Embracing Operational & Maintenance Data to influence Data-driven Decisions City of Kitchener Strategy & Implementation Approach Jason Winter Manager, Support Services & Business Systems
Topics Drivers supporting the true adoption of Asset Management Programs within the municipal sector The Journey towards data management Tools and Techniques to achieve more effective data-driven decisions The Future - Where the journey is taking Us City of Kitchener - Asset Management 2
Drivers Asset Management No formal legislative requirement for an Asset Management program Grant eligibility must show evidence of an established and/or development asset management practices Bottom Line No evidence = Little to no funding In some cases we aren t as effective in tracking the work we do to our assets Really don t know how much we are spending on them In most cases, we don t know how much we should be spending on our assets to operate them at the level of service we want in the most cost-effective manner. City of Kitchener - Asset Management 3
Our Journey In 2011, City of Kitchener established a formal Asset Management program to support operational & financial obligations $7 billion+ worth of assets across 12 categories of assets It is a way of doing business in a cost-effective manner that allows that City to keep its assets sustainable over the long term City of Kitchener - Asset Management 4
Our Journey In 2014, a strategic committee was formed to address the data management requirements directly in support of the Asset Management program Objectives include: Facilitate the development and maintenance of strategic roadmaps Provide governance and best-practice leadership Provide collaboration and coordination with other Steering Committees City of Kitchener - Asset Management 5
People, Process & Technology Provide consistent data related to both Capital and Operational costs associated directly to assets across the City Leverage existing investments in technology to mine the data from various sources Consolidate data sources to draw out trends and more holistic results related to lifecycle management City of Kitchener - Asset Management 6
People, Process & Technology Operational & Maintenance Activities Cityworks work management Capital Planning Multiple segregated data sources Data Driven Decisions Desired Result City of Kitchener - Asset Management 7
People, Process & Technology Cityworks Decision Support Tool Maintenance Scoring Provides on-going accumulative data related to the type and frequency of operational activities across asset categories City of Kitchener - Asset Management 8
People, Process & Technology Cityworks Decision Support Tool Operational Planning Layering several assets together constitutes intelligent information for preventative maintenance programs or rehabilitation plans City of Kitchener - Asset Management 9
People, Process & Technology Cityworks Decision Support Tool Informed Asset Analytics = Data Driven Decisions City of Kitchener - Asset Management 10
What the future holds Consolidating data sources Capital asset planning Asset Risk Framework and Model Asset Lifecycle and Condition Model Maintenance and Rehabilitation Decision Analysis Capital Project Planning Mobilize Access to the right information at the right time to the right people City of Kitchener - Asset Management 11
What the future holds Continue to refine long term asset management plans to address chronic deficiencies in dealing with aging infrastructure Data Information Knowledge City of Kitchener - Asset Management 12
Questions? City of Kitchener - Asset Management 13