Automation solutions for oil & gas, defense and aviation applications Version 7.0
Aviation FuelsManager The Varec FuelsManager suite of software solutions has been a longtime standard of major oil companies and defense organizations. In addition, FuelsManager Aviation is rapidly becoming the system of choice for the aviation industry. FuelsManager Industry Solutions FuelsManager Oil & Gas FuelsManager Defense FuelsManager Aviation All three FuelsManager industry solutions operate on standard Microsoft Windows 2000/XP platforms. You will find using all elements of the graphical user interface (GUI) to be second nature. Our involvement with leading airlines, industry experts and aircraft fuel servicing companies at major commercial airports has provided us with extensive knowledge and proven experience to offer a simple solution to the complex problems you face in your unique environment. Electronic Fuel Ticketing Real-time Dispatch Operations
Understanding an Industry s Needs What is new in version 7.0 The latest version of the FuelsManager Aviation industry solution is now available. Each edition provides all the usual features you have come to expect from the industry s most advanced fuels management, real-time dispatch, inventory management and electronic fuel ticketing software. Fuel Ticket Kiosk Provide a proficient way for your fueling operators to enter fuel ticket data and eliminate the need for additional data entry. A FuelsManager Aviation Kiosk minimizes ticketing errors by validating information as it is entered by the actual fueling operator. ACARS Paperless Fuel Ticketing A unique paperless fueling process improves efficiency and helps you reduce delays! The FuelsManager ACARS (Aircraft Communication Addressing and Reporting System) interface allows delivered fuel ticket information to be sent via wireless communications to the cockpit of the fueled aircraft. Mobile Dispatch In the dynamic airport environment, you need your dispatch supervisors out on the ramp. FuelsManager Aviation Mobile Dispatch allows you to take your dispatch operations on the go! A ruggedized PC runs all the features of the industry s leading dispatch software. Enterprise Edition An all new edition provides corporate-wide overviews and administration of all FuelsManager v7.0 installations via the Intranet/Internet. The Enterprise Edition utilizes the latest in Microsoft technology, such as.net and SQL Reporting Services, to deliver powerful new features, such as online fuel reporting and web ticketing. Daily Reconciliation Enterprise Administration Airline System Integration
Electronic Fuel Ticketing Login Select Flight Flight Header Vehicle ID Required Fuel Move your fueling operations to electronic ticketing Each FuelsManager Aviation Edition provides an electronic ticketing option to help you reduce the effort and remove the errors associated with handwritten paper tickets. Kiosk Fuel Ticketing Fuel ticketing information can be entered into your FuelsManager Kiosk in batches, either during the working day or at the end of each fueling operator s shift. Efficient Data Entry Fuel tickets can be printed at a FuelsManager Kiosk and ticket information is automatically available to FuelsManager Fuels Accounting, eliminating the need for additional data entry by administrative personnel. Validating Fuel Tickets The Professional Edition ensures your records are accurate and complete by performing automatic cross-checks and validating data as it is entered by your fueling operators. PRO032GVAE0510_FuelsManagerAviation_v7.indd 4 5/19/2010 5:37:53 PM
Arrival Fuel Volume Delivered Final Gauge Values Validation Fueling Complete Real-Time Ticket Process Your fueling operators can utilize FuelsManager IntoPlane computers for receiving, entering, calculating and validating all information throughout the aircraft fueling process in real-time. IntoPlane Fueling Ruggedized FuelsManager IntoPlane computers and Data Capture Units are designed to fit your existing fueling operations. This includes all types of aircraft fueling vehicles (hydrant carts, hydrant vehicles, tank trucks), environment and infrastructure. Dispatch Integration Aircraft fueling details (fuel loads and aircraft information) can be downloaded from FuelsManager Dispatch and viewed on the IntoPlane computer screens in real-time or manually entered and confirmed by the fueling operator. Fueling status is also reported back to FuelsManager Dispatch, allowing your dispatcher to react quickly to any impending delays or fuel load changes. PRO032GVAE0510_FuelsManagerAviation_v7.indd 5 Into-plane Operations el Automatic Data Capture The Varec Data Capture Unit (DCU) interfaces to aircraft fueling vehicles fuel meters to capture fuel delivered aboard the aircraft. The volumes are transferred to its FuelsManager IntoPlane computer via wireless communications. This eliminates data entry errors and ensures the final volume pumped is accurately calculated and validated prior to closing out the refueling. Completed Transactions Once aircraft fueling is complete, the validated transaction information is sent to the FuelsManager Aviation Server for use in Fuels Accounting or transferred to airline systems, such as ACARS for paperless fuel ticketing to the aircraft captain. 5/19/2010 5:37:58 PM
Dispatch Operations Managing your fueling resources effectively Using standard office or mobile software, your dispatchers are able to use data from pre-loaded flight schedules, as well as Flight Information Display Systems (FIDS) and airline load planning systems to interact with aircraft fueling operators in real-time. Fueling Schedules The main FuelsManager Dispatch computer display combines all flight information into an intuitive, graphical representation of the current aircraft fuel servicing schedule. Real-time Information Management Tailored display screens show the current status of all flights with upto-date fueling information; manual paperwork is minimized. Resource Planning Provision of accurate and consistent real-time flight information allows you to highlight any potential for reducing vehicles. Up-to-date Ground Handling Information Any changes affecting the current aircraft fueling schedule is clearly displayed to provide advanced warning of potential delays. Automatic IntoPlane Updates Allow your fueling operators to react quickly by sending fueling data and updates directly to the IntoPlane vehicle systems and Fuel Ticket Kiosks. Mobile Dispatching Take your dispatch operations to the ramp with a ruggedized, vehicle mounted computer that runs FuelsManager Dispatch.
Minimize the Chance of Delays FuelsManager Aviation Dispatch is able to seamlessly import and export data via the following optional interfaces: Flight Information Fueling Details and Status Departure and Arrival Information (gates, times) Consumer, Vendor, Owner and Product Add, Modify and/or Delete Flight Schedules. Allow your dispatchers to plan and manage resources more effectively! A custom interface imports standard airline marketing schedules into FuelsManager Aviation Dispatch. FIDS. React quickly to flight schedule and gate changes! The FIDS interface provides realtime flight information updates directly into FuelsManager Aviation Dispatch. Fuel Loads. Reduce the effort required to collect, document and deliver fuel load information! This unique interface receives and collates fueling data and dispatched fuel orders in real-time. Current Schedule Flight Details Airline Schedules Estimated Fueling Time Fueling Status Timeline View by Fueling Operators, Vehicles or Departure Gates Weights and Balances. Improve your operations and save time by automatically verifying aircraft fuel loads with airline Weights and Balances systems! This real-time interface gives your fueling operators the ability to automatically calculate and validate correct fuel loads at the aircraft wingtip.
Fuels Accounting Maintaining accurate fuel inventory and accountability FuelsManager Aviation allows you to manage all transactions that are the result of fuel movements throughout your airport fueling system. This information can be entered manually, imported or automatically captured. You are able to manage receipts, issues, defuels, reloads/top-offs and also track book inventory movements, such as transfers and adjustments, through an intuitive Microsoft Windows User Interface. Transaction Journal A summary of all transactions is provided for each day of activity. The individual details are calculated and book inventories can be sorted by date range, product or customer. Reconciliation Compare the book fuel inventory to physical (stored) inventory with a single, easy-to-use Windows interface. The comparison results in a gain or loss, which allows you to balance your accounts on a daily, weekly or monthly basis. Similarly, fuel meter reconciliation allows you to reconcile daily tickets for each aircraft fueling vehicle. Any tickets not entered in the system, entry errors and meter skips can be easily identified using this feature. Closeout and Reporting You can closeout and report your fuel transactions with ease for a specific time period, automatically creating an audit trail. Transactions within a closed period cannot be modified, ensuring published data is not changed by mistake.
Daily Reconciliation & Reporting Transactions User Data Product ID Tax Zone Inventory Aircraft Owner, Vendor, Consumer FuelsManager Fuels Accounting is able to seamlessly import and export data via the following optional interfaces: Reconciliation Physical Inventory or Vehicle Meter Reconciliation Time Period Add, Modify or Delete Print Results Aircraft ExSTARS. Have the confidence of knowing your ExSTARS report is accurately submitted to the IRS ontime, each and every month! The required EDI file is automatically calculated and includes a daily summary of all receipts and issues, product returns/credits, book adjustments, daily net totals and end-of-month physical inventories. Closeout By Date Period, Manager and Product Net and Gross Book-to-Physical Inventory and Variance Closeout Period Comparison Fuel Farm. Integrate physical (stored) inventories into your fuels administration and accounting process! FuelsManager Aviation is a companion product to FuelsManager Oil & Gas, Varec s SCADA system for fuel farm automation (pump & valve control), inventory management and automatic tank gauging (ATG). Journal Manage All Transactions Print Reports Export Data
Enterprise Administration Access information from all your airports The Enterprise Edition provides corporate-wide overviews and administration of all FuelsManager Aviation installations. It enables remote users and customers to secure access data relevant to their respective business operations using a standard web browser. Integrate with Microsoft Office Do you require up-to-date information for business meetings or reports? FuelsManager Enterprise Edition allows you to quickly export data in various file formats. For example, export data to Microsoft Excel and use Excel s features to aggregate data or create professional charts and graphs. Alternatively, a standard CSV file can be exported from FuelsManager and imported into other third-party systems. As a Microsoft Certified Partner, you can be assured we integrate the power and security of Microsoft Windows into every part of our products.
Accountability Across Your Business Web Fuel Ticketing The Enterprise Edition allows aircraft fuel ticket information to be entered over the Internet or your Intranet using a standard web browser. This allows you a very cost-effective ticketing solution for smaller airport operations. Enterprise Administration Automated Reporting Services Each authorized user is able to view reports of their specific data from all airport locations. Reports can also be automatically exported by the FuelsManager Web Server and delivered via email to designated users.
Aviation Flight Information Display System (FIDS) Across your airport FuelsManager Aviation can be utilized across any size airport to provide a completely integrated fuels accounting, dispatch and into-plane solution. Custom Interfaces FuelsManager can be adapted to exchange data with your existing systems. Fuel Release and Load Planning Airline Fuels Management System Local Area Network Internet or Intranet FuelsManager Web Server FuelsManager Web Server is able to interface to all local FuelsManager Servers. This allows information to be provided to your employees and business partners, including airlines, service providers and oil companies. Local FuelsManager Server Fuel Farm Server When integrated, the FuelsManager Oil & Gas Server is able to provide fuel level, temperature, density gross and net volumes for use throughout the FuelsManager Aviation System. Fuel Ticket Kiosk The Fuel Ticket Kiosk provides an easy and efficient way for your fuelers to enter ticket information into the FuelsManager system, either during the working day or at the end of a fueler s shift. Fuels Accounting Workstation Your administrative personnel are able to perform accounting functions of a day s fueling activities. Dispatch Workstation Your dispatchers are able to monitor, manage and dispatch all resources and fuel load information for aircraft fueling in real-time. ACARS Mobile Dispatch Mobile Dispatch provides the same functions as Dispatch, but on a mobile computer installed in your supervisor s vehicle. Wireless Communications The IntoPlane Handheld, Truck or Mobile Dispatch Systems communicate with the FuelsManager Aviation Server via wireless technology. Hydrant Cart Handheld System Truck Computer System IntoPlane Vehicle Systems Data Capture Units interface to the fuel meters and transfer captured start and stop meter values to the IntoPlane Handheld or Truck Computers. The fueler is then able to calculate and validate the entire fueling process directly at the wingtip. ACARS Messaging FuelsManager Aviation can print the completed transaction at the gate and also create an ACARS message that may be transmitted to the aircraft cockpit for paperless fuel ticketing.
Automation all the Way to the Wingtip Across your business Bring together multiple airport fueling system data to your corporate headquarters, allowing complete visibility of your operations. Remote Users Email Reports ERP Systems (e.g. SAP) If you run or manage a fueling operation at an airport, you know how crucial it is that all the individual elements of your operation work together smoothly. FuelsManager provides complete solutions for the aviation industry from the fuel farm to take-off. Remote Users Remote users are able to connect to FuelsManager via the Internet/Intranet. Each user is able to access data relevant only to their business area. Internet/Intranet LAN or WAN Business Integration Varec has extensive experience in integrating FuelsManager with ERP systems and third-party business partners to enable e-business. Integrate fuels accounting, real-time dispatch operations, electronic fuel ticketing and web-server technology in a single solution. Firewall Reduce the costs of your operations by entering transaction data only once during the fueling process. Local Users Local Users Individual departments, such as IT, logistics, maintenance or accounting, can access inventory data over the LAN using a standard web browser. Local Area Network Internet/Intranet LAN or WAN Firewall FuelsManager Web Server FuelsManager Enterprise Edition is installed on a high-availability server PC with Microsoft Cluster Services to provide reliable access to your data. Optimize fuel ticket handling and reduce or remove the need for manual data entry by administrative personnel. Improve resource utilization for ramp fueling operations by monitoring, managing and dispatching all resources and fuel load information in real-time. Streamline the fueling process using electronic data entry and automated transaction validation. Capture fueling information at the wingtip using mobile computing and wireless technologies. Local FuelsManager Server Each Standard or Professional Edition FuelsManager PC can be connected to the FuelsManager Web Server located at the Company Headquarters.
Aviation Solving your daily problems If you manage single or multiple aircraft fuel servicing and storage facilities, your fuleling operators are facing the same daily challenges. Do you need to... Standard Edition Professional Edition Enterprise Edition** Optional Features Perform daily fuel accounting. Accurately manage fueling transactions and keep track of book inventory versus physical (stored) inventory to reduce daily variance Validate your paper tickets. Easily perform reconciliation by locating missing or questionable ticket data, such as fuel meter skips Standardized reporting. Print or export reports of your daily operations, including end-ofmonth inventories, customer activity and product movements Optimized fuel ticket handling. Allow your fuelers to enter ticket data directly into the Fuel Ticket Kiosk* and increase the efficiency of your accounting process Manage dispatch operations in real-time. Track and supervise all fueling personnel and equipment using an easy to understand, graphical display Validated fueling transactions. Validate fuel tickets as your fuelers enter ticket data directly into the Fuel Ticket Kiosk* and increase the efficiency of your accounting process Bulk-import flight schedules. Remove the need for manual data entry using standard CSV or custom* import of flight schedule files Automate data capture. Automatically capture fueling data and fueling status at the wingtip using handheld computers and wireless communications* Integrate transactions across your enterprise.** Collect transaction data from multiple airports and view via a standard Internet connection Web fuel ticketing.** Enter transactions over the Internet or your Intranet from any connected PC using a standard web browser Reporting services.** Run reports that collate inventory data from across your entire corporation, export reports to various formats and schedule reports for automatic email delivery Integrate with airport information systems.*** Enable real-time operations using custom software interface adaptors to connect to FIDS, Fuel Load, Weights and Balances, ACARS and airline accounting systems Submit to ExSTARS.**** An integrated ExSTARS interface automatically calculates and creates the required EDI file for submission to the IRS * Supplied separately ** Requires FuelsManager Aviation to be installed at integrated facilities *** Requires FuelsManager Aviation Professional Edition to operate **** Requires FuelsManager Aviation Standard or Professional Edition to operate
If You Manage Fuel at an Airport Which edition is right for you... Standard Edition Provides comprehensive fuels management and accounting, including: Kiosk Fuel Ticketing Inventory and Meter Reconciliation Standardized Reporting Professional Edition Provides additional features to integrate dispatch operations with real-time, into-plane refueling at the wingtip, including: Electronic Fuel Ticketing Automatic Data Capture Dispatch Management Flight Release Integration Enterprise Edition Provides corporate-wide overview and administration of airport fuels management operations via the Internet/Intranet, including: Online Web Reports Automated Email Reports Web-based Fuel Ticketing Optional Features FuelsManager Aviation is available in three editions: Standard, Professional and Enterprise. This allows you to choose an edition that suits the level of functionality your operation requires. Varec also provides a number of options that can be integrated into any edition of FuelsManager Aviation, including reporting tools, fuel farm automation, airline systems and ERP integration. Provide aircraft captains with paperless fuel ticketing by seamlessly transmitting final fuel transactions directly to the cockpit via ACARS messaging system. Improve tracking of fuel movements and reduce inventory gains and losses. Accurately track book inventory versus physical inventory on a daily basis. Run, compile and deliver automatic email reports from FuelsManager Aviation for corporate-wide visibility. Simplify data entry by using a standard web browser to enter ticket information online. Share operational, time sensitive or critical data across your entire business by integrating your existing systems with FuelsManager. For United States refueling operations, automatically create an ExSTARS EDI, file for submission to the IRS.
Measurement, Control and Automation Varec is a worldwide leader in measurement, control and automation systems, supplying integrated hardware and software solutions to oil and gas, defense and aviation markets. Corporate Headquarters 5834 Peachtree Corners East Norcross, GA 30092 Tel: +1 (770) 447-9202 Toll Free: +1 (866) 698-2732 Fax: +1 (770) 662-8939 North American Sales 9801 Westheimer, Suite 302 Houston, TX 77042 Tel: +1 (281) 498-9202 Fax: +1 (281) 498-0183 Defense and Government Services 1800 Diagonal Road, Suite 600 Alexandria, VA 22314 Tel: +1 (703) 837-9202 Fax: +1 (703) 837-9209 www.varec.com 2005 Varec, Inc. All Rights Reserved. This document is for information purposes only. Varec, Inc. makes no warranties, express or implied, in this summary. The names of actual companies and products mentioned herein may be the trademarks of their respective owners. Document Code PRO032GVAE0805