TORONTO CHRISTMAS MARKET Distillery Historic District November 29 th December 15 th, 2013 VENDOR APPLICATION EVENT DATES AND HOURS OF OPERATION Dates: November 29 th December 15 th, 2013 Weekday Hours: 12noon 9pm Weekend Hours: 10am 9pm The quality of a traditional Christmas market depends very much on maintaining a high standard of the vendor products it offers. The Toronto Christmas Market (TCM) is dedicated to immersing visitors into a world of folklore and craftsmanship as well as enticing them with traditional, seasonal gastronomic specialties to provide an experience filled with European elegance and charm. As such, the Toronto Christmas Market is specifically looking for the following: Decorative Christmas and holiday articles (fresh wreathes and centerpieces) One of a kind handmade items that can be made and demonstrated on site Holiday themed children s books Unique holiday gift items Canadiana themed items If you feel you have a product that represents one of the above categories we would be happy to have you apply to be a part of the 2013 Toronto Christmas Market. Please do not apply if your product does not fit into one of the above categories. Also, note we are NOT looking for jewelry vendors and hot food items. ACCEPTANCE CRITERIA: Your application package will be juried for the quality, uniqueness and salability of your product, fit into the authentic European theme, and overall balance of the category your product falls into. Applications will be reviewed by the Toronto Christmas Market committee on a monthly basis. 1
You will be notified within two months of receiving your application as to whether it has been accepted. Upon acceptance, the agreement requires the vendor to provide a 50% nonrefundable deposit. The application will not be confirmed until the deposit is received. 1. Products must be seasonal, traditional and unique, and fit into one of the above stated product categories. 2. Vendors are accepted based on the items approved as listed in the application form, and as such may only sell approved items; any changes or additions to the product line(s) must be approved by the TCM administration in advance. 3. Vendors obtain the right to use the assigned vendor cabin(s) and are responsible to have the space operational during all hours of the Market. If you plan on having someone else work your booth for you, you must notify the TCM Manager. 4. If you MUST miss the Market for any reason you are required to have someone work your booth for you or have someone sit in your booth with a SOLD OUT sign. In the event of an emergency, call the TCM Manager. 5. For any unforeseen circumstances that happen during TCM hours, please see the TCM Manager. No refunds will be issued for non-usage of cabin(s) or cancellation of contract. 6. Vendors may not loan, give, or sublease the cabin(s) assigned to them. 7. Vendors are required to be open for the entire duration of the TCM operating hours. As such, all vendors must open on time for the entire duration of the event. 8. Any business ownership changes, at any time, require a new application for vendorship. 9. All food vendors are responsible to know and comply with all applicable health regulations. 10. Baked goods and all other food products must be properly covered, kept at proper temperatures (as specified by Health and Safety), and displayed on tables that are covered by a tablecloth. 11. All foods not sold in concessions (including individual servings) must be wrapped in new plastic as set out in all applicable health regulations. 12. All prepared food items must clearly state the vendor s name and address (may be Market address i.e. Cabin #8), and ingredients and size (weight, count, volume as necessary) as set out in all applicable health regulations. 13. Crafts and non-food items may be bagged in used bags. 14. All vendors must meet all health and safety and fire regulations. 2
FAILURE TO COMPLY WITH TCM RULES AND REGULATIONS: An infraction may result in, and not necessarily in this order: A written warning A minimum $50.00 charge and/or Loss of vendor cabin(s) Permanent loss of vendor cabin(s) will result in all monies (deposit) being forfeited. All decisions made by the committee appointed TCM Manager are final. Note: The Toronto Christmas Market reserves the right to change, interpret, and enforce these policies and guidelines deemed necessary to maintain the consistency, individuality and authenticity of the Market for the benefit of all being served by the festival. *CRITERIA ARE SUBJECT TO CHANGE WITHOUT NOTICE. The Toronto Christmas Market reserves the right to limit Market size and reject applications with or without reason. Decisions of the Toronto Christmas Market committee are final. VENDOR CABIN INFORMATION AND PRICING: The TCM will provide vendors with the following: 8 foot x 10 foot wooden cabin structure OR 6 foot x 10 foot wooden cabin structure (structure size varies by location) 2 x 15amp power circuits to connect a heating device and indoor lighting A cabin sign with vendor name on it Basic interior and exterior cabin décor Any additional power requirements will be at the cost of the vendor and must be paid in full prior to the start of the event. Each vendor will be required to bring all additional requirements that might include, but are not limited to: A heating device Additional décor for the interior and exterior of the cabin A padlock to secure the cabin overnight Any additional vendor signage (please note, vinyl banners are not allowed) Additional shelving for product display Items required for food preparation All vendors are responsible for cleaning their cabin area and removing their own garbage. Information on garbage pickup and bin locations will be available. Booth Décor: Toronto Christmas Market management is very strict about booth décor and product display; the décor of the booth must fit with the Christmas and holiday theme of the event, and merchandise must be displayed in a clean, uncluttered fashion. As such, all vendors are mandated to work with the TCM décor and merchandise display artist leading up to and during setup of the event. Further information will be provided upon acceptance. 3
Vendor Fee: The 2013 Toronto Christmas Market vendor rate is as follows: CABIN $2,100.00 HST $ 273.00 TOTAL $2,373.00 Trinity Street location is an additional $400 plus HST. Please note there are no vacancies on Trinity Street at this time. Cabin rental is 100% non-refundable upon written and/or verbal confirmation. The TCM space allocation will be based on an overall Market plan. Changes to accommodate City/fire regulations, City of Toronto regulations, or Market plan may alter vendor cabin locations. If accepted as a vendor you will receive a map identifying your Market location before event setup. Please note, your assigned location is non-negotiable. Upon acceptance the following deposit is required: DEPOSIT $1,050.00 HST $ 136.50 TOTAL $1,186.50 Remainder of payment is due October 15, 2013 and is non-refundable. Please note: Vendors should apply as soon as possible as vendor cabins are limited and fill up very quickly. SUPPORTING MATERIALS: Your application MUST include the following items: Application form (printed from next pages) Photographs representing all of the items you would like to sell at the Market Photographic examples of previous booth and/or store décor and product display Biography of the vendor and their experience A price list of all of the products you wish to sell Bakery items If accepted, a sample of the food item must be sent over to the TCM committee for a tasting before official acceptance 4
TORONTO CHRISTMAS MARKET The Distillery Historic District November 29 th December 15 th, 2013 VENDOR APPLICATION Name: Company Name: Address: City: Phone: Postal Code: Email: Website (if any): Products: (Please list all of the items you wish to sell. Attach a separate sheet if necessary) Please tell us what other GTA shows you plan on participating in during 2013: 5
Vendor cabin description: (As it will appear on the TCM website). Maximum of 20 words. If accepted you may be asked to provide a picture to accompany your description. Booth décor and product display: (Please describe how you intend to decorate your cabin and display your product in keeping with the authentic Christmas Market theme. Attach a separate sheet with drawings and pictures if necessary) The committee will review applications once a month. Please allow two months for your application to be reviewed and accepted. The earlier you submit your application the better. We are currently accepting applications and will continue to accept applications until all vendor cabin spaces have been filled. SEND YOUR APPLICATION TO: The Distillery Historic District c/o The Toronto Christmas Market 9 Trinity Street, Suite 200 Toronto, ON M5A 3C4 I give consent to the Toronto Christmas Market to disclose my name, company name and/or telephone number to those persons inquiring about my product(s). I am eligible, have read, understand, and agree to comply with all Market rules and regulations as specified by the Toronto Christmas Market as per attached rules and regulations. Signature: Date: 6