BERKELEY DAVIS IRVINE LOS ANGELES MERCED RIVERSIDE SAN DIEGO SAN FRANCISCO SANT A BARBARA SANT A CRUZ OFFICE OF THE ASSOCIATE VICE CHANCELLOR CAPITAL PROGRAM MANAGEMENT TEL: (858) 534-2177 FAX: (858) 534-4363 WWW.PLANDESIGNBUILD.UCSD.EDU 9500 GILMAN DRIVE #0916 LA JOLLA, CALIFORNIA 92093-0916 January 19, 2018 TO: ALL HOLDERS OF PREQUALIFICA TION DOCUMENTS DESIGN AND INNOVATION BUILDING PROJECT NO.: 5149/A4L-462/962770 Enclosed are the following: 1. Addendum No. 2 dated January 19, 2018, to the Prequalification Documents 2. Consolidated RFis NOTE: PREQUALIFICATION SUBMISSION DATE REMAINS THURSDAY, JANUARY 25, 2018, AT 4:00 P.M. Sincerely, Rhonda C. Mitchell Contracts Manager Enclosures
PROJECT NUMBER: 5149/A4L-462/962770 General: ADDENDUM NO. TWO TO THE PREQUALIFICATION DOCUMENTS January 19, 2018 The following changes, additions, or deletions shall be made to the following documents; all other conditions shall remain the same. I. PREQUALIFICATION QUESTIONNAIRE Item# II. Item# A. Revise the numbering of "Projects for the Regents of the University of California" from 7. to 7A. B. Add section 78. "Past Projects for the Regents of the University of California." CLARIFICATIONS A. The University has determined that interviews will be held on February 23, 2018, for those firms that prequalify through the Level I process. B. On the Prequalification Questionnaire, Item 14. "Mediation, Arbitration and Litigation History" highlight or otherwise mark projects, if any, that are with The Regents of the University of California. C. RFI QUESTIONS AND ANSWERS Consolidated Requests for Information Questions and Answers. UCSD-FD&C Page 1of1
PROJECT NO. 5149/ML-462/962770 ADDENDUM No. 2 PREQUALIFICATION QUESTIONS & ANSWERS (As of January 19, 2018) Q 1 : Are all of the projects completed by proposing firms for the Regents within the past 1 O years considered to be "current projects"? Goal is to clarify those UC projects that are desired. Please reference: 1. The Prequalification Questionnaire, Page 20, item 7, Projects for Regents of the University of California. 2. PQ General Information, page 10, Level I Prequalification Criteria, Item 7. Line one in paragraph one of the Questionnaire requests proposers to submit project data sheets for "Current Projects." Item 7 of the General Information Prequalification Criteria directs proposing firms to submit "complete information regarding all projects for the Regents of the University of California within the past 1 O years." A1: Item 7 of the Questionnaire has been revised for clarity. Please submit information for Item 7A "Current Projects for the Regents of the University of California" and 7B "Past Projects for the Regents of the University of California." Revised Project Data Sheet templates are included for use. Q2: The Prequalification Questionnaire, Item 8 Staff Experience (pages 22-29) requires proposed staff to be listed. 1. Please provide milestone schedule dates so that proposing firms understand approximate time periods key personnel will be required. (Ideally, please provide a preliminary design phase schedule and a target start of construction.) 2. The Advertisement for Contractor prequalification notes the "Estimated duration of project is 540 days." Is this the anticipated construction phase duration? 3. Please expand the Level I Prequalification Schedule (contained in the Prequalification General Information) to include any additional schedule related information. Ideally, please provide target milestone dates for: a. Providing the Level II Prequalification Documents (instructions to bidders, contracts, general and supplemental conditions, etc.) b. Level II Interviews c. Selection of CM/Contractor d. NTP to commence pre-con phase services e. University approval of GMB A2: Refer to attached Level I Prequalification and Bid Schedule. Q3: Section 6 of the Prequalification General Information document notes that "The University will prequalify a maximum of six (6) of the most qualified CM/Contractors based on the Level I Prequalification Questionnaire." 1. Will the University further short-list, or reduce the pool of prequalified firms after the Level II interviews? If so, approximately how many firms does the University intend to fully prequalify and thus advance to the RFP phase? A3: The University reserves the right to reduce the pool of CM/Contractors after the Level II interviews. Q4: In addition to HOK, who are the other design consultants? A4: The executive architect for Design and Innovation Building is now EHDD 1of4
PROJECT NO. 5149/A4L-462/962770 05: Please reference Section 6, Preconstruction and Construction Experience, which defines a "comparable project." The California K-14 public school system allows School Districts to complete construction projects using the Lease-Leaseback (LLB) delivery method. Under the LLB delivery method, Contractors frequently provide the full range of preconstruction and construction phase services as characterized by the Universities "comparable project" description. Question: Please confirm that the University will recognize and accept the Lease-Leaseback delivery method as being equivalent to the CM/Contractor delivery method. A5: Lease-Leaseback delivery method is NOT acceptable as an equivalent to the CM/Contractor delivery method. Design-Build delivery method is an acceptable equivalent to the CM/Contractor delivery method. Q6: Please reference Section 6, Preconstruction and Construction Experience, which defines a "comparable project." The California K-14 public school system allows School Districts to complete construction projects using the CM, Multiple Prime (CMMP) delivery method. Under the CMMP delivery method, Contractors provide extensive preconstruction phase services during the design phase, manage the entire trade contractor procurement process, and then manage and execute all construction, and post-construction phase activities on the Owner's behalf. Question: Please confirm that a project(s) meeting the characteristics of Section 6 and completed using the CM, Multiple Prime delivery method will be accepted as a "comparable project.m A6: CM Multiple Prime delivery method is NOT acceptable as an equivalent to the CM/Contractor delivery method. Design-Build delivery method is an acceptable equivalent to the CM/Contractor delivery method. Q7: Can we obtain a copy of the owner-controlled insurance program (UCIP)? A7: UCIP information will be provided with the Level II CM/Contractor Bid Documents. Q8: Will the University share the sign in sheet from the Prequalification Meeting on 1/10/18? AS: The mandatory meeting sign-in sheet is available at: http://plandesignbulld.ucsd.edu/design/opportunities/contractlng.html Click on Work Available for Bid and the Project Name. Scroll to the bottom of the page to view/download the sign-in sheet. Q9: There are two other contacts listed (Laura McCarty and Rhonda Mitchell) in addition to Carrie Robb at UCSD. Who should be the main point of contact for the Bidders within the RFQ/RFP stage? Please clarify. A9: Rhonda Mitchell, Contracts Manager, rcmitchell@ucsd.edu, 858.822.3126. 2 of 4
PROJECT NO. 5149/ML-462/962770 Q10: Advertisement for this project under project challenges requires a Bid Security in the amount of 10% of the Anticipated Contract Value. Please clarify as to when this would be required of the Bidders, and provide more specifics as to the parameters to assume. A10: Bid bond information will be provided in the Level II CM/Contractor Bid Documents. "Each Bid shall be accompanied by Bid Security in the amount of 10% of the Anticipated Contract Value as security for Bidder's obligation to enter into a Contract with University on the terms stated in the Bid Form and to furnish all items required by the Bidding Documents." Estimated construction cost is $41,000,000. Q11: Refer to page 6 of 10, section 7.6 within the PDF file "5149 Level I PQ General Information 12-21-17" that states "The projects submitted must demonstrate experience with projects of this size, with preferences towards outpatient clinical medical facilities" which conflicts with section 6 of the Prequalification Questionnaire which does not mention outpatient clinical medical facilities (refer to page 10 of 43). Please clarify whether the Bidders should include experiences relating to outpatient clinical medical facilities. A11: Delete the sentence "The projects submitted must demonstrate experience with projects of this size, with preferences towards outpatient clinical medical facilities." and substitute "The projects submitted must demonstrate experience with projects of this size." Q12: At the pre-submittal conference, many Bidders raised questions/issues regarding section 17 of the Prequalification Questionnaire which requires Proposers to provide budgets to preconstruction services. Since project specifics are not provided at this time, and it is a best value selection based on the lowest res12onsible bidder with the best combination of 12rice and gualifications, unless more specific information regarding the project is provided by UCSD such as preconstruction durations to assume, it would be very challenging for UCSD to compare apples to apples and ascertain a reasonable and fair assessment of the real costs. Please provide clarity as to whether the preconstruction budget will be required at the RFQ stage, and if so, provide a level platform with specific assumption parameters so the bidders can submit required and necessary costs for UCSD to receive and compare. Please reference the Prequalification Questionnaire (page 37/43) Section 17, Preconstruction Services. The enclosed table provides a matrix/schedule of values for anticipated preconstruction phase services. Question: We understand that the value provided within the submitted Prequalification Questionnaire will not be binding, but rather is being provided as a budget for the University's reference purposes only? Please confirm this understanding is correct. A12: The Preconstruction Services table is to be submitted with the CM/Contractor's prequalification questionnaire and is for informational purposes only. This section will not be scored. Q13: On page 37 of 43, we are asked to complete the matrix for preconstruction services - can UCSD provide the anticipated preconstruction duration so we can provide the information requested. A13: Attached is tentative schedule with anticipated construction durations. 3 of 4
PROJECT NO. 5149/A4L-462/962770 Q14: Please reference the Prequalification Questionnaire (page 32/43) Section 13, Business Construction Revenue. Item F requests firms to "List value of work currently on backlog, with percent complete, as appropriate." Question: Would it be acceptable to provide a project list that is limited to California? Alternatively, would it be acceptable to provide a list of vertical building projects only (i.e. excluding projects that are being completed for transportation and industrial clients)? A14: Yes, a modified list of your firm's California projects is acceptable, as is a modified list excluding transportation and industrial work. Please indicate same. Q15: Is it acceptable to add an Appendix in which we would include a 20+ page document detailing our extensive use of BIM on a past project? A15: BIM information is not required to be included in the Prequalification Questionnaire submission. Q16: Reference Part 8, paragraph A, bulletin point 4 (page 22 of 43); Please confirm whether a separate identified "design manager" is required in addition to the "Preconstruction Manager" or if it is acceptable for the Preconstruction Manager to also function as the design manager. If a separate design manager is required, please advise if their resume is required with this proposal. A16: It is acceptable for the same person to serve as Preconstruction Manager and Design Manager, providing the individual possesses required experience. Q17: Can you please clarify what you are looking for in Section 13E on page 33 when you ask for reinvested income? A17: Please seek the advice from your accountant. 4 of 4
LEVEL I PREQUALIFICATION AND BID SCHEDULE Prequalification Documents available to Bidders: Mandatory Level I Prequalification Conference: Requests for clarification or interpretation of the Submittal of all completed Prequalification Questionnaire and required attachments: Thursday, December 21, 2017 Wednesday, January 10, 2018, at 10:00 a.m. Tuesday, January 16, 2018, at 4:00 p.m. Thursday, January 25, 2018, at 4:00 p.m. CM/Contractors will be notified in writing whether they have been advanced to Level II: Bid documents issued Bids and Best Value Questionnaire due Interviews Bid Opening January 31, 2018 (Tentative) February 2, 2018 (Tentative) February 16, 2018 (Tentative) February 23, 2018 (Tentative) February 26, 2018 (Tentative) Part II Page I Prequalification Schedule Addendum No. 2 dated 1/19/2018
5149 Design & Innovation TENATIVE Schedule ID Task Task Name Duration Start Finish 2018 2019 2020 2021 Mode H2 H1 H2 H1 H2 H1 H2 H1 H2 1 CMGC 21 days Tue 3/6/18 Tue 4/3/18 2 Kick off meeting with Architect & CM 1 day Tue 3/6/18 Tue 3/6/18 3 On board early DB sub's 1 mon Wed 3/7/18 Tue 4/3/18 4 Schematic Design 70 days Wed 4/4/18 Tue 7/10/18 16 Design Development 116 days Wed 6/27/18Wed 12/5/18 21 Construction Documents 140 days Fri 12/7/18 Thu 6/20/19 25 Bid/Award trade subcontracts 60 days Fri 5/24/19 Thu 8/15/19 27 Construction 461 days Fri 8/16/19 Fri 5/21/21 28 Construction 19 mons Fri 8/16/19 Thu 1/28/21 29 Commissioning 3 mons Fri 1/29/21 Thu 4/22/21 30 FF&E 2 mons Fri 3/26/21 Thu 5/20/21 31 Occupancy 1 day Fri 5/21/21 Fri 5/21/21 5/21 Task Inactive Summary External Tasks Split Manual Task External Milestone Project: D&I baseline schedule Date: Fri 1/19/18 Milestone Summary Project Summary Duration-only Manual Summary Rollup Manual Summary Deadline Progress Manual Progress Inactive Task Start-only Inactive Milestone Finish-only Page 1
PROJECT NO. : 5149/A4L-462/962770 7 A. PROJECTS FOR THE REGENTS OF THE UNIVERSITY OF CALIFORNIA Submit the following Current Projects for The Regents of the University of California Project Data Sheet for each current project (regardless of project delivery strategy) between your firm and The Regents of the University of California. If none, indicate none (do not leave blank). PROJECTS FOR THE REGENTS OF THE UNIVERSITY OF CALIFORNIA PROJECT DATA SHEET (A separate sheet must be prepared for each project submitted.) 2. Project Location (which campus?): 3. TypeofFacility: ------------------------- 4. Project Delivery Method (e.g., Design Build, CM at Risk, Design Bid Build, other.) 5. Business name of entity which held the construction contract for this project: 6. Were preconstruction services required by this contract? If so describe------- 7. Project Description: 8. Size (gross sq. ft.): 9. Current Project Status: 10. Anticipated or Actual Completion Date: 11. Description of Firm's Performance On Project: a. With Respect To Time: b. With Respect To Budget: UCSD 10/14/03 CM@Risk CM/C Lvl-1 P/Q Quest (UCSD Rev. I 0/03//2017) Level I Prequalification Questionnaire Addendum No. 2 dated 1/1912018
PROJECT NO. : 5149/A4L-462/962770 12. For any differing amount between cost to date and cost at bid, distribute the sources and/or causes of these changes into the following categories: Document Problems: Unforeseen Conditions: Owner Generated Scope: Regulatory Agency: Other: 13. If the entity submitting this prequalification questionnaire is a Joint Venture, is the Joint Venture entity itself performing this project? NIA D UC Client Contact: UC Client Phone: Title:------..,, Fax:"'----'------~ UC Client E-mail Address: Architect/Engineer/ Consultants: Architect/Engineer Contact Name: ----------------~Phone: Architect/Engineer E-mail Address: (Attach additional pages with other pertinent project ieformation as necessary.) UCSD 10/14/03 CM@Risk CM/C Lvl-1 P/Q Quest (UCSD Rev. I 0/03//2017) Level I Prequalification Questionnaire Addendum No. 2 dated 1/19/2018
PROJECT NUMBER: 5149/A4L-462/962770 7B. PAST PROJECTS FOR THE REGENTS OF THE UNIVERSITY OF CALIFORNIA Submit the following Past Projects for The Regents of the University of California Project Data Sheet for each past project (regardless of project delivery strategy) between your firm and The Regents of the University of California for the last ten (10) years. If none, indicate none (do not leave blank). PAST PROJECTS FOR THE REGENTS OF THE UNIVERSITY OF CALIFORNIA PROJECT DATA SHEET (A separate sheet must be prepared for each project submitted.) 2. Project Location (which campus?):. 3. Type of Facility:. 4. Project Delivery Method (e.g., Lump Sum, Guaranteed Maximum Price, etc.): 5. Did your firm act as a CM/Contractor, providing both pre-construction services and acting as General Contractor during the construction phase for this project? 6. Project Description: 7. Constr. Type:. 8. Size (gross sq. ft.): 9. Was the project completed under a CM/Contractor construction contract? I 0. Did the CM/Contractor construction contract include a General Contractor contingency? UCSD 10/14/03 CM@Risk CM/C Lvl-1 P/Q Quest (UCSD Rev. I 0/03//2017) Level I Prequalification Questionnaire Addendum No. 2 dated 1/19/2018
PROJECT NUMBER: 5149/A4L-462/962770 11. Were General Contractor contingency funds remaining at the completion of the project? Contingency At Bid: $ Contingency At Completion: $ --------- 12. Did the CM/Contractor construction contract include a stipulated general conditions cost? 13. Were general condition funds remaining at the end of the project? 14. Business name of entity which performed this project: 15. If the entity submitting this prequalification questionnaire is a Joint Venture, did the Joint Venture entity itself perform this project? NIA D 16. Is this project comparable to the DESIGN AND INNOVATION BUILDING project? If "Yes," explain how. ------------------------- 17. Was the project completed within budget? Cost At Bid: Cost At Completion: Explanation:---------------------------- 18. For any differing amount between cost at completion and cost at bid, distribute the sources and/or causes of these changes into the following categories: Document Problems: Unforeseen Conditions: Owner Generated Scope: Regulatory Agency: Other: UCSD 10/14/03 CM@Risk CM/C Lvl-1 P/Q Quest (UCSD Rev. I 0/03//2017) Level I Prequalification Questionnaire Addendum No. 2 dated 1/19/2018
PROJECT NUMBER: 5149/ML-462/962770 19. Was construction begun and completed within the last ten (10) years? 20. Year Project Was Completed: 21. Was the project completed within the original contract time or the adjusted contract time? If completion did not occur within the original or the adjusted contract time, indicate elapsed time in whole calendar days between original or adjusted contract time and actual final completion: 22. Did The Regents assess any back-charges? If answer is "Yes," explain: ---------------------- 23. Did The Regents assess any liquidated damages? If answer is "Yes," explain: ---------------------- 24. Were any claims filed on the project? 25. If claims were filed on the project, please provide the following details for each claim: a. Dollar Amount of Initial Claim: b. Source of Claim (e.g., subcontractor, etc.): c. Method of resolution (e.g., negotiation, mediation, arbitration, litigation): UCSD 10/14/03 CM@Risk CM/C Lvl-1 P/Q Quest (UCSD Rev. I 0/03//2017) Level I Prequalification Questionnaire Addendum No. 2 dated 1/19/2018
PROJECT NUMBER: 5149/A4L-462/962770 UC Client Contact: Title:------ UC Client Phone: UC Client E-mail Address: Architect/Engineer/ Consultants: Architect/Engineer Contact Name: Phone: ~~~~~~~~~~~~~~~~~~ ~~~~~- Architect/Engineer E-mail Address: (Attach additional pages with other pertinent project information as necessary.) UCSD 10114103 CM@Risk CMIC Lvl-1 P/Q Quest (UCSD Rev. 10/03112017) Level I Prequalification Questionnaire Addendum No. 2 dated 1/1912018