THE JACKSONVILLE LANDING FARMERS AND ARTS MARKET Produce, Arts and Crafts Vendor Guidelines and Application Form (All new vendors are required to bring all the 6 pages of this application to the Market Manager during market hours) MARKET HOURS THE JACKSONVILLE LANDING FARMERS AND ARTS MARKET is open every FRIDAY, rain or shine from 10AM to 2PM all year round. All Vendors must arrive early to set up before the market opens, preferably before 9am. Set up hours are between 8AM TO 9.30AM. All booths should be set up and vendors ready to sell at 10AM. The market does not end until 2PM. NO vendor will be allowed to start packing until 2 PM. BOOTH SPACES AND COST All vendors are required to bring their own tent. No vendor cars or trucks will be allowed inside the market area during market hours. Each vendor will get a 10 by 10 space. The space will be enough to put up your tent. Vendors will provide their own table, table cloth and the products that they will be selling, props, professionally done signage and banners where applicable. It is a requirement to have weights on your tent at all times. They help hold down your tents and ensure safety due to heavy winds and rain. All Vendor Application Forms must be handed over to the market manager before setting up. The cost to set up as a vendor is $15.00 for each market per booth payable on the same day that you set up. We prefer that you pay the $15 in cash but we do accept checks as well. The money will be collected by the market manager on each market day before the market is over. Page 1 of 6
MARKET LOCATION, LOADING AND UNLOADING THE JACKSONVILLE LANDING FARMERS AND ARTS MARKET is conveniently located at front of The Jacksonville Landing facing Independent Drive. After unloading, all vendors are required to park their cars and/or trucks away from the market location. Please ask the Market Manager for the designated Vendors parking area. You will need to get a Parking Pass from the Market Manager. At any time, the Market Manager and the Jacksonville Landing management have the right to change the date, hours or the location of the market. The date, hours or location of the market could be affected any time the Jacksonville Landing has large event, a car or boat sale or any other large Landing related activity that requires the Market Area to be used. 10 PER CENT DISCOUNT TO ALL PERSONS WHO WORK IN DOWNTOWN Our goal as the Market organizer is to bring as many customers to the market as possible and on a regular basis and especially those who work in Jacksonville downtown where the market is located. The best way to ensure customer loyalty and to build a huge customer base is by giving them a reason to continue coming to our farmers market even during the hot months of summer. All vendors are required to give a 10% discount to all persons who work Jacksonville downtown. This will allow them to save 10 per cent on ANY item that they purchase from ANY vendor at THE JACSONVILLE LANDING FARMERS AND ARTS MARKET. The customers will need to show you the company s or employs badge before you can give them the 10 per cent discount on any purchase. A 10 per cent discount cannot hurt your business and it will only help to keep the market customers coming back so that they can save more and more. They will have to show their employee or company badge each and every time they shop with you. Initial here if you agree to comply with this discount program ELECTRICITY AND CLEANUP Electricity will be available on request with advance reservations with the Market Manager. Vendors who require power at their booth must provide their own extension cords that meet electric code requirements (grounded 3-prong plug and heavy-duty wire size). Each vendor is required to leave their booth area clean after the market closes for the day. Please bring your own trash can which you can take home with you after the end of the market day. All vendors are responsible for cleaning up their booth space at the end of the day and those who do not do so will be penalized. The Landing does have a trash compactor that you can empty your trash. The Market Manager will direct you to this area. Page 2 of 6
TENTS, SIGNAGE, PROPS, BANNERS, BUSINESS CARDS, BROCHURES, TABLES, CHAIRS AND TABLE CLOTHS. You will need to bring your own tent, table(s) and chair(s) since this will be an outdoor event. All signs, props, banners and stands for displaying or advertising your work will need to be done professionally. We highly recommend that you have a sign that has your company name on the middle top section of your booth. The Market Manger also requires each booth to have brochures and business cards on a business card holder so that customers can know more about your company and how to contact you after the market. All boxes or any other items that will be used to carry your merchandise in and out and to store your products must be neatly tucked away behind the tables, clean and covered with a NEAT/CLEAN table cloth that spreads all the way to the ground. A tablecloth is REQUIRED on each display table at all times! BOOTH ASSIGNMENTS The Market Manager has the full right to make or change the booth assignments weekly based on several factors. The host of the farmers market, the Jacksonville Landing, has very decent foot traffic on Fridays and any location at the farmers market should be a great location for any vendor booth. Vendors may change from week to week, and the Market Manager has the right to re-assign booths to avoid two similar categories side by side, when possible. Therefore, please be aware that each vendor might not have the same booth location every Saturday. Trading or swapping booth spaces is highly prohibited. Booths must be staffed by an adult during all the market hours. RULES AND REGULATIONS 1. All Vendors who plan to exhibit must bring in their completed and signed Vendor Application Form during market hours. Vendors who sell ready to eat foods are NOT allowed. 2. The Market Manager will collect the $15 booth fee during market hours. We prefer payment in cash but checks are accepted as well. Those paying by check, please write them to Global GreenUp, LLC. No checks will be accepted if the PAY TO section is left blank. 3. Vendors who choose to bring their children or relatives to their booth at THE JACKSONVILLE LANDING FARMERS AND ARTS MARKET booth are asked to ensure that their conduct is appropriate and not disruptive to customers or other vendors. 4. The sale of any live animals is not allowed in the market. 5. Vendor-owned generators or any other heavy duty electric appliances have to be pre-approved by the Market Manager. Page 3 of 6
6. Vendors should not use illegal substances or be intoxicated while working at their booths. Vendors should not make derogatory remarks about other artists or their work or to any customer. Vendors should refrain from using profanity, and from behavior that is verbally or physically abusive or dangerous and disruptive to Market activities. 7. Pricing of goods sold at the market is the sole responsibility of the individual vendor. Fraudulent, dishonest, or deceptive merchandising or collusion to set prices among vendors may be grounds for forfeiture of the right to do business of any kind in the market for a length of time to be determined by the Market Manager. All vendors must adhere to sanitary procedures for selling produce and value-added items. All vendors must dress appropriately. Shoes, tops and shirts are required AT ALL TIMES. 8. It is the responsibility of each vendor to abide by all state, federal and local regulations, special statutes, licenses and ordinances which govern the sampling, production, labeling, public health and safety of the products. Any Vendor who fails to comply will be dismissed from participating at THE JACKSONVILLE LANDING FARMERS AND ARTS MARKET indefinitely. Food vendors will also be under the scrutiny of the local health department and it is up to you to ensure that you comply; otherwise the Health Officer has the right and the right to shut your down your booth. 9. Quality control is one of the most important factors at THE JACKSONVILLE LANDING FARMERS AND ARTS MARKET. Only prior authorized items/ products will be sold at farmers Market. Routine inspections will be conducted randomly and without notice. If your product is found unfit in any way to sell at THE JACKSONVILLE LANDING FARMERS AND ARTS MARKET, the Market Managers will ask you to discontinue selling of the item in question immediately. Vendors who repeatedly attempt to sell unfit items or produce will be required to leave the Market indefinitely. 10. If you are an existing vendor and you no longer have the ability to continue being a vendor, please mention it to the Market Manager or email us beforehand so that he can assign the space to another vendor on the waitlist. 11. In an effort to promote sustainability, no plastic bags or Styrofoam containers are allowed. Vendors should make every effort possible to reduce excessive packaging where possible or use paper or reusable bags. 12. All Vendors are responsible for collecting and reporting Florida State and Duval County Sales Tax on all sales that they make at THE JACKSONVILLE LANDING FARMERS AND ARTS MARKET. For assistance in obtaining the correct forms for you and your business, please contact your local county office. 14. Vendors shall be aware of, keep up to date, and comply with all current Market rules, regulations and guidelines. THE JACKSONVILLE LANDING FARMERS AND ARTS MARKET reserves the right to modify the policies, rules and regulations at its discretion at any time and without notice. 15. All vendors must complete and sign a Vendor agreement with THE JACKSONVILLE LANDING FARMERS AND ARTS MARKET. We reserve the right to prohibit anyone from selling at the market and cancel the privileges of any vendor at any time for any reason, who, in the opinion of the Market Manager, has violated the rules governing the market. Page 4 of 6
16. All vendors will be required to have weights to hold down the tents due to the safety of everyone in case of any winds or rains. No vendor will be allowed to set up without heavy weights to hold their tents down! 17. In the event that we have enough vendors for the market, the Market Manager will keep a wait list for all interested vendors and they will be contacted on a first come first served basis when a spot opens up. 18. We prefer that you pay your vendor fee in cash. In case you write a check and it is returned by your bank for non-sufficient funds or for any other reason, there will be a penalty fee of $30 which is double your booth fee. 19. Vendors and customers can bring domestic pets of any type into the market at their own risk. 20. Hawking or shouting by the vendors to attract customers at the market is highly prohibited. THE JACKSONVILLE LANDING FARMERS AND ARTS MARKET Produce, Arts and Crafts Vendor Guidelines and Application Form (ALL THE 6 PAGES of the application needs to be delivered to the Market Manager on any Friday during market hours) PLEASE MAKE A COPY OF ALL THIS 7 PAGES FOR YOUR RECORDS. Vendor Main Contact person Name Vendor Company Name Email address: What is the best two telephone numbers to reach you: OR (cell) You are required to pay in cash at each market that you set up. Cash is preferred but checks are OK too. All dues are payable to Global GreenUp, LLC which is the company organizes THE JACKSONVILLE LANDING FARMERS AND ARTS MARKET. Street address City, State and Zip: Website address if you have one Page 5 of 6
Do you require electricity at your booth? Please describe in detail the item or items that you will be selling at THE JACKSONVILLE LANDING FARMERS AND ARTS MARKET PLEASE READ EACH LINE BELOW CAREFULLY AND INITIAL EACH LINE. I understand that THE JACKSONVILLE LANDING FARMERS AND ARTS MARKET reserves the right to limit or discontinue the participation of a Vendor at any time. I understand that I am responsible for adhering and keeping up to date with all relevant government regulations, tax requirements, health codes, licenses, etc. I release, forever discharge, and hold harmless THE JACKSONVILLE LANDING FARMERS AND ARTS MARKET, Global GreenUp, LLC and the Market Managers of and from all manner of actions, suits, damages, claims, and demands whatsoever in law or in equity from any loss or damage to property of the undersigned while participating in or with THE JACKSONVILLE LANDING FARMERS AND ARTS MARKET, its agents, representatives, or employees. I also consent to enforcement of all market rules as outlined on this document. I agree to give THE JACKSONVILLE LANDING FARMERS AND ARTS MARKET AND GLOBAL GREENUP, LLC which is the company that runs the market, permission to uses my photos, depiction of my products and my image for Market promotional purposes only. I, the undersigned, have carefully read and understood the Vendor Guidelines and Application Form as outlined above. I also understand that being given the chance to be a Vendor at THE JACKSONVILLE LANDING FARMERS AND ARTS MARKET is a privilege and not a right. THE JACKSONVILLE LANDING FARMERS AND ARTS MARKET itself or this Vendor contract can be terminated, dissolved or discontinued at any time without prior notice. Vendor s Full Name Vendors Business Name Vendor s Signature Date Please hand deliver this fully completed and signed Vendor Application Form to the Market Manger on any FRIDAY during market hours which are from 10AM TO 2PM. ALL APLLICATIONS WILL BE PROCESSED ON A FIRST COME, FIRST SERVED BASIS. PLEASE MAKE SURE THAT YOU MAKE A COPY OF ALL THE 6 PAGES FOR YOUR RECORDS. Page 6 of 6