Tracking and Tracing in laboratories

General information History of KIESTRA Started in 1961 by Philippus Pobe Kiestra Roots: Lab Automation and Robotics (HP-ORCA robot system integrator) Since 1995 full focus on microbiology

KIESTRA discovered by laboratories all over the world Europe United States Canada Australia & New Zealand Asia General information

General information Kiestra provides Complete solutions and concepts, in all areas of the classical microbiology: Food or Industrial Water Medical Pharmaceuticals

General information Trends in microbiology Classical Method will remain the routine method LIMS interactive with microbiologist Certification Increase in efficiency Full traceability

Summary Tracking & Tracing 1. General bar-coding 3. Traceability possibilities Integration with LIMS 2. Process flow Sample Reception Sample Preparation Media Preparation Sample Processing Counting & Screening Incubation 4. Business Case: Full Automated Traceability in UK laboratory

General information about bar-coding General information Bar-coding Code EAN: Supermarket -code on request Code 39: Alpha Numerical general-purpose code in very wide use world-wide Code 128: Alpha Numerical very capable code, excellent density, high reliability; in very wide use world-wide

Bar-coding in Microbiology General information about bar-coding Effective LIMS operations Automated registration of process data Less labour need Less errors Easier documentation / traceability

Bar-coding advantages General information about bar-coding Time saving on coding Work in process can move quickly Error preventing: A. writing 1 error per 300 characters/digits B. bar-coding 1 error on 36 trillion characters/digits

General information about bar-coding Barcodes everywhere? Samples Petri-dishes RTU-plates Enrichment Tubes Agar pots and supplements Disposables Identification of Technicians (log-in & -out)

LIMS & Bar-coding General information about bar-coding Passive bar-coding - Pre-labeling, at media production or supplier Active bar-coding - Real time labeling on sample request

Bar-coding is the key General information about bar-coding Prevent manual coding Full Traceability at any activity Easier Certification

Process Flow Tracking & Tracing Flowchart Sample Reception Sample Preparation Enrichment Media Preparation Sample Processing Incubation Counting & Screening Results History / Archive Customer

Process Flow Sample Reception At what time did the sample arrive? Which technician accepted the sample? Condition of the sample Storage of the sample Processing method / analysis

Process Flow Media Preparation What recipe is used? Which ingredients are used? (lot numbers) Correct volumes and weight? Which technician prepared the media? New batch- or lot number media given? Media Quality Control: media approved? Storage of media

Process Flow Sample Preparation At what time is the sample prepared? (-1 dilutions) Which technician prepared the sample? Which kind of media is used Start weight and end weight of the dilutions

Process Flow Sample Processing At what time is the sample processed? Which technician prepared the sample? Which kind of media is used (dilution / enrichment fluid) Which calibrated system is used What volume is pipetted or diluted Which batch- or lot number of media is used? Which RTU-plates are used?

Process Flow Sample Counting & Screening At what time is the sample counted or screened? Which technician counted or screened the sample? Which kind of media is used (confirmation) Is there any proof? Isolation steps; Which RTU-plates are used?

Process Flow Sample Incubation At what time is the sample arrived in incubator? Correct Incubator? Correct Incubation time? Who placed the samples in the incubator? Is there any proof? At what temperature is the individual sample stored? Is there a temperature curve of the specific sample?

Traceability possibilities Traceability possibilities Sample Reception Sample Preparation Enrichment Media Preparation Sample Processing Incubation Counting & Screening Results

LIMS integrated & interactive Traceability possibilities Sample Reception Media Preparation L Sample Preparation Sample Processing Counting & Screening Incubation I M S Results

Traceability possibilities passive LIMS Sample Reception Media Preparation Sample Preparation Sample Processing Counting & Screening Incubation I N D I C A L I M S Results

Business Case Business Case Full Automated Traceability in UK Laboratory

Business Case Business Case One of our relations has chosen to provide a compete microbiological service to the industry Achieved through: Flexible testing support Food safety Research and Development Drive costs out

Business Case The Project Requirement Increased Capacity Increased Traceability Compliance With UKAS Requirements User Friendly System Solution Automation New LIMS system Redeveloped Quality System Software and equipment design

Business Case LIMS integrated & interactive Sample Reception Media Preparation L Sample Preparation Sample Processing Counting & Screening Incubation I M S Results

Business Case Business Case Automated system Minimal human error Improved Accuracy Improved Quality Improved Efficiency Full Traceability Information Systems LIMS Kiestra Lab Automation: Software and Systems RESULT: The most technologically advanced routing food lab in Europe

Business Case Future Developments 40% capacity to fill Media production Second system if 40% is reached Full support by CamerA PrimerA RESULT: Paper free Laboratory

Bar-coding is the key Tracking and Tracing