TENDER SUBMISSION FORM Central Regional Health Authority (Please submit tender submission form to the address checked below) James Paton Memorial Regional Health Centre 125 Trans Canada Highway Gander, NL A1V 1P7 (709) 571-1257 Central Health/Corporate Head Office 21 Carmelite Road Grand Falls-Windsor, NL A2A 1Y4 Vendor Name and Address: Tender: Supply Prep & Pack Workstation for Medical Device Reprocessing Dept. Tender No. CR1167 Closing: Friday, October 28, 2016 10:00 AM Tenders will be opened immediately after closing. Terrilynn Diamond Regional Manager Instructions: - Ensure that your firm name and tender number appears on the outside of the tender envelope. - Tenders received after the closing time shown will not be considered and will be returned to sender. - All bids must be signed in order to be a qualified bid. - Quotations are subject to conditions indicated on Page Two. - At the opening only names of the companies submitting bids will be released. - Prices will be released when the tender is awarded. IMPORTANT: Before submitting quotation, please read the instructions carefully and complete where applicable. Submit your bid on the forms provided. Item No. Description Unit of Measure 1 Prep & Pack Workstations EA 8 Qty Unit Price Amount As per attached specifications in Appendix A Subtotal HST Total We hereby offer to sell and/or supply to the Central Regional Health Authority upon the terms and conditions set out herein and on the attached sheets hereof, the supplies and/or services listed and on any attached sheets at the price(s) set out. Authorized Signature Legal Name of Firm Date
1. Acceptance: a) Any tender may be rejected or accepted in whole or in part. b) The lowest or any tender will not necessarily be accepted. c) This offer shall remain open for acceptance for a period of not less than 90 days from closing date of tender. 2. Prices: a) Prices include packaging, cartage and loading charges unless otherwise specified in tender. b) Prices quoted shall be considered net unless cash discounts are specified. c) Prices are FOB Central Regional Health Authority site specific. d) Discounts offered will be deducted when payment is made. 3. Facsimile Bids or amendment to proposals previously submitted will not be accepted by the Central Regional Health Authority. 4. Products: a) All offered products should be fully described by name of manufacturer and product code. b) Bidders are responsible for indicating products that are latex free and scent free. Preference will be given to products that are latex free and scent free. 5. Delivery: a) Deliveries must be made in accordance with dates stated on Purchase Orders. b) All shipments must be properly packaged to avoid breakage or spoilage. c) Delivery can be on an Aas required@ basis by the hospital or individual Purchase Order. d) All delivery slips and invoices must state Purchase Order Number. 6. Invoicing: a) Invoices will be submitted directly to the Central Regional Health Authority. 7. Warranty: a) The vendor guarantees all equipment, materials, workmanship and laborers items. b) The vendor warrants title to commodities supplied and warrants them free from defect and/or imperfections and will indemnify and hold purchaser nameless against any or all suits, claims, demands, and/or expenses, patent, litigation, infringement, or any claim by third parties in or to the commodities mentioned and supplied by the vendor. 8. Inspection: a) All goods delivered are subject to inspections and test within a reasonable time after delivery at purchaser s premises. 9. Returns: a) In the event of a defective product, The Central Regional Health Authority reserves the right to return it to the supplier for full credit, notwithstanding intermediate payment by the purchaser. 10. Compliance with Laws: a) The vendor shall be responsible for complying with all Federal, Provincial, and Municipal laws, rules and regulations applicable to the sale of the contract material. b) Compliance with regulation Pharmaceutical Contracts Manufacturing companies and their products shall conform and abide with the Drug Quality Assessment Program (HPS), Canadian Government Specifications Board Standards 74-GP-1, Narcotic Control Act, Food and Drug Act. 11. Tender submission form must be completed and signed detailing the bid price submitted. Failure to complete this form will result in bid disqualification.
Central Health will receive Tenders up to and including 10:00 am on Friday, October 28,2016 for Prep & Pack Workstations for the Medical Device Reprocessing Departments at James Paton Memorial Regional Health Centre and Central Newfoundland Regional Health Centre. 1.0 General Provisions 1.1 Intent This invitation to tender is intended to supply 8 Prep and Pack Workstations for the Medical Reprocessing Department within Central Health, 4 for our Gander location and 4 for our GFW location. 1.2 Client Background Central Health was established in 2005 and is responsible for the delivery of Health and Community Services in the Central Region. 1.3 Vendor Response 1.3.1 Vendor s tender must contain an Executive Summary which shall contain: a. A brief description of the product being quoted. b. The name, title and address of the Vendor s representative responsible for the preparation of the Tender. 1.3.2 All prices quoted for goods and services must be specified in Canadian dollars, FOB Sites. All Tenders will be held to be valid for ninety (90) days following the Tender closing date. 1.3.3 Tenders must be received in full on or before the exact closing time and date indicated. TENDERS RECEIVED AFTER THAT TIME WILL NOT BE CONSIDERED.
1.3.4 All costs relating to the work and materials supplied by the Vendor in responding to this Invitation to Tender must be borne by the Vendor. 1.4 Release of Information 1.4.1 While Tender is Open: The names of individuals or companies who have picked up the tender documents will not be released. 1.4.2 At Tender Opening: Only the names of the bidders will be read out. 1.4.3 After Tender Opening: 1. No further information will be released until after the contract is awarded. 2. After award, only the name and bid price of the successful bidder will be made available. 3. Information will be made available for a 90 day period only. 4. Successful Awards will be posted on Web Site. 1.4.4 FYI, Statements that are included as part of our Tender calls: While bidders are welcome to attend the public opening, please be advised that it is not our policy to release bid information. Only the names of the bidders will be released. 1.5 Communication During Tendering 1.5.1 All communications with Central Health with respect to this invitation to tender must be directed in writing to the attention of: Mrs.Terrilynn Diamond James Paton Memorial Regional Health Centre 125 Trans Canada Highway Gander, NL A1V 1P7 Tel: (709)571-1257 Email: terrilynn.diamond@centralhealth.nl.ca 1.5.2 Central Health may, during the assessment period, request meetings with the Vendors to clarify points in the Tender. No changes by the Vendor will be permitted after the Tender closing date.
1.5.3 Faxed Tender responses will not be accepted. 1.5.4 All bids must be sent in a sealed envelope clearly marked with Tender Name and Number to: Materials Management Department, James Paton Memorial Regional Health Centre, Gander, NL A1V 1P7 1.5.5 Bids submitted by electronic transmission (e-mail) will not be accepted. 1.5.6 All Bidders must complete and sign the Tender Submission Form. Failure to do so will result in bid disqualification. 1.5.7 In order to contribute to waste reduction and promote environmental protection, Central Health will endeavor to acquire goods and services that support these principles, therefore, product(s) quoted should include: maximum level of post-consumer waste and/or recyclable content minimal packaging minimal environmental hazards maximum energy efficiency potential for recycling disposal costs must not reduce the quality of the product required or affect the intended use of the product must not significantly impact the acquisition cost 1.6 Tender Acceptance 1.6.1 Any acquisitions resultant from this invitation to Tender shall be subject to the Public Tendering Act. 1.6.2 The Tenders shall be opened in the office of Materials Management: Mrs.Terrilynn Diamond James Paton Memorial Regional Health Centre 125 Trans Canada Highway Gander, NL A1V 1P7 Tel: (709)571-1257 Email: terrilynn.diamond@centralhealth.nl.ca 1.6.3 Any Tender may be accepted in whole or in part. The lowest Tender may not necessarily be accepted and Central Health reserves the right to cancel the Tender call. Central Health shall not be held responsible or
liable for the payment of any costs that are incurred by the bidder in preparing a Tender in response to this invitation to Tender. 1.6.4 Central Health reserves the right to waive minor non-compliance or irregularities in the tender if in Central Health s sole discretion such minor non-compliance or irregularities are of an inconsequential or technical nature. 1.6.5 If Eastern Health, Western Health, or Labrador Grenfell would like to participate in this Contract, will you agree to protect pricing, terms and conditions and allow any of the three (3) Newfoundland and Labrador Health Boards to participate. Yes No 1.6.6 The awarded pricing on this contract will be considered a standing offer for a Two (2) year period from date of award. 1.6.7 Do not include applicable taxes in price. Bid prices must show taxes extra. 1.6.8 Products quoted must be approved by Central Health before award. 1.7 Warranty 1.7.1 The Vendor shall warrant that the product supplied to Central Health shall equal the published specifications. 1.7.2 The Vendor shall provide no less than a 1-year warranty on products. The Vendor agrees to provide free of charge all parts and labour necessary to repair the system during the first year of operation. 1.7.3 The warranty start date will be after receipt and units are fully functional for daily usage. 1.7.4 Vendor shall indicate the individual who will be providing the service and the nearest service location. 1.8 Product Specifications: See Appendix A
1.9 Vendor Confirmation (please sign) I confirm that our Tender meets or exceeds the specifications detailed in this invitation to Tender. I also confirm that all specifications are included in the quoted price. Any items that are optional are noted accordingly. Signed Title Company Name Address Phone TENDER CHECKLIST Tender # CR-1167 Did you include? Has tender submission been signed Yes No Copy of required tender documents Yes No Copy of brochures (if requested) Yes No Note: Tender responses may be rejected if you answer No to any of the above questions.
Product Specifications: Appendix A Motorized (electric) operation with adjustable work surface 100% Stainless steel work surface Work surface 60 L x 36 to 38 D needs to fit within the current footprint. Casters with lockable wheels Riser/rear support frame Overhead task Lighting Power bar (vertical/horizontal) Computer Accessories to include a CPU Holder, Flat Panel Monitor holder, under-counter keyboard tray 2 drawers 4 shelves 12 deep Magnifying light- attach to workstation Storage Bin mounting rails plus plastic bins