September 2010 In the Works Magaya to Support ABI How to Magaya Bar Code Scanner Case Study Cybamar Note from Editor Be on the cutting edge by implementing some of Magaya s recent innovations such as PayCargo, the new online payments feature, and the enhanced calculation of rates. See this month s case study to learn how freight forwarder Cybamar Swiss uses these new features to keep their operations running like clockwork. We also include a how-to tip on using the Magaya Bar Code Scanner to receive cargo, verify packing lists, and release cargo. In the Works Magaya to Support ABI To enable you to file import data with Customs and see the duties and taxes right in your Magaya system, Magaya Corporation has integrated with SmartBorder, a leader in automating the process of importing goods to the US, to bring you Automated Broker Interface (ABI) support. How it Will Work: When you create an import shipment in your Magaya system, you can send it to SmartBorder with the click of a button. In the SmartBorder system, enter the remaining Customs data and post the transaction to Customs. Your Magaya system will automatically receive messages and track all events related to the transaction and save them for each import shipment you file with SmartBorder. Your customers can also see the event updates online via Magaya LiveTrack or with Magaya Transaction Tracking. The Customs charges for duties and taxes are also updated in your shipment liquidation and are posted to Magaya s integrated accounting system. This feature will soon be available for all Magaya customers. You will just need to activate the feature in your Magaya system and sign up with SmartBorder.
How To Page 1 Magaya Bar Code Scanner The Magaya Bar Code Scanner plug-in enables you to scan barcode labels on packages with a handheld scanner to speed up receipt and release of cargo and to validate a packing list. If you need to place items inside a pallet, first create the pallet and then use the Detail button. Inside the Detail dialog box is also a Scan button that enables you to continue using the scanner to add items in the pallet. Scan Bar Codes to Receive Commodities When receiving cargo and creating a Warehouse Receipt (WR) in Magaya software, you can use the Magaya Bar Code Scanner and the Scan button on the WR dialog box to add commodities to your database: As you scan each bar code label, the information about the item will populate the fields in the WR (based on the Inventory Item Definition). Scan Bar Codes to Release Cargo To release items, use the Magaya Bar Code Scanner to scan the Magaya tracking number on a Magaya label. 1) Create the Cargo Release by clicking the Add button. The Cargo Release Wizard opens. In the first two screens, enter the general information about the release and the carrier. 2) In the third screen, click the Scan button to use the Magaya Bar Code Scanner to include the commodities in the CR: 3) As you scan the items, they will appear in the list. Click the Finish button when done.
How To Page 2 Verify Items in a Packing List Items can be verified in a Shipment or a Cargo Release (CR). This example will illustrate how to verify items in the packing list of a Cargo Release. 1) Click the Actions button in the Cargo Release document view (or in the Cargo Release List). To enter a bar code manually, click on the Enter Code button and type in the bar code number. To create a report or restart the count, click on the Actions button and select the option needed. With the Magaya Bar Code Scanner plug-in, the receipt and release of cargo can be performed more quickly, and items in packing list can be validated to ensure the correct commodities are placed in the correct Shipments and Cargo Releases. 2) Select Verify Packing List from the pop-up menu. A screen opens: The items that need to be verified appear in the top half of the Packing List screen. 3) Scan the Magaya tracking number on the Magaya label. As items are scanned, they appear in the bottom half of the screen as Verified.
Magaya Corporation welcomes the following 25 new customers to the Magaya Community: In North America: In Central America, South America and the Caribbean: Firstline Auto Transportation, Dearborn, MI Multienvios Panama S.A., Panama City, Panama Apollo Freight, Los Angeles, CA AMF S.A., Medellín, Colombia Droompac Miami, Hialeah, FL Exim America Corp., Miami, FL Fast Cargo Freight Corp., Miami, FL Faster Services Corp., Hialeah, FL Nexton International, Inc., Miami, FL Partes y Envios LLC, Miami, FL Top Shipping Systems, Inc., Miami, FL Wexport Trading, LLC, Miami, FL The Garment Group, Medley, FL Capital Colombia, Bogotá, Colombia Interoceanica, Rio de Janeiro, Brazil Curiel International Logistics, Rahway, NJ Laptop City, Port of Spain, Trinidad and Tobago Global Partner Alliance, Inc., Wood Dale, IL Kingsley Aviation Incorporated, Houston, TX Waled International, Houston, TX North Atlantic International Ocean Carrier, Humble, TX SOBE Export Services (Haiti) Port-au-Prince, Haiti In Europe, the Middle East, Asia and the rest of the world: Air Fly Cargo, Aleppo, Syria MFI International Forwarding, Inc., Philadelphia, PA T&P Logistics Ltd, Hong Kong
CASE STUDY: Cybamar Swiss LLC NVOCC, Logistics Provider A Solid Foundation to Reach the World Calculating RORO Rates and Giving Customers Online Tools Cybamar Swiss makes freight forwarding look easy. They like having everything running like clockwork, from the phones to the trucks to their software. They chose the Magaya Cargo System to be a part of their smoothly running operations., I m a big believer in software. Without good software, your growth will be limited. Having it is the base, like good soil for a plant., Fadi Salhab, President, Cybamar Swiss
Cybamar Swiss, LLC At a Glance Cybamar Swiss, LLC www.cybamar.com Industry NVOCC, Logistics Provider Solution Magaya Cargo System, Magaya VIN Decoder, Pay Cargo Freight forwarder Cybamar Swiss is based in Redford, Michigan, with branches in Bayonne, NJ, and Orlando, FL, and agents in 14 offices worldwide. Affiliated with the Cybamar organization of Switzerland, Cybamar in Michigan is family owned and operated and ships freight of all kinds, including vehicles. Challenges When the president of Cybamar, Mr. Fadi Salhab, was planning to open his freight forwarding business in 2007, he evaluated and selected the location, equipment, and technology he would need for his operations. When deciding on software, he wanted a complete solution and found it in Magaya software. Cybamar started in Redford, Michigan, near Detroit. They have a 30,000 square-foot warehouse, an office of 7,000 square feet, and a six-acre paved lot for storing vehicles, tractors, cranes, and heavy equipment used by construction companies. Since opening the headquarters in Redford, they expanded to Orlando, Florida, and in Bayonne, New Jersey, based on demand from clients. By researching logistics software online and downloading demos, Mr. Salhab found Magaya software and tested it to see how it would work for his business. I choose Magaya software because it is a complete software. Many of the others were missing something. The fact that accounting is included in the software was very important to me. Another key deciding factor in selecting the Magaya Cargo System is the way accounting functions are integrated into all the operations functions. Since getting started, he and his staff have been using all aspects of the Magaya Cargo System to run their freight forwarding business. Additional services they use include Magaya VIN Decoder and PayCargo, the online payments service. Solution Cybamar Swiss ships freight of all kinds such as clothes, electronics, foods, and export used vehicles from the US to the Middle East and Africa. They also have an operation that ships from Europe to countries in Africa such as Benin, Togo, and Nigeria, and from Europe to countries in the Middle East such as Lebanon and Iraq. They ship from all over the US and can arrange shipping from any location via FCL, LCL, LTL and other methods. They have some of their own trucks and they lease as needed to transport. Approximately 80% of their business is ocean shipping, 20% air, and about 10% is LTL ground shipping domestic and to Canada. Many of their customers who ship vehicles are dealerships or other individuals. To ship vehicles, Cybamar uses the Magaya VIN Decoder plug-in to scan Vehicle Identification Number (VIN) bar codes. By entering the VIN with the Magaya VIN Decoder, the Magaya system fills in and saves information such as the model, make, dimensions, and year. After the vehicles are scanned, they are transported to the port and loaded onto RORO vessels (Roll On, Roll Off). These vessels are designed to allow vehicles to be driven on and off the vessel. These vessels vary in size and can carry approximately 5,000 vehicles or more. When vehicles are shipped, they are measured in cubic meters or cubic feet. Magaya Corporation added a new rates function to the software that makes charging rates for vehicles easier. Mr. Salhab was one of the first customers to discuss the development of this enhancement and start using it. Prior to the enhancement, Cybamar used a script to calculate the RORO rates, but now they can manage the rates and contracts. Now there is a Contracts folder under Accounting to add RORO rates that apply by volume for cubic foot for RORO. The system enables you to add rates per range of cubic foot such as 1 to 30 cubic feet. Then the next range can be 31 to 50 cubic feet, etc. The rates can be queried in your Magaya system, and you can create a Quotation from the Query Rate screen. The rates that we have entered in our Magaya system automatically appear on the Bill of Lading, Mr. Salhab said. It has cut down processing time and increased our productivity. Detroit, Michigan
Cybamar Swiss, LLC Integrated Accounting By using the rates and contracts features, the staff at Cybamar can utilize the integrated accounting functions for all their shipments and related transactions. To streamline processes, they have automated charges on documents such as Warehouse Receipts and Dock Receipts. They also calculate the sales people s commissions in their Magaya software. Cybamar has customized some documents such as invoices. They added a field for credit line limits for some clients, their company logo, and other changes. All this accounting and operations data is brought together using the many reporting features in the software. Some of the reports Mr. Salhab uses include reports of sales, inventory and Profit & Loss reports. I like the fact that I can run a sales report based on many factors such as by carrier, location, product, or other criteria. I can answer questions such as What are my sales per carrier? and How many cars am I shipping every month? I run the reports regularly to keep in touch with trends, to adjust and study budgets and make future plans. We can see if there is a slow month and plan for it. The reports also helped them determine which markets to expand into such as Orlando and Bayonne. These are good markets to be in, he said. Bayonne is near the Port Newark and Port Elizabeth marine terminal, which handles over 2.5 million containers per year. An interstate highway connects Orlando s international airport to the deepwater port of Port Canaveral about 50 miles away. Another enhancement to the software that Mr. Salhab is taking advantage of is the online payments feature, PayCargo. With this feature, Cybamar s customers can log in, view the invoice, and make a payment all online. The invoices are sent from the Magaya system straight to the PayCargo system. In addition to viewing their invoices online, Cybamar s customers can log into the online tracking tool, Magaya LiveTrack. Customers view their shipments online, Warehouse Receipts, their invoices, and other documents or attached photographs. In the future, Cybamar plans to offer their customers the ability to book online. We look forward to the new features in the software and seeing how they can help us, Mr. Salhab said. I m a big believer in software, Mr. Salhab said. Without good software, your growth will be limited. Having great software is the base, like good soil for a plant. Roll on Roll off Cargo Vessel All rights reserved. Magaya, the Magaya logo and all products are all trademarked unless specifically specified as of a third party. Copyright 2010, Magaya Corporation. 786. 845. 9150 info@magaya.com magaya.com