TAB D-2b CHANCELLORS RESIDENCE ANNUAL INSPECTION REPORT BY BOT GOVERNANCE COMMITTEE MEMBERS August 5, 2015 Items added to Inspection performed by Facilities Management Team of July 16, 2015 The care of this building and property has been undergoing routine review in regard to addressing items in need of repair throughout the year. This report represents items remaining to be addressed from previous reports and new items identified on July 16, 2015. A. ITEMS FROM PREVIOUS SITE INSPECTIONS-INCOMPLETE OR ON HOLD The following information was developed to reflect current findings of items to be addressed on the Chancellors Residence property. SITE AND BUILDING EXTERIOR 1. Exterior Brick Retaining Wall near Garage: Bricks are coming off at the corner of the retaining wall nearest to the garage. 2. Garage Door Entry Apron: Concrete is cracked and surface is uneven; Remove and replace concrete apron.
3. Brick walkway: Remove and install new brick pavers to match newest walk leading to the Sun Porch on the residence. Location: Section at Garage leading to the house; along the side of garage leading to the pedestrian door at the East end of the North face. 4. Garage interior walls: Voids in openings where previous electrical receptacles/switches existed. Either fill opening with appropriate material and paint or install cover plate. Locations: East wall of garage adjacent to the garage door opening and North wall of storage area adjacent to the pedestrian door. 5. Gravel Walkway on East Side of House: Walkway has an erosion issue. Extend the gutter lines under the walkway to exit on the lower side of walkway.
6. Asphalt Driveway: Remove and replace asphalt where cracking and along wall where cut and patch performed. Preference is to replace entire paved area in order to be consistent in appearance. 7. Low Brick Wall at Driveway: Portion at a large tree is leaning slightly and will need replacement in future. Recommendation is to address when tree is removed due to its life expectancy which is approaching or upon failure of brick wall. 8. Window Shutters: Existing wood shutters have deteriorated and are in need of replacing. Repairs and repainting have been done numerous times in the past (dates unknown). Recommend replacing with a vinyl or other durable material in the same profile and size.
9. Main Entry Stoop: Brick and mortar joints are in poor shape. Top of landing is not in compliance with code (to be level with finished floor at door). Presently the entry does not have a covered porch due to original design concept for the style of the house. Recommend investigation of an entrance porch that will conducive with the present architecture; as a minimum remove and replace existing to be in code compliance. 10. Basement windows: Existing are original steel frame with single pane glass which have deteriorated. Located in window wells which need cleaning out and possibly improvement of drainage required. 11. Basement Vent Wells: Cleanout and improve drainage + repair/replace vents/screenings as required.
12. Brick Chimney Cap: Existing cap is poured concrete as part of original construction which has been repaired in the past (date not available). Investigation needed to determine if alternative type of cap could be installed. 13. Windows: Presently the main part of the residence has replacement windows (1990 technology) and the back portion of the residence has single pane windows. Recommend replacement with more energy efficient system throughout. 14. Exterior Lap Siding: Repairs have been periodically made over time. In good condition. Monitor conditions and address accordingly.
15. Exterior Basement Steps and Railing: Existing concrete steps and walls are in need of cleaning and crack repairs as required. Railing is not in accordance with building code. Recommend cleaning and refinishing concrete surfaces to improve on cleaning. Steps are not in compliance, but since a service entry and not for public entry, recommend making safer to travel without changing riser/run profile. Replace railing with code compliant design. 16. Brick Patio: Presently brick un-level and of various colors due to addition of brick over time. Rear entry door presently not in compliance with code in regard to having a stoop or patio surface level with finish floor of porch. Recommend replacement of existing brick pavers and add to layout to address larger area needed for program functions. Modify existing surface elevation to address surface at rear entry door. After removal of existing brick surface, remove abandoned fuel oil tank presently under the brick pavers in accordance with governmental regulations. 17. Exterior New Walk Leading to Garage: Access directly from patio area to garage entry door on North side is recommended in order to reduce path of travel from residence to garage. Scope of Work is to construct new brick walk from patio adjacent to flower bed to existing walk parallel with garage.
18. Exterior Lights along Driveway: Presently there exist seven (7) decorative pole lights with high energy incandescent bulbs. Recommend replacing with seven (7) new LED type of fixtures + add one (1) in the area of the Sun Porch in order to improve spacing & light coverage along the driveway. Also requires relocating one adjacent to the large tree near the sun-porch due to interference tree with pole & wiring. 19. Service Yard @ Garage: Concrete is cracked and uneven; Chain-link fence is in poor condition (was dog yard during Robinson Administration) Fenced yard in not required for use now. Scope of Work is to remove & replace concrete surface with new concrete while building up site to drain but not as steep + remove portion of fence at driveway along with landscaping if necessary. Replace landscaping to screen service yard. 20. Foundation Vents: Existing foundation vent grilles are corroded and broken in some cases. Replace existing in six (6) locations. 21. Exterior Steps Leading to Lower Walkway: Rock/Concrete steps and wall corners have cracks that need to be repaired.
22. Garage - Rear Gable Eave: Crown molding at eave is rotten at end adjacent to gutter on north side. Replace with new and paint. 23. Garage West Eave: Paint is peeling and chipping. Prepare and repaint. 24. East side of residence: Install steps from walking path down to grade (location of previous fallen tree). 25. East entry to back sunroom: Provide better ramp or other more permanent solution for catering deliveries. 26. Basement exterior steps: Improve drainage at bottom of steps. INTERIOR OF RESIDENCE 27. Downstairs Guest Bedroom: In need of tall mirror for dressing; Purchase and install tall mirror on back of door to bedroom. 28. Basement Steps: Provide appropriate lighting and switch arrangement. 29. Top of South Stair: Add lighting in foyer on left.
30. Upstairs Hall/Corridor: Install raised panel/chair rail. Coordinate with Ms. Belcher. 31. Foyer/Door Leading to Stairs: New signs are needed for restroom and for door leading to the basement stairs. 32. Kitchen Cabinets: Two kitchen cabinet doors are splitting and are in need of replacement. 33. Attic Access Door: Operation of door has failed. Restore or Replace existing custom made door/steps as required. Replacement will require additional work such as ceiling repair & repainting. Cost represents Restore to present design & operation 34. Back Porch Doors: The two doors on the back porch need to have kick-plates installed. 35. Back Porch: The security alarm system is located on the back porch and the two doors leading to the back porch need to be armed for security. FUTURE EXPANSION TO RESIDENCE 1. West side adjacent to sunroom: Discussion concerning a future expansion at this location to extend sunroom space to the south and tie into den/living room. Drainage and utilities would need to be addressed as well. In the short term, it was discussed that the west windows of the den/living room could be replaced with a set of French doors leading outside to an exterior patio and then enclosed at a later date. Cost to be determined. 2. Front Entrance: Because of code issues and needs for cover, the front entrance needs to be looked at for the possibility of adding a covered front entrance that meets the code requirement for an entrance. This needs to be designed by someone with residential experience.