www.hi HIMACHAL PRADESH GRAMIN BANK Head Office: Jail Road, Mandi, Himachal Pradesh -175 001 Tel No.01905-227504, Fax No.01905-227518, himachalgraminbank.org, email hogadhpgb@hpgbank.co.in TENDER NOTICE Date: 07.04.2017 Reg: Tender for printing of Cheque as per "RBI specification as per CTS-2010 Standard" Bank invites competitive rates for printing of MICR Cheque, as per the quantity mentioned in Annexure-I. These s are to be printed as per RBI guidelines conveyed vide Circular DPSS.CO.CHD.NO.1832/04_07.05/2009-2010 dated 22.02.2010 for "CTS-2010" standard for Cheque Forms specifications. Tenders should be submitted to The General Manager, Himachal Pradesh Gramin Bank, Head Office, Jail Road, Mandi (H.P.) On the enclosed Tender Form on or before 17.04.2017 upto 3:00 P.M. with Demand Draft of 25,000/- (Rs. Twenty five thousand only) in favour of Himachal Pradesh Gramin Bank as Earnest Money, The tenders will be opened on 17.04.2017 at 3:30 P.M. at our Head Office Mandi. Our acceptance shall be subject to under noted terms and conditions:- 1. The suppliers are requested to send their tenders in a properly sealed cover. 2. Certificate to the effect that the rates quoted in the tender are not conditional and include all taxes, incidental charges, designing, packing, transportation etc. F.O.R. at Central Stationery Centre, Himachal Pradesh Gramin Bank, Vill Panjethi, PO Talyahar, Mandi (H.P.) 175001. 3. Only the IBA approved printers should quote their rates for printings and supply of security forms as mentioned in Annexure 1. 4. Earnest Money by means of a Demand Draft of Rs 25,000/- (Rs. Twenty five thousand) in favour of "Himachal Pradesh Gramin Bank" payable at Mandi (H.P.) must be attached along with Tender Forms. No exemption from Earnest Money will be given to any firm. Tender submitted without Earnest Money shall be rejected. 5.Incomplete & Conditional Tender Forms are liable to be rejected. 6. Any sort of negotiation, if required shall be done only with the firm quoting lowest rates and having good experience of sensitive security forms printing for Commercial Banks and Regional Rural Banks. 7. For printing of all MICR Cheques with RBI Specifications as per CTS-2010 Standard Forms, Cheque of 95 G.S.M, of a reputed mill is to be used. Sample of the bearing the seal and signature of the firm must be enclosed with tender. 8. Rates should be quoted per Cheque book separately (Financial Bid) inclusive of all type of costs, taxes, charges etc. 9. The binding of Cheque should be of good quality with good quality multi color printed art covers. Books must invariably be tightly packed in good quality polythene. Stock of Cheque should be packed in Cartons and slip showing the contents be pasted outside the cartons enabling us to verify the contents without opening the packets. 10. The rough proofs/specimens are required to be sent to us within 7 days from the date of our order and the complete supply is to be made within 21 days from the date of approval of proofs/ specimens by us.
11.The tender must reach in sealed cover by Registered Post/Courier or by hand with the words "Sealed Tender for Printing & Supply of Security Forms 2017" on the top of envelope. The Tenders received on the other than prescribed Tender form will be rejected. 12. If the rates quoted by you are found competitive, order will be placed with you for the supply. The supply shall be required to be made strictly within 21 days from the date of approval of proofs. In case of delay, the penalty shall be imposed as below which shall not be disputed. i) For delay up to 15 days = 1% of order ii) For delay more than 15 days = 3% of order 13. In case, the supply is not found according to R.B.I specifications as per CTS-2010 standards and as per proof us/npcl or if the supply is not received by us in time, the deposited Earnest Money will be forfeited besides delisting of your firm s name from our list. 14. The bank may impose financial penalties as mentioned hereunder in addition to black listing the printer for following reasons:- i) Not adhering to the delivery schedule. ii) Mistakes in printing, binding, serialising or packing of security forms. iii) Bad workmanship and deficiencies in quality of printing, iv) Printing not according to Bank's format and color scheme and specifications etc. v) Flouting Bank's instructions in respect of maintenance of records, transportation and delivery of Security Forms etc. vi) Frequent rejection of MICR instruments in clearing. 15.All disputes are subject to Mandi (H.P.) Jurisdiction only. 16.Bank reserves all the rights to reject one or all Tenders without assigning any reason. 17. This is a Limited tender only from short listed IBA approved/empanelled vendors. 18.The rates quoted by vendors should be valid for atleast 1 year (i.e. from the date of order). Complete order be placed in one go. Any additional order in future will be at the same rate during this one year. Quantity may be increased/decreased according to the bank s requirements. For any type of Cheques stated in Annexure-I, further orders may be placed depending upon the opening of new Branches. 19. Please ensure that your Tender reaches us on or before 17.04.2017 by 3:00 PM positively. We further advice you that the acceptance of the Tender shall be sole discretion of the Bank. 20. All the security features must adhere to the stipulated security featured as per CTS-2010 standard for MICR Cheque issued by IBA and NPCI. 21. Printer is also required to submit 500 specimen leaves as per NPCI instructions for testing the compatibility of the same with CTS -2010 standard before execution of the work. 22. Please note that all the mandatory features as per RBI guidelines are to be strictly complied with, besides size of the and printing of each item on the Cheque must be taken care of and adhered to and acceptable to IBA and NPCI. Design, colour of the Cheque will be decided at the time of order. 23. Designing of the Cheque as per the choice of the Bank will be done by the printer. 24. Please submit complete detail of your bank account, as the payment will be made by NEFT/RTGS. Sd/- GENERAL MANAGER
ANNEXURE - 1 Tenders are invited from IBA approved printers for printing and supply of per R.B.I. specifications & per CTS 2010 standard. The Bank reserves the right to reject/accept any/all tenders without assigning any reason. Details of Security Forms required by bank is as follows:- (A) CHEQUE BOOKS/DRAFTS/CASH ORDERS WITH BANK'S NAME & HO ADDRESS Sr.No. Particulars Quantity (Books) 1 Cheque book 10 leaves 20,000 2 Cheque book 20 leaves 15,000 3 Cheque book 50 leaves 5,000 4 Cheque book 100 leaves 1,000 5 Draft book 50 leaves 500 6 Cash Order book 50 leaves nil (B) SPECIFICATIONS REQUIRED TO MAKE A COMPLETE CHEQUE BOOK : S.No. Particulars Specifications 1 Cheque leaves Cheque leaves are to be as per CTS -2010 standards containing all mandatory and desirable security featured as under :- (i) Void pantograph (ii) Invisible UV logos of the bank (iii) Micro lettering line (iv) Standard field placement (v) Cheque printing colours background (vi) Fugitive ink (vii) Secondary fluorescent ink (viii) Bank s logo printed in the branded colour (ix) New Rupee symbol (x) Printer s name with CTS 2010 2 Requisition slip On MICR 95 GSM with background printing as per the leaves and other text matter in black colour. (i)to be inserted after 8 th leaf for a book of 10 (ii) To be inserted after 16 th leaf for a book of 20 (iii) To be inserted after 40 th leaf for a book of 80 leaves (iv) To be inserted after 80 th leaf for a book of 100 leaves 3 Record Slip On 70 GSM Maplitho. (i) 1 record slip of 8 lines on each side for a book of 10 (ii) 2 record slip of 8 lines on each side for a book of 20 (iii) 4 record slip of 8 lines on each side for a book of 50 (iv) 7 record slip of 8 lines on each side for a book of 100
DETAIL OF TENDERED SECURITY FORMS AS PER cts-2010 STANDARD CHEQUE BOOKS/DRAFTS/CASH ORDERS WITH BANK S NAME AND ADDRESS MICR CODE S.No Item No. of leaves 1 MICR 10 8 x 3.2/3 95 GSM Size Paper Specifications 10 leaves binded, one side multi colour printing 60 G.S.M requisition and record slip (both side printed) cover of 140 G.S.M. art with Bank s name to be printed on 2 MICR 3 MICR 4 MICR 20 8 x 3.2/3 95 GSM 50 8 x 3.2/3 95 GSM 100 8 x 3.2/3 95 GSM 5 Draft 50 8 x 3.2/3 95 GSM 6 Cash order 50 8 x 3.2/3 95 GSM approved by 20 leaves binded, one side multi colour printing 60 G.S.M requisition and record slip (both side printed) cover of 140 G.S.M. art with Bank s name to be printed on 50 leaves binded, one side multi colour printing 60 G.S.M requisition and record slip (both side printed) cover of 140 G.S.M. art with Bank s name to be printed on 100 leaves binded, one side multi colour printing 60 G.S.M requisition and record slip (both side printed) cover of 140 G.S.M. art with Bank s name to be printed on 50 leaves binded, one side multi colour printing 60 G.S.M one copy slip of each draft leaf with Bank s name to be printed on draft 50 leaves binded, one side multi colour printing 60 G.S.M one copy slip of each cash order leaf with Bank s name to be printed on cash order NOTE: - Numbering will be informed along with the work order.
Annexure-II Technical Bid Signature of issuing officer with date and seal:- 1. Name of Firm/ Organization 2. Address for correspondence 3. Telephone Numbers 4. Email address 5. Fax No. 6. Traders tax registration No. (TIN No.) 7. Income tax PAN 8. Photocopy of certificate issued/ letter No. by I.B.A./R.B.I. for printing of MICR instruments 9. Details of Earnest money - D.D. No. Date Amount In favour of 10. Attach the sample of with Tender having seal of the firm/ organization and signature of authorized person. Signature Name Designation Date: Place: Seal of the firm/organization
Annexure III Financial Bid (A) Cheque/ Drafts/ Cash Orders with Bank s name and address. S.No. Particulars Quantity (Books) Rate per book (Rs.) Amount =Quantity x Rate 1 Cheque book 10 leaves 20,000 2 Cheque book 20 leaves 15,000 3 Cheque book 50 leaves 5,000 4 Cheque book 100 leaves 1,000 5 Draft 50 leaves 500 6 Cash order 50 leaves - Total: Rates should be inclusive of F.O.R. Central Stationery Centre, Himachal Pradesh Gramin Bank, Vill Panjethi, PO Talyahar, Mandi (H.P.) 175001. Declaration : I/ We hereby declare that I am authorized to submit the Tender to Himachal Pradesh Gramin Bank, Head Office, Mandi (H.P.). The details given in this form are correct to the best of my knowledge and belief. Signature Name Designation Date: Place: Seal of the firm/organization