Page 1 of 7 Approvals Author Quality System Manager Name: Randy Bennett Doyle Cassity Signature: Date: 04/1/2011 04/1/2011 Electronic versions of this procedure are considered the latest revision and a Controlled Copy when viewed from the JVIC Corporate site. When printed, this procedure is considered an uncontrolled copy unless signed by the Corporate Quality System Manager or his Designee. Doyle Cassity Corporate Quality System Manager TABLE OF CONTENTS BULLET POINTS 1.0 SCOPE/FIELD OF APPLICATION 2.0 REFERENCES 3.0 RESPONSIBILITIES 4.0 5.0 RECORD OF REVISION
Page 2 of 7 BULLET POINTS Receiving, checking condition, verifying compliance with Purchase Order and storing materials. Reporting non-conforming materials to QC and Corporate Purchasing Departments. Notification to QC for materials that have received special services by other than JVIC. Notification to QC for materials requiring supplementary testing or inspections. Actual heat numbers shall be compared to the MTR s received for the materials. Compare information between the PO and the packing list for each item and verify the actual material received matches the description. Depending on the part received the inspection points and steps to follow may vary. Customer Furnished Materials shall be marked with CFM and the job number. Materials shall be protected, properly marked and stored.
Page 3 of 7 1.0 SCOPE/FIELD OF APPLICATION 1.1 This procedure applies to all JV Industrial Companies, LTD. Field and shop locations unless otherwise directed by the client or the JVIC Quality System Department. 2.0 REFERENCES 2.1 Quality System Manual 2.2 Quality Control Manual 2.3 JVICQC-9.0 - Authorized Vendors List (Procedure) 2.4 JVICQC-1.0 - Handling Nonconformance s (Procedure) 2.5 JVICQC-4.0 - Product Identification and Traceability (Procedure) 2.6 JVICQC 20.0 Color Code Procedure (Procedure) 2.7 JVICQC-18.0- Handling and Storage 3.0 RESPONSIBILITIES This procedure is approved by the JVIC Corporate Quality System Manager. All JVIC personnel are required to follow this procedure. 4.0 4.1 Material Receiving will sign and date the Bill of Lading and stamp or write Subject to Check and then release the truck. 4.1.1 If the counts are as specified on the Bill of Lading or Freight Bill, and there is no damage to received materials, Material Receiving will legibly SIGN AND DATE for material that has been checked. 4.1.2 If counts deviate from the Bill of Lading or Freight Bill, Material Receiving shall note discrepancies on Bill of Lading or Freight Bill so that a claim may be placed with the material supplier. 4.2 Using the vendors Packing List, Material Receiving will verify individual items and circle those received in full. Items received as partial shipment or over shipment will be noted on the packing slip. 4.3 Material Receiving will inform Quality Control upon the following: 4.3.1 Receipt of any materials which have received special services such as bending, forming, or partial fabrication.
Page 4 of 7 4.3.2 Receipt of materials requiring supplementary testing or inspections. 4.4 Material Receiving shall make Quality Control and Corporate Purchasing, aware of all nonconformities noted on the packing slip. 4.5 If any items do not have a packing list, Material Receiving shall contact the Supplier to request the documents. 4.6 Material shall be purchased in accordance with JVICQC-23.0 Purchasing, and the requirements of the applicable Code section governing the work to be performed and customer specifications. MTRs (Material Test Reports) will be provided by vendor on materials as directed by the QC Department, Client and/or Code requirements. PMI may be performed to verify Alloy materials as determined by the Area QC Managers or the Corporate Quality System Manager or his designee. 4.7 Quality Control shall generate a nonconformance for items that do not meet specifications (Back orders, and shortages are not a concern at this point.), which will be treated per JVICQC-1.0 and JVICQC-9.0. Material shall not be received until the nonconformance is closed. 4.8 The actual heat number on the material shall be compared to the Material Test Reports received and recorded on the Packing List. Any discrepancies shall be noted on the Packing List and handled in accordance with JVICQC-1.0 and JVICQC-9.0. 4.9 Material Receiving shall match each piece of material to the Purchase Order and the packing list and verify material, grade, size, schedule, manufacturer, required material markings, supplementary requirements, special instructions, etc. 4.10 Material receiving shall remark items with fair to poor legibility of manufacturer s markings. 4.11 When receiving steel flanges, match material, grade, size, schedule, manufacturer, required material markings, supplementary requirements, special instructions, etc. to the Purchase Order and Packing List. Also, verify condition of flange faces and the condition of ends. 4.12 When receiving fittings, match material, grade, size, schedule, manufacturer, required material markings, supplementary requirements, special instructions, etc. to the Purchase Order and Packing List. Also, verify condition of ends. 4.13 When receiving steel piping, match material, grade, size, schedule, manufacturer, required material markings, supplementary requirements, special instructions, etc. to the Purchase Order and Packing List. Also, verify condition.
Page 5 of 7 4.13.1 Material receiving shall tally the lengths of all pipe and write the job number on one end of the pipe. 4.13.2 Material Receiving will be required to color code each length of pipe per the Color Code Chart and JVICQC-20.0 (Procedure). 4.13.3 Dimensional inspection will be performed if required in the Job Instructions or requested by Management. 4.13.4 Materials such as Hollow Forged Pipe that are identified on the end of the pipe will be remarked upon receipt, on the OD of the pipe, approximately six inches (6 ) from one end. All identification for traceability shall be remarked and witnessed. 4.14 When receiving valves, Material Receiving will match the material, grade, tag number, end conditions, pound rating, type trim and size of valve to the Purchase Order and Packing List. 4.15 Items ordered specifically for a job will have the job number or identifying code written on each item received. Items ordered for stock will have the word STOCK written on it. 4.16 When receiving filler metal, Material Receiving shall inspect the packages of welding materials for damage, proper identification, compliance with the Purchase Order, MTR s, Packing List and AWS designation. 4.16.1 Welding consumables received shall be verified to ensure compliance with the filler metal requisition and the approved Weld Procedure Specification (WPS). 4.16.2 Material in damaged containers, unidentified or improperly identified or does not meet the Purchase order requirements shall be identified as Nonconforming by Material Receiving, who shall advise Quality Control to initiate a Nonconformance report in accordance with JVICQC-1.0 and will rate the vendor in accordance with JVICQC-9.0. Materials that are rejected shall be stored in a segregated controlled area. 4.16.3 Materials receiving will initiate an Over / Short / Damaged Report for Material in damaged containers, and such material shall be stored in a segregated controlled area. 4.16.4 Containers of materials that are accepted shall be placed in inventory. 4.17 When receiving Customer furnished materials, Materials Receiving shall verify all items, per the applicable paragraphs above.
Page 6 of 7 4.18 Customer Furnished Materials shall be marked with CFM and the job number. Customer Furnished Materials shall be segregated from stock materials. 4.19 Materials should be stored to prevent direct contact with the ground. 4.20 Markings on stainless steel and high alloy materials shall be applied with low Chlorides and Halogens/ high purity markers. 4.21 Stainless steel pipe and fittings shall be handled with nylon slings; wood; rubber; or stainless steel lined equipment when practicable. Contact with carbon steel shall be avoided. 4.22 Material Receiving shall sign their name, date, SFM (Shop Furnished Material) or CFM (Customer Furnished Material), Job Number or Stock and a note with or without test reports on the Packing List. 4.23 Document Control shall complete a Receiving Log covering all materials received on a daily basis. Each receipt shall have the date (month/day/year) written or stamped on all accompanying paperwork (Packing List, MTRs, Reject Forms, etc.). 4.24 The Receiving Clerk will reconcile the Packing List and the Purchase Order. Production will post the materials received from the Purchase Order to the appropriate inventory records. 4.25 The original MTR s shall be attached to the Material Receiving copy of the P.O. and sent to Document Control.
Page 7 of 7 5.0 RECORD OF REVISION Revision Date Description 0 Initial Issue 1 11/05/2008 Complete Rewrite 2 01/27/2009 Changed Format 3 04/22/2010 Changed wording in paragraph 4.5.1 from Mill to Material 4 09/27/2010 Changed Format, and added Bullet Points 5 04/1/2011 Revised Section 4.16.1