PRINTING OF DIARY 2018 PART A (Technical Bid) This document consists of the following: a. Notice Inviting Tender from Empanelled Printers / Suppliers. b. General Rules and Instructions to the Empanelled Printers / Suppliers. c. Scope, Evaluation and Specifications d. Application Format for Pre-Qualification (including proforma 1a, 1b and 1c) Indian Overseas Bank Printing and Stationery Department No.314, T.T.K Road, Alwarpet, Chennai 600 018 Phone No.044-24991219, 24991002 www.iob.in Page 1 of 18
INDIAN OVERSEAS BANK, Printing & Stationery Department, No.314, T.T.K Road, Alwarpet, Chennai 600 018 Phone No.044-24991219, 24991002 -------------------------------------------------------------------------------------------------------------- Date : 13/09/2017 Enquiry No. : 06/2017-18 Due Date : 06/10/2017 To All Empanelled Printers/Suppliers in the Category Printers Group C, PGC : Printers for printing Bank diary (Other Printers need not respond). Dear Sir / Madam Sub: Printing of Diary 2018 Notice Inviting Tender (NIT) Sealed offers are invited in two parts (Part A & Part B) from empanelled printers / suppliers (Category Printers Group C, PGC : Printers for printing Bank Diary) for supply of IOB Diary 2018 to IOB Printing and Stationery Department, Chennai and other centres of the Bank, in India. Important Data EMD Rs.12,000/- Last Date of Submission 06/10/2017 before 15:00 Hrs Venue for Submission Deputy General Manager Indian Overseas Bank General Administration Department, 5 th Floor, Annexe Building, 763, Anna Salai, Chennai 600 002 Time of opening of PART A 15:15 Hrs on 06/10/2017 Time of opening of PART B Advised separately after evaluation of Part A (Technical Bid) Supply Period (Contract Period) 35 Days Defect Liability Period 90 Days Validity of Tender 90 Days from date of opening of Part A A pre-bid meeting has been arranged at the tender room, Indian Overseas Bank, General Administration Department, 5 th Floor, Annexe Building, 763, Anna Salai, Chennai 600002 @ 16.00 Hrs on 25.09.2017 to enable all the printers / suppliers to understand the Bank s requirements / specifications and to clarify any doubt on the tender. Yours Faithfully Senior Manager Page 2 of 18
GENERAL RULES AND INSTRUCTIONS TO THE EMPANELLED PRINTERS / SUPPLIERS 1. Indian Overseas Bank intends to print fifty thousand Diaries 2018 for its use and for distribution to its customers. Applications are invited from competent Empanelled Printers / Suppliers (Category: Printers Group C, PGC Printers for printing bank Diary), for the proposed Diary printing and supply works. 2. The eligible and interested printers may collect the tender document from our office; # 314, TTK Road, Alwarpet, Chennai 600 018. Alternatively, the document can also be downloaded from the website of Bank namely www.iob.in and a document fee of Rs.200.00 (Two Hundred Only) by way of Demand Draft favoring Indian Overseas Bank, Central Office payable at Chennai may be submitted along with the duly filled in document. The document submitted without the prescribed fee will be liable for rejection. 3. Sealed tender with Bills of quantities will be received by the Deputy General Manager, Printing and Stationery Department, Indian Overseas Bank, Central Office, Chennai 600 002 at their office upto 15:00 Hrs on the mentioned date. This will be opened on the same day, in front of DGM, Printing and Stationery Department @ 15:15 Hrs. 4. The Technical Bid, (General conditions of tender, tender specifications) and Price bid (Bill of Quantities) shall be duly signed by the authorized signatory at every page along with company seal. 5. Tender is to be submitted in two separate sealed covers, super-scribing the name of work and type of bid (Technical Bid / Price bid), as detailed below: I. Cover -1 : Contents i. Part A-Technical Bid ii. EMD iii. DD for document fee, Rs.200/- iv. Two diaries as per specifications with self attestation II. Cover -2 : Contents i. Part B Price Bid 6. There should be no overwriting/corrections/omissions in the tender documents. 7. Earnest Money Deposit (EMD) of Rs.12,000/-, shall be paid by means of a DD drawn on any scheduled Bank in favour of Indian Overseas Bank, Central Office, Chennai - 2. Suppliers producing valid certificate from the National small Industries Corporation Ltd are exempt from payment of EMD and document fee. 8. The tenders must use only the form issued by the Bank to fill the rates. The Bill of Quantities are liable to change by addition/ deletion the quantity (10%) as per requirements, at the discretion of the Bank. Page 3 of 18
9. Before submitting the tender, tenderers are requested to see the specimen, examine carefully the conditions of contract, availability of materials / labour/ time factor etc. 10. The tenderer whose tender is accepted shall not be entitled to make any claim for increase in the rates quoted and accepted. 11. The supplier shall maintain proper account of quantity of materials such as paper which are used in the work. 12. The Bank is not bound to accept the lowest tender and reserves the rights to reject any or all the tenderers without assigning any reasons therefore. 13. Further the Bank reserves the right to award any component of the work or to award entire work to one tenderer. 14. Payment Terms: No advance will be provided. Part payment against bills supported by acknowledgement / delivery challans subject to deduction of Retention amount, taxes etc. 15. Retention Money: A sum of 8% (eight percent) of the gross value of each interim/ final bill shall be deducted as Retention Money. Any defects observed during the Defect Liability Period shall be made good by the Supplier. Retention Money will be released after the end of defects liability of three months from the date of virtual completion of work, for the successful supplier, without interest. 16. The quoted rates shall be all inclusive, excluding GST, i.e. base rate only. Applicable GST will be paid over and above the base rate. 17. Statutory deductions / TDS will be levied as applicable. 18. The successful vendor shall submit a self-attested certificate received from the suppliers of papers (or from an industry recognized certifying agency) that, the papers used for printing is as per tender conditions, for settlement of bills. 19. Bank has the right to reject the entire stock and no claim/ explanation to be entertained / accepted if paper used is less than the specified or if deviation is found. 20. Two sample diaries as per specification, have to be enclosed along with Part A. 21. Pre production samples to be provided and have to be approved. 22. The tender shall be valid for a period of 90 days from the date of opening of Part A, Technical bid. 23. Tenderers shall quote their unconditional rate strictly as per the list of items specified. Cutting / overwriting, if any, shall be counter-signed. The rates quoted shall include the cost of packing / delivery and at the prescribed location. 24. The successful tenderer should ensure the delivery of Diaries in 35 days from the date of receipt of work order, to all destinations, failing which liquidated damages would be levied. Page 4 of 18
25. The successful tenderer / supplier should enter in to an agreement with the Bank, on a Rs.20/= Stamp Paper, as per Bank s format. 26. Liquidated Damages for Delay: 1% of total value of order per week delay, subject to a maximum of 10 % of the total value of order. 27. The supplier shall state the schedule delivery of Diaries within five days on receipt of final proof approval. 28. The successful tenderer has to shred all wastes before disposal and ensure that the Bank s logo and materials is not misused. 29. The successful tenderer shall indemnify the Bank from misuse of Bank logo. 30. Defects Liability Period. The successful tenderer shall make good any defects observed and pointed out by Bank within the defect liability period of 3 months. For major defects that would affect the image of the Bank / that would defeat the purpose of the job, the product shall be replaced at suppliers cost and means. 31. The Courts in Chennai District, Tamil Nadu, India will have exclusive jurisdiction to entertain any litigation between the parties with regard to this tender. Page 5 of 18
SCOPE, ELIGIBILITY CRITERIA, EVALUATION CRITERIA AND SPECIFICATIONS GENERAL Indian Overseas Bank intends to print fifty thousand Diaries 2018 for its use and for distribution to its customers. Applications are invited from competent Empanelled Printers / Suppliers (Category Printers Group C, PGC : Printers for printing Bank Diary), for the proposed Diary printing and supply works. SCOPE: The successful tenderer should supply the Indian Overseas Bank Diary 2018, in required quantity, as per contract terms & conditions to all destinations of the Bank - throughout India. The successful tenderer / supplier have to pack and dispatch Diaries to about 55 destinations on behalf of the Bank. Diaries are to be packed in corrugated strong carton box, covered with polythene sheet (200 numbers in each box). Your rates should include cost of strong Carton boxes and packing. The dispatches to be made to all destinations by the printer and the actual cost of freight to destination will be reimbursed on production of fright bill (lorry receipt) and Delivery Challan. Your rates should include up to cost of packing only. The successful tenderer / supplier should liaise with other Central Office Departments viz., Public Relations, Marketing, Official Language (Hindi Department) at Central Office, on a day to day basis, to finalize the material, so as to maintain the stipulated time schedule. The art work is to be prepared by the successful tenderer / supplier. The rate quoted should include art work preparation charges also. Page 6 of 18
ELIGIBILITY CRITERIA The empanelled supplier / vendor should have the following minimum eligibility criteria: a. The applicant should have executed printing and supply of calendars / diaries / as below, preferably in Government Departments / Public Sector Undertakings / Central Autonomous Bodies / State Autonomous Bodies / Financial Institutions and other reputed Private Firms during the last 5 years prior to 31/03/2017: Atleast three similar works Each costing not less than Rs.4.80 Lakhs Or Atleast two similar works Each costing not less than Rs.6.00 Lakhs Or Atleast one similar work costing not less than Rs.9.60 Lakhs b. Should have annual turnover of value not less than Rs.3.60 Lakhs c. The applicant should have GSTIN, Income Tax registration number. The applicant should have registered with statutory authorities as applicable to them in terms of extant laws. Applicant should submit copy of the income tax PAN, VAT etc with valid registration numbers. Page 7 of 18
EVALUATION OF TENDER Part A tender (Technical Bid) would be opened first and scrutinized. Only those Printers / suppliers who satisfy the Technical bid alone would be shortlisted and only their Part B (Price Bid) would be opened, at the designated date and time. The date and time of opening of Part B would be intimated to the participating Printers / suppliers who are shortlisted. TE: All Printers / Suppliers must be registered for GSTIN, Income Tax etc., detailed in this pre-qualification document. The printers, otherwise eligible but not registered for these statutory obligations will not be considered for shortlisting, for opening of Part B (Price Bid). Prospective printers to note that all payments will be made electronically as per Government guidelines. TECHNICAL SPECIFICATIONS Quantity 50,000 (fifty thousand diaries) Finished Size 5 x 7 ½ Format January 2018 to December 2018 4 days in a page (left) 3 days in a page (right) + space for advt. Color Pages in Grey and blue, multicolor ads ( 3 or 4) Paper Cover & Binding Other Details 70 GSM : JK FINESSE BRITE / ITC HI BRITE for inside pages/days 130GSM art paper for 1. front & back end paper, 2. Pages1 & 2 and corresponding last pages, 3. four full page ads at beginning Full Bound using 1 lb. Arvind / Bhopal / Kapadia straw board pasted with 130 GSM HB Laminated Art Cover Printed in Multi Color a) Total number of pages will be approximately 144. b) Each 200 Diaries are to be packed in corrugated strong carton box, covered with polythene sheet. Page 8 of 18
1 Name of the Applicant / Firm / Company 2 Registered Address: APPLICATION FORMAT Address for Communication: 3 Contact Information Office Phone Number: Residence Phone Number: Mobile Number: Fax: E-Mail: 4 Status of the Firm: (Please tick appropriate box) Company Partnership Proprietary Firm Individual 5 Name of the Proprietor / Partners / Directors with professional qualifications (if any): 6 Registration Details Companies/ Firm Registration Number & Date: Sales Tax Registration No.: Income Tax PAN, TIN: GSTIN: Others, if any: Page 9 of 18
7 Please confirm that you will supply the items as per Bank s specifications, within the time period mentioned. 8 Please mention the name (s) of the paper manufacturer, to be used for printing of the prescribed item, in this tender. (70 GSM : JK FINESSE BRITE / ITC HI BRITE) 9 Supplier shall quote for any of the above specified papers only. Please Confirm. 10 Two Sample Diaries as per Bank s specifications, shall be enclosed along with this Technical Bid. Please confirm. 11 Details of works done in last 5 years. Please mention only those works which qualifies for the work, as per eligibility criteria. (Enclose Proforma-1 i.e., 1a, 1b & 1c). 1. 2. 3. Proforma 1 Enclosed: 12 Income Tax Turnover of the Company / firm (Please attach copy of audited balance sheet and profit & loss account / IT Returns for three years) 2014-15 :Rs. 2015-16 :Rs. 2016-17 :Rs. Page 10 of 18
13 Defect Liability Period: Three months from the date of settlement of Final Bill. Any minor defect observed and pointed out by Bank within three months, in printing / deviation from proof etc., shall be corrected by the printer, at his cost and means. For any major defect, that would affect the image of the Bank / that would defeat the purpose of the job, the product shall be replaced at suppliers cost and means. Please confirm your acceptance. 14 The printed materials have to be dispatched to 55 destinations, throughout India, on behalf of Bank. Diaries are to be packed in corrugated strong carton box, covered with polythene sheet (200 numbers in each box) Please confirm your acceptance. 15 The successful tenderer shall shred all wastes before disposal and ensure that the Bank s logo and materials are not misused. Please confirm. 16 Please confirm that you have quoted your price only in Part B (Price Bid) and not anywhere in Part A (Technical Bid). Page 11 of 18
17 Please confirm that you have enclosed EMD and Document fee along with Part A (Technical Bid). If exempt, then valid certificate from National Small Industries Corporation Ltd should be enclosed. 18 If EMD is submitted, Details of EMD D E C L A R A T I O N EMD NSIC Certificate DD No. : Issuing Bank / Branch: Date: 1. All the information furnished by me / us here above is correct to the best of my knowledge and belief. 2. I / we have no objection if enquiries are made about the work listed by me / us in the accompanying sheets / Annexures. 3. I / We agree that the decision of Indian Overseas Bank in selection of contractors will be final and binding to me / us. 4. I / We have read the instructions and I / we understand that if any false information is detected at a later date the empanelment shall be cancelled at the discretion of the Bank. Place : SIGNATURE OF THE APPLICANT Date : NAME & DESIGNATION SEAL OF ORGANISATION Page 12 of 18
Proforma 1a: WORK EXPERIENCE- 1 (Qualifying forshortlisting) Bank Reserves the right to verify the details furnished by the Applicant, with the Organisation which awarded the contract, if it desires. Each work experience should be accompanied by the copy of its award letter, work completion certificate and performance certificate. 1 Details of the Organisation Which Awarded the Contract Work. a Name of the Organisation: b Address of the Organisation: c Name of Contact Person(s): d Contact Number(s): 2 Name of Contract and location of Work: 3 Period of Contract: 4 Nature of Contract Work in Brief: Page 13 of 18
5 Actual Value of the Work: 6 Stipulated Time for Completion: 7 Actual Time for Completion: 8 Whether Work Left Incomplete or Terminated? (If, please furnish details / reasons below) 9 Enclose copy of a) Work Order b) Completion Certificate c) Performance Certificate SIGNATURE OF APPLICANT WITH SEAL Page 14 of 18
Proforma 1b: WORK EXPERIENCE- 2 (Qualifying for Shortlisting) Bank Reserves the right to verify the details furnished by the Applicant, with the Organisation which awarded the contract, if it desires. Each work experience should be accompanied by the copy of its award letter, work completion certificate and performance certificate. 1 Details of the Organisation Which Awarded the Contract Work. a Name of the Organisation: b Address of the Organisation: c Name of Contact Person(s): d Contact Number(s): 2 Name of Contract and location of Work: 3 Period of Contract: 4 Nature of Contract Work in Brief: Page 15 of 18
5 Actual Value of the Work: 6 Stipulated Time for Completion: 7 Actual Time for Completion: 8 Whether Work Left Incomplete or Terminated? (If, please furnish details / reasons below) 9 Enclose copy of d) Work Order e) Completion Certificate f) Performance Certificate SIGNATURE OF APPLICANT WITH SEAL Page 16 of 18
Proforma 1c: WORK EXPERIENCE- 3 (Qualifying for Shortlisting) Bank Reserves the right to verify the details furnished by the Applicant, with the Organisation which awarded the contract, if it desires. Each work experience should be accompanied by the copy of its award letter, work completion certificate and performance certificate. 1 Details of the Organisation Which Awarded the Contract Work. a Name of the Organisation: b Address of the Organisation: c Name of Contact Person(s): d Contact Number(s): 2 Name of Contract and location of Work: 3 Period of Contract: 4 Nature of Contract Work in Brief: Page 17 of 18
5 Actual Value of the Work: 6 Stipulated Time for Completion: 7 Actual Time for Completion: 8 Whether Work Left Incomplete or Terminated? (If, please furnish details / reasons below) 9 Enclose copy of a) Work Order b) Completion Certificate c) Performance Certificate SIGNATURE OF APPLICANT WITH SEAL Page 18 of 18
PRINTING OF DIARY 2018 PART B (Price Bid) Indian Overseas Bank Printing and Stationery Department No.314, T.T.K Road, Alwarpet, Chennai 600 018 Phone No.044-24991219, 24991002 www.iob.in Page 1 of 2
Date : 13/09/2017 Enquiry No. : 06/2017-18 Due Date : 06/10/2017 PART B: PRICE BID Sub: Inviting Tender for Printing of Diary 2018 Details Quantity Rate per unit in Rs. (in figures) Total amount in Rs. (in figures) Total amount (in words) PRINTING & SUPPLY OF IOB DIARY 2018 conforming to Bank s specifications / terms and conditions of Part A 50,000 Copies The rate quoted above shall be all inclusive, excluding GST. GST will be paid over and above the rate, as applicable. Page 2 of 2
Printing of Wall Calendars 2018 PRINTING OF IOB WALL CALENDARS 2018 PART B (Price Bid) Indian Overseas Bank Printing and Stationery Department No.314, T.T.K Road, Alwarpet, Chennai 600 018 Phone No.044-24991219, 24991002 www.iob.in Page 1 of 2
Printing of Wall Calendars 2018 Date : 13.09.2017 Enquiry No. : 05/2017-18 Due Date : 05/10/2017 PART B: PRICE BID Sub: Inviting Tender for Printing of Wall Calendar 2018 Details Quantity Rate per unit in Rs. (in figures) Total amount in Rs. (in figures) Total amount (in words) PRINTING & SUPPLY OF IOB WALL CALENDAR 2018 conforming to Bank s specifications / terms and conditions of Part A 5,00,000 Copies The rate quoted above shall be all inclusive, excluding GST. GST will be paid over and above the rate, as applicable. Page 2 of 2