IA - IBSP Induction to students Sep 2015 1
Contents Introduction Objectives Timeline IA-IBSP Allocation Mechanism Announcement of Allocation Support from IVE Further points to note FAQ 2
Introduction IA & IBSP are two separate modules Industrial Attachment: 91 hrs Industry-Based Student Project: 117 hrs Assessments required Student can apply learnt knowledge in real workplace and gain working experience Company can train up and select potential students for future employment Students fail in either modules would not be able to graduate with the intended award of programme 3
Introduction Expectations on student: Gain real workplace experiences Build up personal networks Try your best to complete the tasks assigned Not always be helpful, could be burdens If no paid, still have to do Good conduct: representative of IVE Build up the reputation of IVE together! 4
Introduction Previous successful cases: Student attached to company Worked out student project in company Employer satisfied with good performance Student graduated with offers from both the CUHK and the attachment company Student chose to work rather than further study [Some companies do provide scholarship / allowance to employee studying degree programmes] 5
Introduction Survey on IA-IBSP in May 2014 (Students): Overall 8 1. Attachment met their expectation 7.9 2. Adequate support from teaching department 7.8 3. Adequate support from attached company 7.6 4. Attachment is very useful 8 5. Attachment duration is appropriate 8.3 6. Pre-attachment preparation sessions are useful 8.3 7.2 7.4 7.6 7.8 8 8.2 8.4 1 = Strongly Disagree 10 = Strongly Agree 6
Introduction Survey on IA-IBSP in May 2014 (Employers) : Overall 8 1. Liaison and arrangement were smooth & effective 8 2. Supervision on student by VTC was adequate & effective 7.9 3. Documentation was useful for supervision 7.7 4. Satisfaction of IA & IBSP 8.1 5. Willing to provide IA and IBSP in the future 8.4 7.2 7.4 7.6 7.8 8 8.2 8.4 8.6 1 = Strongly Disagree 10 = Strongly Agree 7
Introduction Survey on IA (May 2014): 10 9 8 7 6 5 4 3 2 1 0 4 3.5 3 2.5 2 1.5 1 0.5 0 Students' self-evaluation 10 = Great improvements 1 = No improvements 8 Employer rated 4 = Notable improvement 1 = No improvement
Objectives Industrial Attachment (IA): 1. relate learnt knowledge and technical/professional skills to practice in a real working environment and apply trade specific knowledge to solve problems; 2. handle assigned tasks in the workplace with appropriate work attitude and key skills; 3. identify their own strengths and weaknesses through the attachment; 4. develop a personal development plan and make a proposal for Industry-Based Student Project (IBSP). 9
Objectives Industry-Based Student Project (IBSP): 1. integrate and apply knowledge and skills learned in the course and experience gained from industrial attachment to solve engineering problems; 2. implement relevant aspects ofproject management; 3. perform project tasks to solve encountered problems with due reflection on safety, energy and environmental issues; 4. produce formal written reports and give oral presentations explaining the project work. 10
Timeline Period Sept Sept Sept Oct - Dec Oct - Dec Jan Jan Jan-Feb Feb - April May 11 Event IA / IBSP induction to student Invitations to companies to join the IA / IBSP Preparation of CVs by students (download from web) Submission of student CVs via web List of companies offering placements Arrange interviews to students Announcement of placement result & IVE supervisors Workshop before placement IA - Assessment IBSP - Interim & Final Assessments Assessment results Graduation for employment / articulation
IA-IBSP Allocation Mechanism A company list with company name, post, location, allowance, no of placements would be disseminated through web Students need to check web constantly for the updated list (https://st-eng.vtc.edu.hk/internship/ ) Students interested in the post should apply via web to IA coordinator (Mr WF Chang / Mr. Murphy Lai) Academic results would be a basic criteria to select the application 12
IA-IBSP Allocation Mechanism No. of applications sent to the company would be ~2 times of the placements offered Company would decide which students to go for interview and placement 3 to 4 interviews would be arranged for each student, depending on surplus of placement Unallocated students would be arranged for in-house placement 13
IA-IBSP Allocation Mechanism Company No. 1 2 Company list (example) Company Name Nature of Business Project Description Allowance Kai Shing Management Services Ltd. CLP Power Hong Kong Limited Property Management Power Company 3 CLP Engineering Limited E & M contracting Energy Management and facilities improvement works 1) Power system security assessment and contingency plan formulation. 2) To produce a simulator for LV board heat monitoring. 3) To develop training videos on our HV various E&M project i.e. MTR projects, AA projects, Lighting project.. 14 without pay $6500/mth Company Location (District) No. of Vacancies Kwai Fong 10 Yuen Long, Tai Po, Shatin $6500/mth Kwai Chung 8 4 Housing Society Building Services Installation project $150/day Causeway Bay 5 5 Housing Authority Building Services 6 Fungs E&M Engineering Co., Ltd. 9 Shiu Wing Steel Ltd. E & M contractor Manufacture of steel round bars 10 Southa Technical Ltd. E & M engineering 11 Pentac Engineering Ltd. 13 Gammon Construction Limited Building Services Consultant Project co-ordination, testing & commissioning and relevant documentation TBC Practice in electrical maintenance works on steel rolling Industrial machines; Programming in PLC automation system and CAD drawing Engineering design, drawing, technical documentation & project coordination without pay $2000 - $3000/mth $300/day + free lunch 5 Homantin 2 Hunghom 7 Tuen Mun 5 $250/day Chai Wan 3 Design drawing (AutoCAD), perform calculations. $3000/mth North Point 4 Engineering Electrical system ro BS system $270/day Quarry Bay 5 14 Kenworth Engineering Ltd. E & M contractor Maintenance works $4500/mth Kwun Tong 3 15 Johnson Controls Hong Kong Limited Building Services Tender preparation & site supervision TBC Kowloon Bay 4
IA-IBSP Allocation Mechanism Student considerations: Personal interests Training areas Profile of the company Location Allowance & benefits 15
Start Work flow of Allocation Select companies & Submit CV Arrange interview? N Y Job offer? N Y Accept offer? N with valid reason? Y Y N End line up again at the end of the queue 16
IA-IBSP Allocation Mechanism Preparation list for application Updated academic results with CGPA CV Photo Application form (as required by specific company) 17
IA-IBSP Allocation Mechanism Interview - preparation Arrive on time or a little bit earlier Prepare for tests (if applicable) Tidy and pleasant look Correct dress code, depending on post True copy of transcripts Study the backgrounds of the company, business natures and the job duties from their websites 18
IA-IBSP Allocation Mechanism Interview DOs during discussion Correct attitudes Show how you fit for the post Show your eagerness to the post Good listener with appropriate acknowledgements and replies Inform employer you need to come back to school to attend classes 1 day per week and no. of RS modules if it is applicable to you Smile 19
IA-IBSP Allocation Mechanism Interview clarify on Duties Working hours Working days 5 days / Sat / alternate Sat? (Institute holidays company holidays) Date of the reporting duty (avoid overlap with exam period: 2 Jan 2016 12 Jan 2016) End of the IA-IBSP period exam Allowance 20 (30 Apr 2015) before
IA-IBSP Allocation Mechanism In-house attachment No paid Unallocated students: Too many Restudy modules Failed in all interviews Unallocated students will be arranged to inhouse attachment as mandatory arrangement 21
Announcement of Allocation Mark the date of reporting duty to the diary Meet the IVE supervisor Must attend a Workshop* before attachment Work attitudes, ethics, conduct & professionalism Safety issues, Insurance Assessments: log book & report templates Submission schedules Emergency contacts (*One of the passing criteria of IA) 22
Announcement of Allocation Documents Statement of Understanding Company, department and student tripartite agreement Confirmation of student intern status under the Minimum Wage Ordinance (Cap. 608) Other agreements with the company need to be reviewed by the IVE supervisor 23
Support from IVE Templates of CV https://st-eng.vtc.edu.hk/internship/ Questions on the company IA coordinator or Lecturer concerned CV writing and review: LC / SDO Interview skills: SDO 24
Further points to note Confidential information need the permission from company before disclose If applied financial support, be aware of the total family income. Consult advice from SDO and make necessary arrangement with the company since allowance may be considered as income. 25
Further points to note Termination of attachment by IVE supervisor: SAFETY of student come first! by company: misconduct? by student: boring? irrelevant training? Illness? Should discuss with supervisor first! Worst case scenario could be FAIL in IA/IBSP! 26
FAQ 1. Can students solicit their own placement? Answer: It can be discussed with IA coordinators and programme leaders. Should be fine as long as MILOs are matched and assessments can be made. 2. Is Statutory Minimum Wage (SMW) applicable? Answer: SMW does not apply to student intern. Department would prepare a Confirmation of student intern status under the Minimum Wage Ordinance (Cap. 608). 27
FAQ 3. Does the company need to enroll MPF for the student? Answer: As long as there is an employment relationship (employment contract) between the student and the offering company for a continuous period of not less than 60 days, the enrollment of MPF is required. The employers need to decide whether IA arrangement will involve an employment. 28
FAQ 4. Is student covered by insurance? Answer: Students joining industrial attachment are covered under the VTC Group Personal Accident Insurance and a Personal Liability Insurance. Students are suggested to purchase additional insurance depending on the nature of work and risk of specific industry. 29
https://st-eng.vtc.edu.hk/internship/ Q&A 30