Basic Instructions on the Online Bidding Page 1.0 How to log in and change password 2 1.1 To log in 2 1.2 To change password 3 2.0 To submit your initial price 6 2.1 To submit your initial price (Auction type Fully Close without Site Visit) 6 2.2 To submit your initial price (Auction type Partial Supplier@Price with Site Visit) 13 3.0 Minimum percentage drop requirement 23 4.0 Types of Auction Method 24 1
1.0 How to log in and Change Password 1.1 To log in - Go to portal address: https://www.iwk.com.my/ep/ - To begin, please type in your Username and Password. - Click on Login to proceed. You are now logged into your account homepage. 2
1.2 To Change Password - Click Dashboard e-bidding Your Dashboard 3
- click Profile - Next, click on "Change Password as below: - This will lead you to the CHANGE PASSWORD page as below. - At the bottom of this page there will be a "Change Password button. - Ensure that the Username is correct, then to change your password, please insert your current password in the Old Password* panel and key in your desired password 4
in the New Password* panel. To activate please re-enter the same on the Confirm Password* panel. - Click on Save button on the bottom left hand side of the screen to proceed. 5
2.0 To Submit Your Initial Price 2.1 To Submit Your Initial Price (Auction type Fully Close Without Site Visit) - Click on the "Invitation List" option located under RFQ & Auction module at the lefthand side of the page as below: - You will be able to view the "Auction Invitation List" as below: 6
- Click on any of the view icon under Action column. This will lead you to the View Auction page where the Auction Details of that particular view icon that you have clicked are displayed. 7
Below are the descriptions of each field under Auction Details tab: Field Descriptions: Field Auction Ref. No Auction Name Auction Method Invitation Type Auction Registration Date Auction Start Date Auction Expiry Date Auction Delivery Date Auction Type Validation/Constraint Displays Auction Reference Number for that particular auction. Name of the auction specified by the buyer. There are two types of Auction Method; 1.Reverse Auction: IWK purchases products and services from the suppliers 2. Forward Auction: IWK sells products/services to their clients. Selection of method is set by IWK beforehand. There are two types of Invitation Type; 1.Open: Invitation is made open to public 2.Close: Invitation is extended to selected suppliers only. Selection of invitation type is set by IWK beforehand. Displays the auction registration date set by IWK. Displays the actual start date of a particular bid. Displays the expiry date of a particular bid. Displays the date when the goods are supposed to be sent to the mentioned site. There are 5 types of Auction: Open: During the bid, suppliers can view their complete details, as well as other suppliers details. Close: During the bid, suppliers can only see their price. Other suppliers details are not made available. Partial Price: During the bid, suppliers can view their complete details, but can only view suppliers name and ranking. Partial Supplier: During the bid, suppliers can view their complete details, but can only view suppliers price and ranking. Fully Close: During the bid, the auction console is not available for view. Therefore, the suppliers are unable to view their details as well as other suppliers details. 8
Field Auction Format Payment Type Payment Terms Currency Code Delivery Address Provide Specifications BQ-filled Questionnaire Buyer Company Name Auction External Remark Validation/Constraint Selection of Auction Type is set by IWK beforehand. There are two types of Auction Format: 1.Buyer: The participant acts as a buyer 2.Supplier: The participant acts as a supplier It indicates the status of the invited party participating in the bid. Selection of Auction Format is set by IWK beforehand. There are three types of Payment: 1.Advanced: Payments are made in advanced 2.Normal: Payments are made lump-sum and on time 3.Progressive: Payments are made in staggered amount Selection of Payment Type is made by IWK beforehand. IWK fixes the number of days beforehand to indicate how long its Payment Window is made open to the suppliers. Indicates the currency standard used for that particular bid. Displays the delivery address of which the supplier has to send the goods to. Indicates a request from IWK to suppliers to provide item specifications. This option is set by IWK beforehand. Indicates a request from IWK to suppliers to fill in BQ. This option is set by IWK beforehand. Indicates a request from IWK to suppliers to fill in Questionnaires. This option is set by IWK beforehand. Displays buyer company name : i.e: Indah Water Konsortium Sdn Bhd. Displays remarks sent by IWK to the suppliers. 9
- After the Auction Details page have been reviewed, click the CQ tab. Please answer the question given. - Click Save 10
- go to the next BQ tab - Enter the price(s) accordingly under the Unit Price column, insert your remarks to buyer if any and click Submit button. The Total Amount of the Unit Price entered is calculated automatically by the system. - your bid submitted successfully 11
- If you want to change your prices, edit your prices in unit price and click Update 12
2.2 To Submit Your Initial Price (Auction type partial Supplier@Price with Site Visit) - From the RFQ & Auction, click on the "Invitation List" option in the left pane of the page as below: - You will be able to view the list of Auctions that you have been invited for as below: 13
- Click on the Auction in discussion to proceed. - This will lead you to the Auction Details page with details on Auction ID, Auction Title, and terms of the Auction 14
Below are the descriptions of each field under Auction Details tab: Field Descriptions: Field Auction Ref. No Auction Name Auction Method Invitation Type Auction Registration Date Auction Start Date Auction Expiry Date Auction Delivery Date Auction Type Validation/Constraint Displays Auction Reference Number for that particular auction. Name of the auction specified by the buyer. There are two types of Auction Method; 3.Reverse Auction: IWK purchases products and services from the suppliers 4. Forward Auction: IWK sells products/services to their clients. Selection of method is set by IWK beforehand. There are two types of Invitation Type; 1.Open: Invitation is made open to public 2.Close: Invitation is extended to selected suppliers only. Selection of invitation type is set by IWK beforehand. Displays the auction registration date set by IWK. Displays the actual start date of a particular bid. Displays the expiry date of a particular bid. Displays the date when the goods are supposed to be sent to the mentioned site. There are 5 types of Auction: Open: During the bid, suppliers can view their complete details, as well as other suppliers details. Close: During the bid, suppliers can only see their price. Other suppliers details are not made available. Partial Price: During the bid, suppliers can view their complete details, but can only view suppliers name and ranking. Partial Supplier: During the bid, suppliers can view their complete details, but can only view suppliers price and ranking. Fully Close: During the bid, the auction console is not available for view. Therefore, the suppliers are unable to view their details as well as other suppliers details. Selection of Auction Type is set by IWK beforehand. 15
Field Auction Format Payment Type Payment Terms Currency Code Delivery Address Provide Specifications BQ-filled Questionnaire Buyer Company Name Auction External Remark Validation/Constraint There are two types of Auction Format: 1.Buyer: The participant acts as a buyer 2.Supplier: The participant acts as a supplier It indicates the status of the invited party participating in the bid. Selection of Auction Format is set by IWK beforehand. There are three types of Payment: 1.Advanced: Payments are made in advanced 2.Normal: Payments are made lump-sum and on time 3.Progressive: Payments are made in staggered amount Selection of Payment Type is made by IWK beforehand. IWK fixes the number of days beforehand to indicate how long its Payment Window is made open to the suppliers. Indicates the currency standard used for that particular bid. Displays the delivery address of which the supplier has to send the goods to. Indicates a request from IWK to suppliers to provide item specifications. This option is set by IWK beforehand. Indicates a request from IWK to suppliers to fill in BQ. This option is set by IWK beforehand. Indicates a request from IWK to suppliers to fill in Questionnaires. This option is set by IWK beforehand. Displays buyer company name : i.e: Indah Water Konsortium Sdn Bhd. Displays remarks sent by IWK to the suppliers. - Go to the next Specs tab - You can see all tender specification files here. To Upload, click Action and Save. Choose folder where you want to save that file. 16
- To upload your file specifications into the system, click Browse, choose your file, click Open and please type your File Description. Lastly, click Upload. 17
- after upload, your file will be under Attachment Supplier List 18
- go to the next Site Visit tab Click onto Site Visit Tab to view details of Site Visit required to attend. 19
- To enter your initial price, go to BQ tab and enter prices for each of the line item - There are two methods to enter your bids. First, you can enter your price in Unit Price. Second, you can download your BQ file first and upload it back. First method - enter your price in Unit Price then click Submit - Your first prices have been recorded. 20
Second method - Download your BQ file first - Click Download Save and choose where you want to save your file. Click Save 21
- After finished download, open your BQ file. Enter your price in Unit Price column. 22
- After finished, save your file. Click Save and close your file. If not, you will not able to upload it back into the system. 23
- To upload your BQ file, click Upload, click Browse and choose your file. - After done, click Open 24
- click Submit 25
- Your price will be recorded in the system - If you have any remarks to the IWK Buyer, insert your remarks in Remarks table. - Once you satisfied with your price, last step click Submit and click OK. 26
- Your bid submitted successfully. - To see your ranking, click Auction Console 27
- To change your prices, please change your price in Unit Price column. After finished, click Update. - System will overwrite your previous data. You can open your Auction Console back. 28
3.0 Minimum percentage drop requirement - If your Grand Total prices submitted is below the minimum predetermined percentage drop (e.g. 0.1%), the system will reject your bid and prompt the message You are required to drop 0.1% from your previous Total Auction Price. Please re-enter your prices now as shown below: 29
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4.0 Types of Auction Method Open Method - The open method will show all suppliers names and their respective prices. Close Method - The closed method will not show any supplier s name or their prices. - The user will only be able to view their name, price and ranking. 31
Partial Supplier Method - The partial supplier method will not show any of the participating supplier s names but reveal all their prices only. - The user will be able to view their name and prices only. Partial Price Method - The partial participant method will show all participating supplier s names but will not reveal their prices - User will be able to view their price only. - The bidding will be based on ranking. 32
Fully Close Method - Auction Console button is not made available, therefore user (supplier) is not able to view own price as well as other suppliers details. 33