Research on Integration Method of Integrated Management System

Send Orders for Reprints to reprints@benthamscience.ae 1802 The Open Automation and Control Systems Journal, 2015, 7, 1802-1807 Open Access Research on Integration Method of Integrated Management System Hongsen Luo 1,2*, Guohui Li 1 and Chao Li 1 1 Faculty of Technology, Sichuan Normal University, Chengdu 610101, China 2 Sichuan Guangtai Construction Engineering Co., Ltd, Chengdu 610100, China Abstract: This article first analyzes the feasibility of integrated management system, and then classifies the integration methods of integrated management system from different perspectives, namely, from the system level and the operational level. And it analyzes the application and the advantages or disadvantages of a variety of integrated methods, indicating that the more common situation at present is taking quality management system as the center to integrate. In the end, it concludes that there will be some operation problems in the future if the quality management system is taken as the center to integrate the management system. So we use the large-scale system integration thinking, that is, establish the management system based on PDCA, classify the links and elements of the organization according to the four sections of PDCA from the whole, large-scale system perspective, and then analyze and distinguish the elements to request and edit documents based on these three Standards. Keywords: Environment, Integrated Management System, Integration Method, Occupational Safety and Health, Quality. 1. INTRODUCTION Integrated management system is the integration of ISO9000, ISO14000 and OHSAS18000, which organizes these three management system into integrated mode including product and service. After joining the WTO and the tariff barriers being broken, the implementation of the management system integration determine whether the organization can enter the systemic circulation of international trade or not, and also becomes a passport to join in international competition. However, if the organization establishes ISO9000, ISO14000 and OHSAS18000 respectively, the phenomena that three manuals and three quality procedures coexist, as well as the repetitive internal audit and management review will occur in the run, which lead to the management efficiency of organization decreasing, the same work repeating, and difficulty in control and implementation. If the organization sets up the integrated management system, it can know and master the regularity of management, establish a basis of consist management; it can deploy human resources scientifically, optimize the management structure of the organization; it can carry out the administrative activities that have consistent requirements as a whole, improve work efficiency, reduce the management cost. These provide the conformity of integrated management system with condition or possibility. 2. THE INTEGRATION FEASIBILITY OF INTE- GRATED MANAGEMENT SYSTEM [1] Any system has the characteristics of integration, ordering and correlation. If the elements is given priority to with the whole coordinate system, the relationship among each sub-system, make the part to whole, will achieve the goals that total effects optimize, overall benefits maximize and overall functions strengthen most in this system. Quality, environment and safety are interdependent, promote each other, and constitute a large system. For instance, mining roof accident, the fire and explosion in chemical industry are not only the safety accident, but also an environmental disaster, seriously affect the quality. So we should put these three systems together to integrate them, and manage them as a board of chess. And these three standards are interrelated and have mutual overlapping contents. These three management systems have a strong correlation in thoughts, elements and other contents of the standard. Besides, the system's operating mode, the file structure is basically the same, so that it provides the organization to establish and implement the integration management system, and system integration is completely feasible [2]. In addition, Mr. Melman, former chairman of the International Standard Organization (ISO), Salad Meter, and draftsman of IS014000 standards are repeatedly stressed: If it is more than registration, organizations can combine ISO9000 and IS014000 standards into implementation. Thus, not only the financial burden on organization reduces, but also the simultaneous setup and implementation of quality management system and environmental management system 1874-4443/15 2015 Bentham Open

Research on Integration Method of Integrated Management System The Open Automation and Control Systems Journal, 2015, Volume 7 1803 can be considered together". In fact, the problems of standards compliance and management integration have been fully considered in the process of revision and formulation of IS09000, IS014000 and OHSAS18000 standards. Therefore, ISO is actively contributing to the related management system integration, for the effective implementation of the integrated management system has been identified in very explicit terms, this also lays a solid theoretical basis on the setup and review of integration management system. 3. THE INTEGRATION METHOD OF INTEGRATED MANAGEMENT SYSTEM At present, the integrated management system is still in the testing and exploratory stage. The integration method of integrated management system has different classifications from different perspectives. Thus, this article classifies it from the system level and the operational level. From the system level, the integration of these three systems has the following three methods [3, 4]. 1) Deming Theory (PDCA Cycle) PDCA Cycle is a cyclic operating method with continuous improvement made by Plan, Do, Check and Action. 2) System Approach System approach to the management system as a big system, different management system as one of the sub-systems. Of each subsystem, understanding and managing the process of recognition, in order to promote the realization of policy, objectives, helps to improve organization effectiveness and efficiency, achieve the goal of eventually promote the improvement of overall system efficiency [5]. 3) Process Approach [6] Process, is a set of input into output of interrelated or interacting activities, any resources are used to convert the input into output activity or a set of activities can be regarded as a process, a process of input output directly will form the next process, eventually form process of the network. From the perspective of the operation mode of integrated management system standards, most of them simultaneously or respectively adopted the method of PDCA circulation method, system method and process method, and the integrated management system cannot run without these three methods. But it is worth noting that the emphases of different integration methods are different. Following is talking about this kind of situation. From the operational layer, there are also three kinds of method. This paper sums up several integration methods below [7]. 1) ISO9001 quality management system as the basic pattern of integration. ISO9000 standard emphasizes the process control, based on process management, through the management responsibility, resource management, product realization and measurement analysis and improvement process, through system identification production and organization and management process, from man, machine, material, method, ring, measuring several aspects, such as the implementation of comprehensive control, encourage organizations to continually improve product quality, improve the quality of management, to achieve customer satisfaction, and ultimately improve the efficiency of the organization. Overall quality management system implementation process is the PDCA cycle, relative to the environment and occupational health and safety management system is concerned, this idea is implicit in the content [8]. In ISO9001 quality management system as the basic mode of integrated quality management system as the main line, to follow the eight quality management principles and PDCA cycle, the environmental management system and occupational health and safety management system related management elements respectively related to the quality management system in the process, the same management activities, to reflect the characteristics of their respective management system management activities respectively related to the quality management system in the process, described respectively. This method is suitable for : If an organization has establish and implement as ISO9001 quality management system, also need to establish and implement ISO14OOl environment management system and OHSAS18001 occupational health and safety management system, can choose ISO9OOl as basic mode; If the product itself quality fit and unfit quality directly relates to the customer or consumer personal health and safety, so, quality management should be the organization of management focus, should choose to set up quality management requirement. 2) ISO14001 Environmental Management System (OH- SAS18001 Occupational Health and Safety Management System) as the basic pattern of integration ISO14001 and OHSAS18001 standard is based on risk and control of environmental factors, according to the PDCA management mode, relative to the quality management system more prominent PDCA thoughts, clearly put forward the planning, implementation, check and improvement ideas. The core of the whole system up and running is hazard identification and environmental factors identification, on the basis of the recognition is usually composed of environmental/occupational health and safety policy, planning, implementation and operation, inspection, corrective actions and management review. That is to say, environmental management system and occupational health and safety management system of pay more attention to risk control is a dynamic, need to change the operation activities, facilities and personnel, carry on the full dynamic work environment, such as recognition, on the basis of constantly updated control measures, in order to achieve the purpose of controlling risk and environmental factors. Although such integration methods and ISO14001 integration easier, but the main difficulty is to ISO9001 organically combined with ISO14001 (or OHSASl8001), namely the process method of fusion to the PDCA cycle, with the concept of environmental

1804 The Open Automation and Control Systems Journal, 2015, Volume 7 Luo et al. management in management, at the same time considering quality management and occupational health and safety management, ensure sustained and effective operation of the integrated management system. This method is suitable for: if the organization has established and implemented a ISO1400l environmental management system or OH- SASl8001 occupational health and safety management system, can choose ISO14001 or OHSASl8001 as basic mode; if the product realization process will cause of pollution to the environment, or the product itself may cause significant adverse impact on the environment, if not controlled, although can guarantee product quality, but will be a serious violation of relevant laws and regulations of environmental protection, can bring great negative influence to organization, the causes were forced to shut down or even halt production, the organization should choose environmental management requirements is given priority to, with ISO14OOl as basic mode; if there is a big risk factors in the process of product realization, while ensure the quality, the environmental factors involved is not much, but the serious influence the worker safety, adhered to the basic OHSASl8001 mode. In these methods, the most common is the quality management system as the main line, the formation of such a view, is because this integration method is accord with the actual situation of the domestic most organizations, ISO9000 standard issued earlier than the ISO14000 and OH- SAS18000, so many organizations have established a quality management system, has the mature operating experience, it is considered in standardization organization between the standard and the other two system compatible, the difficulty of integrating is relatively small, on the basis of process integration of the elements is much easier; And organization management's main goal is the realization of the product or service, satisfy customer's quality, and environmental objectives and occupational health and safety goals is to organize activities in the process of product or service implementation and results from that accompany; Selection is wider and quality standards. So in the framework of existing ISO9001 standard for consolidation. From the above, integration methods have different classifications, and each method has its own advantages, shortages and applicable conditions, different organizations can choose proper integration methods by themselves. 4. DISCUSSION ON INTEGRATION METHOD OF INTEGRATED MANAGEMENT SYSTEM At present, most integration methods integrate with quality management system as the center. However, this method is bound to encounter the following problems or contradictions in the process of running: 1) Three standards have been revised continuously, for instance, the environment management system had been revised in 2004, and the quality management system was revised twice in 1994 and 2000. If the quality management system is revised once again, then the integrated management system will be shaken, the other two systems also will need to be adjusted, and the whole integrated management system is with the existing mode of contradiction happened. In fact, no matter in the system as the main line, this problem is inevitable. 2) New enterprises, three system certification, neither certification is made, how to set up integrated management system, in which the basis of the management system, or at the same time the new three system, how to build it. 3) To integrate the ISO9001 standard as the main line, the main management thinking, emphasizes the process integration system is based on eight quality management principles, eventually process method as its core, focuses on the quality requirements, and insufficient recognition of PDCA Deming principle and system thought, it is possible to make the other two operation mode of the management system and the logical relationship between damage and dismembered, easy to fall into a single management mode, do not completely conform to the principle of the integrity of the integrated management system integration. And too much emphasis on process, and ignore the professional management problem, it may weaken the other two management system of professional management. For this kind of situation, this paper tries to use the idea of the view of system, in terms of large system integration of the three management system, and according to the principle of management integration, for the elements in the system, the mutual relation between each subsystem, to give priority to coordinate as a whole, the part to whole, make integral effect to achieve the optimal. Understood the organization as a system, using system engineering method, carries on the overall system integration, to large system by using the synergy and integration of the Angle of the consolidation. Systems approach can include systems analysis, systems engineering and systems management three big links. It to systematically analyze the relevant data, information or the objective facts, determined to achieve the optimization goal, and then through the system engineering, design or planning to achieve goals and take various measures, as well as the configuration of resources, form a complete solution; Finally through the system management and efficient in implementation. Stressed three management system continuous improvement, the integration management system should be from a larger range to ensure the continuous improvement of the quality, environment and occupational health and safety, continuous improvement, continuous improvement and PDCA core idea is that the system management, so this article use the thought of the view of system, namely no longer according to three system framework, and based on the PDCA to establish management system, from the view of overall, big system, each link, the group elements are classi-

Research on Integration Method of Integrated Management System The Open Automation and Control Systems Journal, 2015, Volume 7 1805 Fig. (1). Model of the integrated management system. fied according to the PDCA four plates, and then in each sector, to analyze and identify all the elements, according to the standard request, three by manual and other documents. This method is not subject to the restriction of original management system foundation, does not correspond to a specific management system standard, will not be limited by only one way, when using the new standard, if there is any proud never to change to redefine the whole management system, suitable for formal management system established by the organization situations, especially a few new management system at the same time. Integration management system developed by this method is suggested through the following steps: Determine the standard, policies and objectives; Identify the product realization process and other process related to environmental factors and hazards, identification by using the view of system model analysis process, and considering the PDCA cycle, corresponding classified according to PDCA plate; Integrate according to classification, and establish the files; Implement and operate; Inspect the adequacy and effectiveness of the system; Improvement; Management review. The reference model is shown in Table 1. Therefore, this paper suggests the following integration model diagram shown in Fig. (1), as the figure is in strict accordance with the PDCA Cycle to prepare the model. CONCLUSION 1) Establishing systems separately leads to huge organization, repeated staff settings, resource wasting and duplication of labor. But setting up the integrated management system can make the deployment of human resources more scientifically, the management organization of enterprise optimized, the management cost lower and the efficiency of the management system improved. Moreover, the criterion has a lot of compatibility, and follows the consistent principles and methods. At the same time, these three criteria are encouraged to be integrated with each other. So establishing the integrated management system is feasible. 2) In this paper, the integration method of integrated management system is classified by two aspects, namely, from the system level and the operational layer, and analyzes the integration methods of applicable conditions and the advantages and disadvantages of, also shows that the current common is based on integrated quality management system as the main line, and the reasons why.

1806 The Open Automation and Control Systems Journal, 2015, Volume 7 Luo et al. Table 1. Integration in view of large scale system. PDCA ISO9001 ISO14001 OHSAS18001 4.1General Requirements 4.1General Requirements 4.1General Requirements 5Management Responsibility 4.2Environmental Policy 4.2Occupational Safety and Health Policy 5.1Management Commitment 4.3Plan 4.3Plan Plan 5.2Focus on Customer 5.3Quality Policy 5.4Plan 5.4.1Quality Goal 5.4.2Quality Management System Planning 5.5Responsibility, Permission and Communication 5.5.1Responsibility and Permission 4.3.1Environmental Factor 4.3.2Law, Regulation and Other Requirements 4.3.3Goal, Indicator and Scheme 4.4.1Resource, Function, Responsibility and Permission 4.3.1Planning of Hazard Identification, Risk Assessment and Risk Control 4.3.2Regulation and Other Requirements 4.3.3Goal 4.3.4Management Plan of Occupational Safety and Health 4.4.1Structure and Responsibility 5.5.2Management Representative 7.2.1Determination of Requirements Related to the Product 7.2.2Review of Requirements Related to the Product 4.2Documentation Requirements 4.2.1General Rules 4.2.2Quality Manual 4.2.3Documentation Control 4.2.4Record Control 5.5.3Internal Communication 6Resource Management 6.1Resource Supply 6.2Human Resource 4.4.2Ability, Training and Consciousness 4.4.3Exchange of Information 4.4.4Documentation 4.4.5Documentation Control 4.4.6Operational Control 4.4.7Emergency Preparedness and Response 4.5.4Record Control 4.4.2Training, Ability and Consciousness 4.4.3Negotiation and Communication 4.4.4Documentation 4.4.5Documentation and Data Control 4.4.6Operational Control 4.4.7Emergency Preparedness and Response 4.5.3Record and Record Management Do 6.2.1General Rules 6.2.2Ability, Consciousness and Training 6.3Base Installation 6.4Working Conditions 7Product Realization 7.1Planning of Product Realization 7.2.3Customer Communication 7.3Design and Development 7.4Procurement 7.5Production and Service Provision 7.6Control of Monitoring and Measurement Devices 8.2Monitoring and Measurement 8.2.1Customer Satisfaction 8.2.3Process Monitoring and Measurement 4.5.1Monitoring and Measurement 4.5.2Conformance Evaluation 4.5.3Non-conformity, Corrective Action and Preventive Action 4.5.1Performance Measurement and Monitoring 4.5.2Accident, Incident, Non-conformity, Corrective Action and Preventive Action Check 8.2.4Product Monitoring and Measurement 8.3Control of Nonconforming Produce 8.4Data Analysis 8.5.2Corrective Action 8.5.3Preventive Action 5.6Management Review 4.5.5Internal Audit 4.5.4Audit 5.6.1General Rules 4.6Management Review 4.6Management Review Action 5.6.2Input Evaluation 5.6.3Review Output 8.2.2Internal Audit 8.5.1Continual Improvement

Research on Integration Method of Integrated Management System The Open Automation and Control Systems Journal, 2015, Volume 7 1807 3) This paper argues that quality management system as the main mode to integrated management system, in the later operation will face three problems or contradiction. For this kind of situation, this article thought with the view of system integration, in terms of large system integration of the three management system, namely no longer according to three system framework, and based on the PDCA to establish management system, from the view of overall, big system, the enterprise each link, the elements are classified according to the PDCA four plates, and then in the plate, analyzes the elements and recognition, on the basis of three standard request, prepare the documents. CONFLICT OF INTEREST The authors confirm that this article content has no conflicts of interest. ACKNOWLEDGEMENTS This work is supported by Scientific research project (No.12ZB115) funded by Education Office of Sichuan Province. REFERENCES [1] J. Wenrong, The Establishment of Integrated Certification Management System Integration of Quality, Environment, Occupation Health And Safety Management System, Nanjing: Master Dissertation of Nanjing University, 2002. [2] D. Changde and C. Zhihui, Basic Knowledge for Integrated Management System of Quality, Environment, Occupation Health and Safety, Chinese Metrology Press, Beijing, 2002. [3] L. Rong, Application Research To Qhse Integrated Management System About Oil Extraction s Factory, Tianjin: Master Dissertation of Tianjin University, 2005. [4] W. Hongjie, Research and Application of Automotive Industry Management System Master Dissertation of Huazhong University of Science and Technology, Wuhan, 2005. [5] Editorial Board of Quality Standardization Measurement Encyclopedia, Quality Standardization Measurement Encyclopedia China Standards Press, Beijing, 2002. [6] L. Weineng, Comprehend and implement quality management system applying the process approach, China Quality Certification, vol. 5, pp. 10-15, 2002. [7] L. Yu, Integration of management systems of quality, environment and occupation health safety appraise, Journal of Beijing Institute of Machinery, vol. 17, no. 2, pp. 28-32, 2002. [8] Q. Yinxing, HSE Practice in Engineering Construction Industry China Standards Press, Beijing, 2006. Received: June 16, 2015 Revised: August 23, 2015 Accepted: September 11, 2015 Luo et al.; Licensee Bentham Open. This is an open access article licensed under the terms of the (https://creativecommons.org/licenses/by/4.0/legalcode), which permits unrestricted, non-commercial use, distribution and reproduction in any medium, provided the work is properly cited.