Request for Proposals (RFP) Safety Analysis of Electronically Controlled Pneumatic Brake Equipment for Passenger Trains Issued by: The North American Transit Services Association, a subsidiary of The American Public Transportation Association 1666 K St. NW Washington, DC 20006 Due Date 5:00pm EDT, September 16, 2013 American Public Transportation Association Washington, DC
Page 2 of 7 Table of Contents Article I. Introduction... 3 Section I.1 Location of Sponsor... 3 Section I-2 Management... 3 Section I-3 Contact Information... 3 Section I-4 Proposal Submittal Due Date... 3 Article II. Project Description and Statement of Work... 4 Section II.1 Objectives... 4 Section II.2 Background... 4 Section II.3 Statement of Work Elements (Tasks)... 5 Article III Period of Performance... 5 Article IV Deliverables... 5 Article V Final Report Format... 6 Article VI Progress Reports... 6 Article VII Qualifications... 6 Article VIII Selection Criteria... 6 Article IX Project Funding... 6 Article X Ownership... 7 Article XI Reference Materials... 7
Page 3 of 7 Article I. Introduction The American Public Transportation Association is leading development of industry standards for electronically controlled pneumatic brake equipment (ECP) for passenger railcars, and is in need of expertise to develop a preliminary hazard analysis, an operation support hazard analysis, a safety traceability matrix, and Failure Modes Effects and Criticality Analysis (FMECA). The analysis will be used to identify key safety issues with the operation, design and maintenance of ECP systems. Results of this study will be used in conjunction with specialized testing and technical development of an APTA standard to be published by the APTA Passenger Rail Equipment Safety Standard (PRESS) Mechanical Work Group, and utilized by mainline passenger rail systems under the regulatory oversight of the Federal Railroad Administration (FRA). Section I.1 Location of Sponsor The proposed bid is for the APTA ECP Safety Analysis project; North American Transit Services Association (NATSA) a subsidiary of American Public Transportation Association 1666 K St. NW, Washington, DC 20006. Section I-2 Management Martin Schroeder, P.E., Chief Technology Officer for APTA is the point of contact and will be responsible for management of the project. Section I-3 Contact Information Martin Schroeder, P.E., Chief Technology Officer American Public Transportation Association 1666 K St. NW Washington, DC 20006 Phone: 202-496-4885 Fax: 202.496.4334 Email: mschroeder@apta.com Contracts Administrator American Public Transportation Association 1666 K St. NW, Washington, DC 20006. Webpage for Reference Document Accessibility http://www.apta.com/resources/hottopics/pages/ecp-rfp.aspx Section I-4 Proposal Submittal and Proposal Submittal Due Date Proposals are due to APTA in electronic form not later than 5:00pm EDT, September 16, 2013. Proposals must be sent to ecp-rfp@apta.com.
Page 4 of 7 Article II. Project Description and Statement of Work Section II.1 Objectives The main objective of this project is to develop a Preliminary Hazard Analysis, an Operating and Support Hazard Analysis, a Safety Traceability Matrix and a Failure Modes, Effects and Criticality Analysis (FMECA). Results of this effort will support development of an industry safety standard for Electronically-Controlled Pneumatic Brake Equipment in passenger train applications, as developed by the American Public Transportation Association (APTA) through its subsidiary NATSA. The prototype standard for which the safety analysis is sought is under development by a joint APTA-Government-industry working group of the Passenger Rail Equipment Safety Standard (PRESS) standards committee. Section II.2 Background The American Public Transportation Association (APTA) Passenger Rail Equipment Safety Standard (PRESS) Mechanical working group is establishing the performance requirements for Electronically Controlled Pneumatic (ECP) Cable Based Brake Systems for passenger rail applications that operate on the United States general rail system. The general rail system is under the jurisdiction of the U.S. Department of Transportation Federal Railroad Administration. A train level safety analysis is required to support development of performance requirements according to the principles described in Appendix F to 49 CFR Part 229 Recommended Practices for Design and Safety Analysis. A previously performed Failure Modes, Effects and Criticality Analysis (FMECA) performed by DEL Engineering for freight ECP brake equipment compliant with AAR S-4200 Electronically Controlled Pneumatic (ECP) Cable Based Brake Systems, dated 1999, shall serve as the baseline for the proposed safety analysis (Reference Documents A & B). The APTA passenger ECP performance requirements standards to which this cable-based ECP Brake System must comply are currently under development. These passenger performance requirements standards are to be based on the latest edition of the Association of American Railroads (AAR) S-4200 Electronically Controlled Pneumatic (ECP) Cable Based Brake Systems standard (Reference Document C) as modified for passenger rail applications. The passenger ECP brake system performance requirements standard is anticipated to only contain the necessary modifications to the current version of the AAR S-4200 standards. The first draft of the APTA standard is anticipated for completion by the end of September 2013 (Reference Document E). Therefore, the two documents (the existing AAR standard and proposed APTA standards containing the modifications) are prerequisites for performance of train level analysis. The product vendors of ECP brake equipment, New York Air Brake and Wabtec, will support this work in an advisory role to ensure a clear understanding on the part of the Contractor of the performance requirements contained in the AAR and pending APTA standards. The Contractor (including all relevant personnel) shall be required to sign a confidentiality or nondisclosure agreement (NDA) with each of the product vendors of ECP equipment for which the safety analysis will be performed. This is necessary since it is expected that certain information about each ECP system may be required to be known by the Contractor in order to perform the safety analysis, some of which may be proprietary. Each vendor shall be responsible for preparing this agreement for signature by the Contactor prior to the conduct of any work.
Page 5 of 7 The Contractor shall furnish all facilities, materials, and personnel, and shall perform all services necessary to complete the specific tasks identified below. Section II.3 Statement of Work Elements (Tasks) Task 1: The Contractor is expected to understand the implications of changes from the 1999 release and the latest edition of the AAR S4200 standard - on which the FMECA is to be based. To aid in this understanding, the PRESS Mechanical Committee shall provide an itemized description of changes between the 1999 version and the most current version at the time of this effort. (Reference Document D). This is necessary in order to understand how the baseline AAR standard has changed since its inception and since the original FMECA was performed. The Contractor shall prioritize the revisions which have been made to the S- 4200 series of standards between the 1999 version and the latest edition according to the impact on safety; and shall identify those revisions that were not addressed or not considered in the original FMECA but are now required. Task 2: The Contractor shall prepare a Preliminary Hazard Analysis, an Operating and Support Hazard Analysis and develop a Safety Traceability Matrix according to established methods. Methods are to be identified during the project kick-off meeting and shall be approved by the PRESS Mechanical working group. Task 3: The Contractor shall perform an FMECA using methods defined in a recognized standard such as IEC 61508-1 and EN 50126-1 or similar standards, and using the DEL FMECA as a guide. The FMECA shall utilize results from work of Task-1 and revisions to the AAR standard which comprise the passenger equipment version as reflected in the APTA standard, cf. reference document D. The hazard and risks are expected to be similar to those identified in the DEL Engineering report so that a comparison can be made between the freight and passenger brake equipment safety analyses. Task 4: The Contractor shall participate in project status calls and technical review meetings. Meetings will take place at the American Public Transportation Association offices in Washington, DC. Such meetings will include participation by project staff, representatives from the FRA and members of the APTA PRESS Mechanical Working Group. Two inperson review meetings are to occur, 1) project kick-off, and 2) draft final report submittal stage. Conference calls and webinars will be used at other times throughout the project; a) midway through the project, b) one month prior to submittal of the draft report, and c) brief project management calls held monthly. Article III Period of Performance The Contractor will ensure completion of the project, including all required reports, no later than six (6) months from the date of contract award. Article IV Deliverables The deliverables for this work shall include a final report (or reports) documenting the work performed under Tasks 1 3 and shall at a minimum include documentation of the following: Preliminary Hazard Analysis Operating and Support Hazard Analysis
Page 6 of 7 Safety Traceability Matrix Failure Modes, Effects and Criticality Analysis Article V Final Report Format A comprehensive technical report will be delivered detailing activities and outcomes resulting from work element tasks identified above. This comprehensive report will be the final submittal of the grant. The report s contents including any software and data files shall be prepared in accordance with ANSI/NISO Z39.18-1995 (Scientific and Technical Reports Elements, Organization, and Design), except for the cover which shall be in accordance with the current FRA format. Reports are subject to approval and acceptance by the FRA. Submission of the final report shall incorporate all review comments and resolutions as appropriate. Article VI Progress Reports The Contractor shall submit monthly (or with each request for payment reimbursement) a progress report describing the following: Major accomplishments during the reporting period Actual versus planned cost and schedule status Problems which may arise and recommended remedial actions Planned activities for the next three months Major milestones Minutes of status review meetings Article VII Qualifications Provide qualifications overview of principal investigator and key technical staff performing the work. Describe experience with development of failure mode effects and criticality analyses. Include references to previous work or publications. Describe experience with development of hazard analyses in the transportation sector, especially commuter rail or heavy rail systems. Provide a company profile and describe the project management process for managing projects. Provide capabilities summaries for any partners. Article VIII Selection Criteria Selection will be made on the basis of qualifications, past performance of similar or related work, expertise in failure mode effects and analysis methods, familiarity with railcar brake equipment, project management and price. Article IX Project Funding Work is funded by the Federal Railroad Administration (FRA) and the successful proposer will be required to agree to various federal contractual requirements. The anticipated level of effort is
Page 7 of 7 expected to include time for review of current freight procedures to form a baseline and approach to address passenger equipment; detailed analyses of passenger brake equipment design and operation; and application of well developed procedures for failure mode and effects analysis. Duration of the project shall be six months. Article X Ownership Any and all works for hire such as drawings, electronic data, estimates, inventions and ideas that the Contractor may conceive, make, invent or suggest, either solely or jointly with NATSA or any other person or persons, at any time during the provision of the Services, whether at the request or upon the suggestion of NATSA or otherwise, and whether or not patentable or copyrightable (any such drawings, specifications, studies, electronic data, estimates, invention, discovery, improvement, concept, enhancement, idea, program or portion thereof and any and all derivative works created or prepared from the foregoing being hereinafter referred to as Work Product ) shall fully, freely and immediately be communicated by Contractor to NATSA and shall belong to and be NATSA s sole and exclusive property. Contractor shall not at any time, whether during or after the termination or expiration of this Agreement, apply for any letters of patent, design, copyright, trademark, or other form of protection whatsoever in the United States of America or elsewhere for the Work Product. Article XI Reference Materials The following reference documents shall be provided: A. FMECA Final Report DEL Engineering dated April 1, 1999 B. AAR-S4200 Electronically Controlled Pneumatic (ECP) Cable Based Brake System Performance Requirements standard Adopted 1999. C. AAR-S4200 Electronically Controlled Pneumatic (ECP) Cable Based Brake System Performance Requirements standard Adopted 1999, Revised 2011 or latest edition. D. AAR-S4200 Electronically Controlled Pneumatic (ECP) Cable Based Brake System Performance Requirements standard, change control document, providing an itemized description of changes between the 1999 version and the latest version at the time of this effort. E. APTA Passenger Electronically Controlled Pneumatic (ECP) Cable Based Brake System Performance Requirements standard (under development)