PRESIDENT S STAFF ADVISORY COUNCIL MEETING MINUTES Tuesday, July 12 th, 2016 12:00 PM - 2:00 PM SPS- 200 Dyer Street- Room 122 Attendance: Present Absent Members 2015-16 Present Absent Members 2016-17 Stephen Nelle (Co-Chair) Shannon Benjamin Joie Steele (Co-Chair) Michele Calnan Tracey Cronin Eric Ferrara Donna Frazier Gilbert Fontes Jessica Garcia Ben Garvin Carol Leone Elizabeth Malone Tracie Mederos Anthony Mam Elizabeth Sandberg Amanda Figgins Katie Grasso Chris Moore Rebecca Palmer Stephanie Romano Ex-Officio Advisors Karen Davis Emily Bruce Wendy McRae-Owoeye Janice Hebert Kimberly O Roskiewicz Kelsea Parker (Notetaker) Guests: Judy Nabb, Mel Roca & Cynthia Yearwood Human Recourses Minutes: Kelsea Parker 12:00pm Call to Order
12:00pm-12: 40pm Michele Calnan & Anthony Mam Cal- Mam 2017 for SAC Co-Chairs Both proud to be apart of SAC Would love to be apart of everyone s committee Very proud of everyone s job/work they are doing Want to continue o Meet & Mingles o Staff Development day o Brown Bag Lunches / Forums & talks New things o Budget Wants each committee to have their own budget to work off of Thinks it would help each committee to plan better o Need to get on the map about other events not just food/ drinks o Bring up at beginning of meetings staff concerns Its important to be able to bring back an update for staff o Would like to get SAC alumni more involved Questions o How will each of you take on your roles? Michele- events/ planning Booking/ advertising / advocating new events Anthony- Staff concerns Bring different ideas o Conflict/ how are you going to manage within and style of doing so? Active listening/ need to be sensitive about both side s opinions Making people feel like they are being heard Taking it slow Get advisors involved Try to come to a compromise for both sides Vote o Unanimous vote by all members o Congratulations Michele Calnan & Anthony Mam SAC Co-Chairs 2017 12:40pm-1: 20pm Committee Meetings 1:20pm-1: 30pm Committee Reports Events & Participation Meet & Mingle events o July 20 th Flat Bread Company o August 24 th Malted Barley o September- Rooftop at the Providence G
August 4 th Bowling event o Cranston RI o Free o Need to find out about shoes September 14 th o No ice cream social o Dell s Lemonade trucks 12pm- 2pm Between Olive street and BOB buildings & down by the med school SAC wear Red shirts We pay by the cups sold Would like to have the trucks at each location for about 2 hrs, just need to check budget first September 26 th Lunch time Trivia October o Whisky Public/ Ben s band o Family weekend o Daytime coffee & conversation event Breastfeeding/ lactation rooms on campus Would like if someone from HR could be there No date yet Diversity & Inclusion Brown Bag Lunch o Staff of color- July 19 th o LGBTQ Staff - July 20 th o Women Staff- July 21 st BearTalks o August 3 rd o Breakfast provided o Discussing the tragedy in Orlando/ the intersections of race & queer identity o Went out in morning mail/ fliers being sent out Volunteer July 4 th event went great had 9 volunteers August 6 th Food Truck Festival Late August Save the Bay September- collections w/ the Dell s event o Blessing bags o Clothing collaborative Career clothing needed October- Ronald McDonald House Newport marathon SAC volunteering o South side landing
o Will send out an email Outreach & Communications Survey results meeting Thursday July 14 th Brownie points o Working on 2 nd story for August Video working on Brochure HR working on 1:30pm-2:00pm Human Recourses Mentoring Program Human Recourses Mentoring Program New Employee Advisory Program (NEAP) o 4 to start ended with 5 total o 6 events were held o Total of 82 seats filled with 56 unique participants o Would like to grow the program to 10-15 but hoping for about 20 o Hopes is to have every new hire get assigned a person o ~2-3 hour commitment a month One on One Mentoring Program o Establish a trusting relationship Focusing on the mentee professional development, career goals & networking Looking for mentors to match 15 mentees Mentor needs to have 2+ years at Brown Not a guarantee for your next job here a Brown Does not replace the role of a manager Working on a website with more recourses that will be available o Orientation (6 steps) 1. Information marketing Getting the word out 2. Applications A process of how to go through all of the applications 3. Selection/ Matching Taking nominations CLPD team will interview both mentor and mentee 4. Orientation Not sure if it will be held together or separate Matched that day 5. Structured programs 3-4 events throughout the program over 9 months 6. Formal program close Run for an academic year
Hoping that relationship with continue Still not sure how best to market this program o Questions What will the applications/ forum ask? Why are you applying to the program? Want to have some live events for staff to be able to ask questions about this program With the live event hoping people would self select out What is the time commitment? 1-2 hours a month Will have 4 pre set sessions How will you make your picks? Already have some selections criteria Interviewing o Similar to how the admissions team does it Will the mentor/ mentee have say in what they are looking for in a match? Yes Will there be something so staff knows what to expect? Hoping to have information sessions online and an in person session as well Will there be any sort of qualifications needed? Need to have passed probation period Mid career not entry level Do you have to apply to be a mentor? This year they are looking for nominees/ recommended What are you looking for in a mentor? Someone that is more senior here at Brown, been here awhile A record of informational helping people here at Brown already Someone in a leadership position already Has anyone ever been turned away from NEAP? No Anyone in the pilot year will still be invited in the upcoming year Email- CLPD@Brown.edu Judy Nabb Mary-Ellen Roca 2: 00pm Adjourned