Phone : 26059688, Extn 5326 Website : www.jamiahamdard.edu NOTICE INVITING TENDER Sealed tenders are invited from the manufacturers / authorized distributors / importers for annual rate contract for the supply of the following items required for use in HAH Centenary Hospital. Description EMD (Rs.) Description EMD (Rs.) A Medicines 10,000/- H Dressing 10,000/- B Sutures 10,000/- I X-ray Films 10,000/- C Medical Gases 10,000/- J Pathology Items & Chemicals 10,000/- D Dressing Disposables 10,000/- K Microbiology Items & Chemicals 10,000/- E Surgical Disposables 10,000/- L Blood Bank 10,000/- F Transfusion Fluids 10,000/- M Linen & Miscellaneous 10,000/- G Dialysis Disposables 10,000/- N Bio-Medical Waste 5,000/-- O ENT/Eye/Dental 5000/- The offers should be accompanied by the following: 1. Earnest Money as mentioned above for each group in the form of DD in favour of Registrar, Jamia Hamdard, New Delhi to be submitted alongwith the tender document. 2. Latest authorization certificate of Principals in the cases of authorized distributors. 3. The items quoted should carry authorized international/ National certification of quality like BIS, ISO 9001-2000, ISI, BS, ENISO, DNV or any recognized accreditation/ certifying body. 4. The item/s should have been supplied to some major hospital of 300 beds or more, preferably Govt. Hospital. 5. Self-declaration certificate from the bidders that the offered rates are the lowest rate for the University and no supplies anywhere shall be made at a lower rate. 6. Fax quotation or quotation without EMD will be summarily rejected.
7. The Competent Authority reserves the right to cancel the tender in part or in full without assigning any reasons. The tenders can be purchased from the Purchase Section, Jamia Hamdard from 10.00 am to 4.00 pm on all working days from 11.06.2012 to 04.07.2012 against Cash or Demand Draft of Rs. 500.00 (non refundable) for each group drawn in favour of Registrar, Jamia Hamdard, New Delhi,. The tender document can also be downloaded from the website : www.jamiahamdard.edu. In such case a separate demand draft of Rs. 500.00 may be enclosed along with EMD in the form of bank draft payable to Registrar, Jamia Hamdard, New Delhi. The tenders can be submitted in sealed cover super scribing on the outer envelope Tender for the Rate Contract for Consumables for HAHC Hospital, Jamia Hamdard ( ) addressed to the Registrar, Jamia Hamdard, Hamdard Nagar, New Delhi- 110 062 and to be dropped in the tender box available in the Purchase Section, Jamia Hamdard between 11.06.2012 to 04.07.2012 by 1.00 PM, which will be opened on 05.07.2012 at 3:00 PM in the Board Room of M.S. HAHC Hospital, Jamia Hamdard in the presence of the tenderers. REGISTRAR
TERMS AND CONDITIONS FOR THE PERIOD OF TWO YEARS SEALED TENDERS are invited for supply of HAHC Hospital stores in various groups as per enclosed list. Tenders should be marked as Tender for the rate contract for HAH Centenary Hospital for and addressed to the Registrar-, Jamia Hamdard, Hamdard Nagar, New Delhi-110062. The quotation should be neatly typed. The rates should be quoted in words and figures without any over writing/ erasure. Any over writing/ erasure will render the quotation of the particular item invalid. The tenderer should attest all corrections by affixing his signatures and each page of the quotation should be signed by the tenderer. The acceptance of tender rests with the ------------------- reserves the right to accept / reject a part/ whole or all tenders without assigning any reason and no inquiry in this regard, will be entertained. The rates quoted for stores proposed to be supplied during the validity of tenders shall in no event exceed the lowest price at which the firm sells/ sold/ process to sell the stores of identical description to other institutions during the said period. If at any time during the said period the firm reduces the sale price lower than the price quoted, the firm shall forthwith notify such reduction to the Medical Superintendent, HAHC Hospital and the price payable by the Hospital under the supply order from the date of coming into force of such reduction shall be correspondingly reduced. In case of any default, the tender will be cancelled, and the security will be forfeited. The quotation should be as per our format and rates quoted should be per unit and include charges for packing and delivery. However the Sales tax, wherever applicable should be shown separately at the prevailing rate. If it is decided to ask for excise duty or any other levy as extra, the same must be specifically stated. In the absence of such a stipulation, it will be presumed that the prices include all such charges and no claim for the same will be entertained. This Hospital is not liable to pay any other charges over the above the rates quoted. Approved rates of the firm for each item will be treated as running contract for the whole year starting from the date of award of rate contract and must remain valid / firm for one year from the date of acceptance. It is made clear that no upward revision in the rates of items during the validity of tender will be allowed except when it is due to Government orders and will be subject to furnishing of a proof thereof by the supplier. If the tendered goods require a license from Central/ State Government or any other authorized agency for its procurement or import, it shall be the duty of the tenderer to arrange for the same. The tenderer should quote alongwith the tender, his Permanent Income Tax Number. The products offered by the respective firms should mention specifically the name of the manufacturer, if not manufactured by the tenderer and photocopies certifying the current status as the authorized dealer of the firm should be attached along with the tender documents by the tenderer. Tender may also mention, if he has recently supplied the quoted items in DGS&D, DGO, DGAFMS, DGMS etc. He may attach documentary proof thereof.
The items quoted should carry authorized international/ National certification of quality like BIS, ISO 9001-2000, ISI, BS, ENISO, DNV or any recognized accreditation/ certifying body. The item should also have been supplied to some major hospital of 300 beds or more, preferably Govt. Hospital. The Tenderers will deposit a sample of item/ items quoted by them. The delivery of the goods will have to make free of cost to the Incharge of Store in the Hospital premises in perfect and sound condition. Bills in all cases will be paid by the Finance Department, HIMSR, Jamia Hamdard in 60 days of delivery after inspection and acceptance/ approval of stores by the appropriate authorities and request for interim payment earlier than the period specified above will not be entertained. The bills however should be complete in all respects. The Medical Superintendent of this hospital shall have the power to make any alterations, omission additions to or substitutions in the original specifications, drawing, designs and specifications that may appear to him to be necessary or advisable during the course or supply of the materials and tenderer shall be bound to supply the materials accordingly. The price list of the manufacturers should be enclosed and must contain the Institutional/ Hospital Rates. SPECIAL CONDITION FOR DRUGS: Quotations may be offered by the generic name/ formulation/ proprietary name and in Saleable/ strip pack. The product offered must be pharmacological and therapeutically potent and active at the time of supply and for the life period of that item. Not more than 1/6 th of its life should have expired on the date of actual supply. Where no life is indicated it will be taken as 5 years from the date of manufacture. Losses, if any, due to deterioration of a product during its life period will have to be made good by the firm / supplier. The proprietary name of the medicine, wherever, referred to in the list is to be taken as indicator of formulation of a product and, therefore, any manufacturer may quote his own identical product against such item by giving justification and enclosing the literature and all clinical details/ information. The products, offered should comply with all the provisions of the Drug and Cosmetic Act and Rules framed there under. The manufacturer/ tenderer are required to furnish a certificate of warranty for each lot batch wise. In case of inferior / substandard supplies and deterioration during the prescribed life period of the item, action/ penalties as per provisions contained in Drug rules will be imposed. The supplier will be held responsible if any mishap or adverse reaction in a patient happens as a result of inferior / substandard drug used on the patient. SPECIAL CONDITIONS FOR OTHER STORES Sealed and labeled samples of the articles which the tenderer intends to supply should be deposited with the tender clearly indicating: a) Name of the article with specification b) Date of manufacture and expiry of its use c) Net weight of quantity of the article in each package. d) All the supplies should be marked HAHC Hospital supply not for sale. After the approval of the items, duly sealed and labeled samples of the articles supplied by the tenderer will be in the Hospital for comparing the future supplies.
The tenderer shall quote the quantities against the tender in Metric system of weight and measures. Earnest Money in the form of Hakeem Abdul Hameed Centenary Hospital, New Delhi as per following: Description EMD (Rs.) Description EMD (Rs.) A Medicines 10,000/- H Dressing 10,000/- B Sutures 10,000/- I X-ray Films 10,000/- C Medical Gases 10,000/- J Pathology Items & Chemicals 10,000/- D Dressing Disposables 10,000/- K Microbiology Items & Chemicals 10,000/- E Surgical Disposables 10,000/- L Blood Bank 10,000/- F Transfusion Fluids 10,000/- M Linen & Miscellaneous 10,000/- G Dialysis Disposables 10,000/- N Bio-Medical Waste 5,000/-- Fax quotation and quotation without EMD will be summarily rejected. O ENT/Eye/Dental 5000/- The terms and conditions governing this tender as indicated above shall be binding on the tenderers, acceptance of which will be by rendering the Acceptance-Cum-Acknowledge Form duly signed and attaching the same with the tender documents, while submitting the tender. Any tender not accompanied with the Acceptance-Cum- Acknowledgement form will be rejected. The tenderer will have no option to remove and or substitute any self contained terms and conditions and terms contained herein will be binding on tenderer. ----------------------------------------------------
Phone : 26059688, Extn 5326 Website : www.jamiahamdard.edu ACCEPTANCE-CUM-ACKNOWLEDGEMENT The terms and conditions governing the tender for No. for for the period of one year are fully understood by me / us and I / we agree to abide by them. Signature Name Designation Name and Address of the Company Phone No. Email Mobile Official Stamp Note: Please read the terms and conditions, sign acknowledgement and attach with your quotation.
Phone : 26059688, Extn 5326 Website : www.jamiahamdard.edu APPLICATION FOR REGISTRATION FOR ANNUAL RATE CONTRACT (for Two Years) For Authorised Distributor / Dealer : Name of the Items : 1. Name of Manufacturer : Phone(s) Fax Email : : Mobile : : 2. Name of the distributor /dealer : Phone(s) Fax Email : : Mobile : : 3. Are you a registered dealer authorized to collect sales tax? if so, please give your Registration Certificate No. and date. 4. Banker s reference : 5. Do you pay income tax? If so, please attach a clearance certificate from the ITO (This is a pre-requisite for registration) PAN No. 6. The form shall have to produce along with photocopies of his registration with Drug/ Sales/ Income tax authorities. Place : Date : Signature with Official Seal
Phone : 26059688, Extn 5326 Website : www.jamiahamdard.edu For Manufacturer APPLICATION FOR REGISTRATION FOR ANNUAL RATE CONTRACT (for Two Years) Name of the Items : : 1. Name of Manufacturer : Phone(s) Fax Email : : Mobile : : 2. Name of the distributor /dealer : Phone(s) Fax : : Mobile : 3. Whether on approved list of other Hospital, if so, name them. Sl. No. Name of the Hospital Address & Phone No. Place : Date : Signature with Official Seal