattukottai, Sripurmbudur (T.K), Kancheepuram (Dist), Tamilnadu 602117. Page2of11 Tender No: FDDI CN/Tender/Renovation/2015 16/02 Date: 17/10/2016 Sub: Renovation work includes supply and fixing of cooling tiles (or) applying Slit Concrete, Maintenance & Water proofing work on Roof top in Library. Footwear Design & Development Institute, Chennai invites sealed quotations in two Bid systems from reputed contractors for Supply and fixing of cooling tiles (or) applying Slit Concrete, Maintenance & Water proofing work on Roof top in Library at Chennai campus as per Terms and Conditions mentioned in the Tender Document. EOI Enq.No.: Last date of submission of tender Date/ Venue of opening of technical bid Date of opening of Financial bid Tender Document Fee Validity of Tender FDDI CN/Tender/Renovation/2015 16/02 Date: 17/10/2016 24/10/2016 till 14:00 hrs 24/10/2016; at 16:00 hrs / Conference Hall, Admin Building, FDDI, Chennai Campus. The date & time for the opening of commercial bid to be intimated to the Qualified bidders. A complete set of tender documents may be purchased by any interested eligible bidder upon payment of non refundable fee of Rs.500.00 (Rupees Five Hundred) inclusive of all taxes by demand draft in favors of FOOTWEAR DESIGN &DEVELOPMENT INSTITUTE payable in Chennai (or) in cash in Indian Rupees. 30 days from the date of bid opening. S.No. Particulars Annexure 1. Certificate ANNEX I 2 Technical Bid Format ANNEX II 3 Format for Price Bid ANNEX III 4 Scope of the Contract ANNEX IV 5 Agreement ANNEX V
Page3of11 Method of Submission of Quotations in Two Bid System FIRST ENVELOPE: Technical Bid contents are follows: (a) Subscribe on FIRST ENVELOPE Technical Bid for Tender No: FDDI CN/Tender/Renovation/2015 16/02 date 17/10/2016 and write your Company Name & Address at the bottom of envelope for identification. (b) EMD by Demand Draft/Bank Guarantee of Rs. 5000/ (EMD paid by way of Cheque will not acceptable). Please enclose the DD/Bank Guarantee in original favoring Footwear Design & Development Institute payable at Chennai. This Amount will be returned to unsuccessful bidders within 15 days from the date of finalization of the tender. The amount of successful bidder will be returned after15 days from the completion of contract. (c) The Bidder s Status form Annexure II is enclosed with this Enquiry. The form to be filled in indicating your Company profile and signed by your authorized representative and to be attached in the First Envelope Technical Bid. (d) Please attach photocopy of PAN Card. (e) Please confirm that the price is not mentioned in the Technical bid. (f) The format of Declaration/Acceptance undertaking Annexure I is also enclosed with this enquiry. The same should be signed & stamped by authorized representative and attached with Technical Bid. SECOND ENVELOPE Price Bid/Commercial Bid will have following: (a) On the SECOND ENVELOPE write Tender No: FDDI CN/Tender/Renovation/2015 16/02 date 17/10/2016 and also mention your Company Name & Address at the bottom of the envelope. (b) Please fill up enclosed Price Bid Form Annexure III and keep in the Second Envelope Price Bid. The Price Bid must be signed by your authorized representative bearing Company Stamp on company letter head. (c) Mention all present Taxes, Excise, which you have considered, their percentage and Amount in Rupees. (d) Please confirm that the amount mentioned, in the Price Bid (Kept in the Envelope Two) is Unconditional in nature. Accordingly, it shall be treated as Unconditional Offer. CORRECTIONS/ OVERWRITINGS IN BIDS: Bidder needs to sign at all these places The Two separate sealed envelopes (i.e One envelop for the Technical Details and Second Envelope for the price Details) may be inserted in a MASTER ENVELOPE superscripted with BID for FDDI CN/Tender/Renovation/2015 16/02 date 17/10/2016 due date for opening 24/10/2016 on 16:00 Hrs. and should be submitted at the following address Till 14:00Hrs. on or before 24/10/2016 to the below mentioned address. Dy. Manager (Maintenance) Footwear Design & Development Institute, Plot No: E1, 7 th Main Road, SIPCOT, Irungattukkottai, Sriperumbudur (T.K), Kancheepuram (Dist), Tamilnadu 602117.
Page4of11 QUALIFYING CRITERIA: The contractors intending to participate shall fulfill the following qualification criteria, the bid may be rejected based on any one of the following reasons: 1. Only single Envelop (Technical Bid or Commercial Bid) received, 2. Details received by fax, 3. Unsigned Offer, 4. If the EMD (Bank Draft/Bank Guarantee) is not kept in the first envelope, 5. If you mention Total Amount in First Envelope Technical Bid (Total Amount must appear in Finance Bid Annexure IV only). 6. The Contractor shall have minimum 3 Years experience of civil work. 7. The Contractor should have PAN No. allocated by income tax department. The contractor shall submit latest income tax return submitted in the IT Department as per the statutory provisions. CLARIFICATIONS: For any technical clarification please contact: S.Johnson Jarald Dy. Manager (Maintenance) Footwear Design & Development Institute, Plot No: E1, 7 th Main Road, SIPCOT, Irungattukkottai, Sriperumbudur (T.K), Kancheepuram (Dist), Tamilnadu 602117. Ph: 044 49049686; 09176194879. NOTE: Footwear Design & Development Institute reserves the right to accept or reject, in part or whole, any or all tenders received without assigning any reasons whatsoever.
Page5of11 TERMS & CONDITIONS: 1. The bidders should quote their rate per Sq. feet Only. 2. The EMD of the bidder will be forfeited, if the bidder withdraws his tender after opening of the tender. 3. Firms should quote their rates (inclusive of all Govt.Taxes) as per BOQ, after visiting the site of work. No telegraphic or faxed bid will be acceptable. 4. The Jobs must be completed within 30 days after issuance of work orders. 5. No transportation and carriage/ mobilization charges will be allowed. 6. TDS & work contract tax will be deducted at source as per Government Rules. 7. The work, if done below prescribed specifications/standard, will not be accepted and the Firm concerned will have to do it again at his own risk and cost. 8. The bid with lowest total cost conforming to specifications and terms & conditions prescribed intender document shall be considered for award of contract. 9. Disputes and Arbitration: 9.1. Settlement of Disputes: 9.1.1. The disputes and difference arising out of or in connection with services rendered and the performance of the contractor shall be referred to the Managing Director of FDDI. His decision with respect to interpretation of the situation shall be final, conclusive and binding on either party hereto and shall be without appeal. 9.1.2. All other disputes and differences of any kind whatsoever arising out of or in connection with the contractor the carrying out of the work (whether during the progress of the work or after its completion and whether before or after determination, abandonment or breach of the contract) shall be referred to the Managing Director of FDDI whose decision shall be final and binding on the parties. 9.2. Arbitration All disputes between the parties to the contract arising out of or in relation to the contract shall after written notice by either party to the contract to the other party, be referred to sole arbitration of the Managing Director, FDDI or his nominee. The arbitration shall be conducted in accordance with the provisions of the; Arbitration and Reconciliation Act. 1996. The parties to the contract understand and agree that it will be no objection that the Managing Director, FDDI or the person nominated as Arbitrator had earlier in his official capacity to deal directly or indirectly with the matters to which the contract relates or that in the course of his official duties had expressed views on all or any of the matters in dispute or difference. The award of the Arbitrator shall be final and binding on the parties to this contract. In the event of the Arbitrator denying, neglecting or refusing to act or resigning or being unable to act for any reason or his award being set aside by the court for any reason, it shall be lawful for the Managing Director or his successor, as the case may be either to act himself as the Arbitrator or to appoint another Arbitrator in place of the outgoing Arbitrator in the manner aforesaid. The Arbitrator may, from time to time, with the consent of both the parties to the contract, enlarge the time for making the award. Work under the contract shall be continued during the arbitration proceedings. The venue of the arbitration shall be the place from which the contract is issued or such other place as the Arbitrator at his discretion may determine.
Page6of11 ANNEXURE I ON BIDDER S LETTER HEAD CERTIFICATE To, Dy. Manager (Maintenance) Footwear Design & Development Institute, Plot No: E1, 7 th Main Road, SIPCOT, Irungattukkottai, Sriperumbudur (T.K), Kancheepuram (Dist), Tamilnadu 602117. Sub: Quotation for Supply and fixing of cooling tiles (or) applying Slit Concrete, maintenance & water proofing on Rooftop of Library in FDDI Chennai Campus. Ref: Tender No: FDDI CN/Tender/Renovation/2015 16/02 date 17/10/2016 Sir, The Undersigned have read and examined in detail the tender document in respect of Supply and fixing of cooling tiles (or) applying Slit Concrete, maintenance & water proofing on Rooftop of Library in FDDI Chennai Campus. There are no hidden costs to Footwear Design & Development Institute over and above that indicated in the Annexure III (Price Format). Authorized Signatory & Company Seal
Page7of11 ANNEXURE II TECHNICAL BID FORMAT EOI: Tender No: FDDI CN/Tender/Renovation/2015 16/02 date 17/10/2016 1. Name of Contract 2. Name of the Bidder / Company 3. Address (with Address Proof) 4. Telephone No. / Mobile No. 5. Fax No. 6. Email ID 7. Name of Contact Person 8. The firms must have experience of successfully completing civil work & copy of the work order to be attached. 9. Attach photo copy of latest Income Tax Return Required Documentary proof submitted Yes/ No 10. Sales Tax /TIN Number/Service Tax No. (Attach photo copy) 11. Certificate accepting all the terms and conditions unconditionally of the tender on the Bidder s letterhead in the format as given at Annexure I) YES / NO 12. PAN Card (Please attach photo copy) YES /NO 13. EMD Enclosed YES / NO Authorized Signatory & Company Seal
Page8of11 ANNEXURE II Item No. Approximate Qty in SQFT FINANCE BID FORMAT EOI.: Tender No: FDDI CN/Tender/Renovation/2015 16/02 date 17/10/2016 Price Quote for Renovation work of Library Roof Top at FDDI, Chennai. Description of Work Rate in Figures Unit in and in Words Figures and in words Amount (1) (2) (3) (4) (5) (6) Rs. P. Rs. P. 1. Option 1: Finishing Top of Roof with one course of Slit Concrete with thickness of 3 thick, 12mm thick mixed with water proofing compound at 2% by weight of Cement used laying with the same cement concrete mixed with water proofing compound to mixed thoroughly to cement and provided to the surface and including Curing the materials surface at 14 days etc., as per Standard Specifications and all complete and as directed by the departmental officers. (OR) Option:2 Sq.Ft Finishing Top of Roof with fixing of approved superior Quality cooling tiles Size of (23cm x 23cm 5450 x 20mm), and 12mm thick mixed with water proofing compound at 2% by weight of Cement used and pointed neatly with the same cement mortar mixed with water proofing compound to mixed thoroughly to cement and provided to the surface and including Curing the materials surface at 7 days etc., as per Standard Specifications and all complete and as directed by the departmental officers. 2. Removing of Terrace Roof materials using the correct demolition properties as like (Drilling machine, Cutting machine, Breaker) to removing the all materials, mortar, brick jelly etc., and cleaning the surface using brushes, and extra Sq.Ft concrete or mortar in the surface cleaned by using chipping process and including all materials and Labour Charges etc., all completed work 3. 300 Supplying and fixing of Gypsum board with superior quality thick of 15 cms. Removing old gypsum boards, cleaning surfaces and fixing channels and angles with correct position, Sq.Ft providing putty, applying one coat of white primers and paint finishing, are including materials and labours charges. TOTAL Authorized Signatory & Company Seal
Page9of11 NOTE: 1. The area of work mention above may vary. 2. Total amount shall include work contract tax, VAT, Excise and any other statutory taxes costs due to Transportation, handling, and installation, etc. 3. TDS will be deducted as per government norms. 4. Do not attach any other sheet to this Annexure. 5. The bidder is advised to ensure that the prices and other details are filled incorrectly and completely in the above format. Submission of incorrect or incomplete information, and/or submission of the above format with arithmetical errors in compilation of the data would be at the bidder's sole risk and the decision of FDDI in such cases would be final and binding.
Page10of11 Certificate We understand the Footwear Design & Development Institute intends to removal of old Terrace Roof materials using the correct demolition properties as like (Drilling machine, Cutting machine, Breaker) to removing the all materials and replaced by supply and fixing of cooling tiles (or) applying Slit Concrete of approved specification. We here by certify that we do have the requisite capabilities to do the job in question with full satisfaction. We further understand that the above quantities are indicative and may change depending on Footwear Design & Development Institute's requirements. Date: Authorized Signatory (ies) Place: Name & Designation with Seal of Company
Page11of11 ANNEXURE IV SCOPE OF THE CONTRACT The contractor will Supply and fixing of cooling tiles (or) applying Slit Concrete, Maintenance & Water proofing work on Roof top in Library at Chennai campus. The following services are required to be provided by the contract or during normal working hours. 1. Removing of Terrace Roof materials using the correct demolition properties as like (Drilling machine, Cutting machine, Breaker) to removing the all materials, mortar, brick jelly etc., and cleaning the surface using brushes, and extra concrete or mortar in the surface cleaned by using chipping process, all other completed work. 2. Option 1: Finishing Top of Roof with one course of Slit Concrete with thickness of 3 thick, 12mm thick mixed with water proofing compound at 2% by weight of Cement used laying with the same cement concrete mixed with water proofing compound to mixed thoroughly to cement and provided to the surface and including Curing the materials surface at 14 days etc., as per Standard Specifications and all complete and as directed by the departmental officers. (OR) 3. Option 2: Finishing Top of Roof with fixing of approved superior Quality cooling tiles Size of (23cm x 23cm x 20mm), and 12mm thick mixed with water proofing compound at 2% by weight of Cement used and pointed neatly with the same cement mortar mixed with water proofing compound to mixed thoroughly to cement and provided to the surface and including Curing the materials surface at 7 days etc., as per Standard Specifications and all complete and as directed by the departmental officers
Page12of11 ANNEXURE V AGREEMENT (The successful bidder shall have to execute the following agreement) This agreement made on this..day of.. Month...year between M/S. here in after called The Contractor of the one part and FDDI Chennai, here in after called Client, as the other part. Whereas the contractor has offered to enter in to contract with FDDI Chennai for the execution of work of Supply cooling tiles (or) applying Slit Concrete, Maintenance & Water proofing work on Roof top in Library at Chennai campus with supply of men & material and other associated works in FDDI Chennai in the terms and conditions here in contained and rates approved by FDDI Chennai(copy of Rates annexed) have been duly accepted and whereas the necessary Security Deposits have been furnished in accordance with the provisions of the tender document and whereas no interest will be claimed on the security deposit. Now these presents willingness and it is hereby agreed and declared by and between the parties to these presents as follows. 1. The contractor shall during the period of work here in after mentioned, safely carryout, by means of labors employed and material required at his own expenses and by means of tools, implements and equipment etc to be supplied by him to his labour at his own expenses & all documents (annexed to the agreement), whenever required by D.M.Maintenance. It is deemed to be understood by the contractor that the quantity of work mentioned on the schedule is likely to change as per actual requirements as demanded by exigencies of services. 2. The notice inviting Tender (NIT), Bid documents, Letter of intent. Approved rates, annexed here to and such other additional particulars, instructions, work orders as may found requisite to be given, during execution of the work shall be deemed and taken an integral part of the contract and shall _ also be deemed to be included in the expression. 3. The contractor shall also supply the requisite number of work men with men & materials as well as tools, appliance, machines, implements, vehicles for transportation, cartage etc., required for the proper execution of work within the time prescribed in the work orders. 4. The contractor shall abide by the terms and conditions, rules, guidelines, construction practices, safety precautions etc. stipulated in the tender document including any correspondence between the contractor and Client having bearing on execution of work and payments of work to be done under the contract. 5. In witness where of the party s presents had into set their respective hands and seals the day and year in above written: Signed sealed &Delivered by the above Named Contractor in the presence of, Witness Signed and Delivered on behalf of FDDI Witness 1. 1. 2. 2.