Appointment of Admissions & Attendance Manager Information for Candidates
CONTENTS Pages 1. Selection Arrangements 2 2. Job Description 3 3. Person Specification 4 4. Recruitment and Selection Policy Statement 5 6 ALSO INCLUDED: Letter from Headteacher Application Form 1
POST OF ADMISSIONS AND ATTENDANCE MANAGER School: Brightside Primary School Telephone: (01277) 655995 School Group Size: 3 Salary Range: Band 2 Monday to Friday 8.30am to 3.30pm During term time and one week in the Summer Holidays (40 weeks in total) Start Date: 22 nd April 2014 subject to medical clearance and e-crb clearance 1. SELECTION ARRANGEMENTS - THE PROCESS This paragraph tells you about how the selection process will operate. You are asked to complete the enclosed Application Form which you should relate specifically to the Person Specification. You should ensure that your application is completed online at www.essexschoolsjobs.co.uk CVs are not to be included in your application. Your application will not be acknowledged but, should you have any queries regarding receipt of your application, please do not hesitate to telephone Mrs I Unite on 01277 655995 Closing date: Noon, Tuesday 4 th February 2014 Shortlisting is scheduled for: Tuesday 4 th February 2014 Interviews: Wednesday 12 th February 2014 2
BRIGHTSIDE PRIMARY SCHOOL Job Title: Responsible To: Line Manager: Admissions and Attendance Manager Headteacher Bursar Salary Scale: Band 2 Responsible For: To complete administration in relation to pupil attendance. To complete administration in relation to pupil admission and transition. Duties and Responsibilities: Attendance: To enter daily registration onto SIMS. To maintain the absence book. To produce a list for first day call back. To phone parents from call back list. To manage holiday requests and produce letters as and when appropriate. To produce attendance data for headteacher on a termly basis. To produce attendance certificates on a termly basis. To produce attendance letters for pupils with concerns. To follow up from attendance letters. To arrange and attend attendance meetings with Headteacher. To hold meetings with Education Welfare Officer to discuss attendance and referral of students to Education Welfare Service. To follow the school s Attendance Policy. Admissions: To liaise with the Essex admissions department with regard to new admissions. To complete all paperwork necessary for a new admission. To enter new admissions onto SIMS. To ensure parents have completed all relevant paperwork. To prepare the Parents Information Pack. To maintain the School Prospectus. To ensure all paperwork is completed when a pupil transfers to a new school. 3
Welfare: To administer first aid to pupils as required, in keeping with the school s policy. To liaise with parents regarding pupils sickness/injury. To assist with the general welfare of pupils. To complete online accident report forms. Reception: To be the first point of contact for both telephone and face to face enquiries and take messages where appropriate. To ensure school security arrangements are always complied with, including the issue of visitor s badges and signing of the visitor s book. To accept and sign for deliveries as appropriate. To provide hospitality for visitors to the school. General: To complete the School Census data termly. To produce a monthly newsletter for parents. To maintain the ParentMail database. To be responsible for the preparation and maintenance of the manual and computerised pupil data records. To participate in the performance and development review process, taking personal responsibility for identification of learning, development and training opportunities in discussion with line manager. To comply with individual responsibilities, in accordance with the role, for health & safety in the workplace To ensure that all duties and services provided are in accordance with the School s Equal Opportunities Policy The Governing Body is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share in this commitment The duties above are neither exclusive nor exhaustive and the post holder may be required by the Headteacher or Deputy Headteacher to carry out appropriate duties within the context of the job, skills and grade 4
PERSON SPECIFICATION Brightside Primary School Admissions and Attendance Manager ESSENTIAL DESIRABLE QUALIFICATIONS NVQ Level 2 in English and Maths or equivalent First Aid Trained EXPERIENCE DECISION MAKING SKILLS COMMUNICATION SKILLS WORKING WITH CHILDREN WORKING WITH OTHERS SELF MANAGEMENT PERSONAL ATTRIBUTES Working in a school office environment Use of SIMS software Use of Word, Excel and PowerPoint Ability to use a photocopier Anticipating and solving problems and identifying opportunities. Analysing, interpreting and acting upon relevant information and data. Continue to develop an effective partnership with staff, pupils, parents and the wider community Ability to complete forms and write routine letters Ability to exchange verbal information clearly and sensitively with children and adults Seek support to overcome communication barriers with children and adults Ability to consult with colleagues Understand and implement the school s behaviour management policy Understand and support the differences in children and adults and respond appropriately in relation to the role Basic understanding of the learning experience provided by the school Basic understanding of the way in which children develop Understand the importance of physical and emotional wellbeing Ability to support children who may be unwell Understand the role of others working in and with the school Ability to establish rapport and respectful and trusting relationships with children, their families and carers and other adults Ability to work effectively with other adults in the school Ability to work on own Ability to provide timely and accurate information Taking responsibility for own professional development. Set and achieve challenging professional goals. Prioritising and managing work effectively. Meeting deadlines. Open and approachable. Self-confident but self-critical. Team player who is able to motivate and inspire. Enjoy working as a member of a team. Stamina and tenacity with the ability to preserve a sense of humour. To show a caring attitude towards pupils and staff. Have a breadth of interests, both educational and recreational. Commitment to the ethos of our school. Someone who cares and wants to make a difference. Good organisational skills Ability to work accurately with attention to detail 5
RECRUITMENT AND SELECTION POLICY STATEMENT The safe recruitment of staff in schools is the first step to safeguarding and promoting the welfare of children in education. The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. It is recognised that this can only be achieved through sound procedures, good inter-agency co-operation and the recruitment and retention of competent, motivated employees who are suited to, and fulfilled in the roles they undertake. This school recognises the value of, and seeks to achieve a diverse workforce which includes people from different backgrounds, with different skills and abilities. The school is committed to ensuring that the recruitment and selection of all who work within the school is conducted in a manner that is systematic, efficient, effective and promotes equality of opportunity. The school will uphold its obligations under law and national collective agreements to not discriminate against applicants for employment on the grounds of age, sex, sexual orientation, marital status, disability, race, colour, nationality, ethnic origin, religion or creed. All posts within the school are exempt form the Rehabilitation of Offenders Act 1974 and therefore all applicants will be required to declare spent and unspent convictions, cautions and bind-overs, including those regarded as spent and have an Enhanced Criminal Records Disclosure. A previously issued Criminal Records Disclosure Certificate will only be accepted in certain restricted circumstances. The School is committed to ensuring that people who have been convicted are treated fairly and given every opportunity to establish their suitability for positions. Having a criminal record will not necessarily be a bar to obtaining a position. This will depend on the background, nature and circumstances of the offence(s). The School s Recruitment Procedure outlines the considerations that will be taken into account when determining the relevance of a criminal record to the post. The Criminal Records Bureau has published a Code of Practice and accompanying explanatory guide. This School is committed to ensuring that it meets the requirements of the Criminal Records Bureau in relation to the processing, handling and security of Disclosure information. The school will implement robust recruitment procedures and checks for appointing staff and volunteers to ensure that reasonable steps are taken not to appoint a person who is unsuitable to work with children, or who is disqualified from working with children, or does not have the suitable skills and experience for the intended role. 6
The following pre-employment checks will be required: receipt of at least two satisfactory references verification of the candidate s identity a list 99 check (in some residential establishments a check of PoCA list may also be required) a satisfactory ecrb disclosure verification of the candidate s medical fitness verification of qualifications verification of professional status where required e.g. GTC registration, QTS status (unless properly exempted) the production of evidence of the right to work in the UK (for teaching posts) verification of successful completion of statutory induction period (applies to those who obtained QTS after 7 May 1999) REFERENCES Two employment references will be required of all shortlisted applicants. Reference requests will specifically ask: about the referee s relationship with the candidate, whether the referee is satisfied that the candidate has the ability and is suitable to undertake the job in question, whether the referee is completely satisfied that the candidate is suitable to work with children, and, if not, for specific details of the concerns and the reasons why the referee believes the person might be unsuitable. Referees will also be asked to confirm details of: the applicant s current post, salary and sick record; performance history and conduct; any disciplinary procedures in which the disciplinary sanction is current; any disciplinary procedures involving issues related to the safety and welfare of children, including any in which the disciplinary sanction has expired, and the outcome of those; and, details of any allegations or concerns that have been raised that relate to the safety and welfare of children or behaviour towards children, and the outcome of those concerns. A copy of the School s Recruitment Procedure is available from the school upon request. 7