Welcome to the Eastwood Harris Pty Ltd PRINCE2 TM Revised 2009 and Microsoft Project 2010 training course

Welcome to the Eastwood Harris Pty Ltd PRINCE2 TM Revised 2009 and Microsoft Project 2010 training course Administration Evacuation Timings, meals and facilities Mobile phones and emails Introductions Your Name Experience in scheduling software PRINCE2 experience What you expect from the course Course attendance sheet. Page 1 Page 2 Course Agenda Day 1 Modules 1 Introduction 2 Creating a Project Schedule 3 Navigating and Setting the Options 4 Creating Projects and Templates 5 Defining Calendars 6 Adding Tasks 7 Organizing Tasks Using Outlining 8 Formatting the Display 9 Adding Task Dependencies 10 Network Diagram View 11 Constraints Course Agenda Day 2 Modules 12 Filters 13 Tables and grouping Tasks 14 Views, Details 15 Printing and Reports 16 Tracking Progress 17 Creating Resources and Costs 18 Assigning Resources and Costs to Tasks 19 Resource Optimization 20 Updating Projects with Resources. 3 4 Page 3 Page 4 Module 1 Introduction Topics: Purpose of the Course Required Background Knowledge Purpose and Aims of Planning Definition and Elements of a Plan Plan Supporting Documents PRINCE2 Plan Levels Programme Planning in Microsoft Project Controlling a Project Organisation Responsibilities Planning Metrics and the Planning Cycle PRINCE2 Processes supported by Microsoft Project. Purpose of the course Provide a method for planning, scheduling and controlling projects using Microsoft Project, In a project environment using the PRINCE2 2009 methodology, Up to an intermediate level. Page 5 Page 6 1

Purpose of Planning The ultimate purpose of planning is to build a model that allows you to predict which tasks and resources are critical to the timely completion of the project, then: Strategies may then be implemented to ensure that these tasks and resources are managed properly, thus ensuring that the project will be delivered both On Time and Within Budget. Page 19 Planning aims to: Identify the Products and Tasks required to deliver a project, Evaluate different project delivery methods, Identify and optimize the use of resources, Optimize time and evaluate if target dates may be met, Identify risks and set priorities, iti Provide a baseline plan against which progress is measured, Communicate the plan to all stakeholders, including what is to be done, when and by whom, Provide early warning of potential problems and enable proactive and not reactive action to be taken and Assist management to think ahead and make informed decisions. Page 20 Planning helps to avoid or assist in evaluating: Increased project costs or reduction in scope and/or quality, Additional change over and/or operation costs, Extensions of time claims, Loss of your client s revenue, Contractual disputes and associated resolution costs, The loss of reputation of those involved in a project, and Loss of a facility or asset in the event of a total project failure. Definition of a Plan PRINCE2 defines a plan as a proposal for doing or achieving something which specifies the what, when, how and by whom. A Project Plan must at all times be able to deliver the expected benefits identified in the Business Case. All plans must have the approval al and commitment of all the appropriate management levels. A plan is therefore not just a Microsoft Project Gantt Chart (bar chart), although a Gantt Chart is an important output of the planning process. Page 21 Page 22 Elements of a Plan the PRINCE2 Definition Products to be produced, both Specialist and Management Tasks required to produce the Products Tasks to validate the Products quality Resources required to produce the Products, including management and quality The relationships or dependencies between the Products and Tasks External dependencies that will influence Product creation Timings for the Products Control points to measure progress Tolerances in time, cost and any other agreed variable. Page 23 Plan Levels PRINCE2 defines three levels of plans below a corporate or programme plan: Project Stage Team PRINCE2 also defines 5 types of plans as per the picture on the next slide, (which was created using the Microsoft Project Network Diagram function). Page 24 4

Four modes or levels There are four levels in which planning and scheduling software may be used. Page 37 Planning Controlling Without LEVEL 1 LEVEL 2 Resources Planning without Resources Tracking progress without Resources With LEVEL 3 LEVEL 4 Resources Planning with Resources Tracking progress with Resources Understanding Your Project Before creating a project schedule in Microsoft Project, it is important to understand the following types of documents: A PRINCE2 project should have a Project Mandate to commence the Starting up a Project process Project scope Functional specification Requirements baseline Contract documentation Plans and drawings Project execution plan Contracting and purchasing plan Equipment lists Installation plan Testing plan. Page 38 Level 1 Planning Without Resources Create the project Define the calendars Defining the WBS and other codes Add tasks Add the logic & constraints Mandatory dependencies Discretionary dependencies External dependencies Schedule the project and Consider contingent time. Creating Projects To create the project in Microsoft Project, you will require the following information: Project Name The Project Start Date (and perhaps the Finish Date) It would be helpful to know other important information such as: Client name, and Other project data such as location, project number and stakeholders. Page 39 Page 40 Defining the Calendars The finish date and time of a task is calculated from the start date and time plus the task duration over the calendar assigned to the task. Microsoft Project Options for Product Based Planning Microsoft Project was not entirely suitable to complete Product Based Planning with the older version of PRINCE2, but PRINCE2 2009 has relaxed some of the requirements making using Microsoft Project easier, We will make some suggestions on how to use Microsoft Project to create a PBS next, Other option are: To invest in PRINCE2 planning software such as Change Aide, or Use a word processor or spread sheets and indent the text to create a hierarchical structure, or Use Microsoft s OBS feature in Word or Excel. Page 41 Page 42 7

Task Early Start Constraint A task will no longer start on the Data Date When a Start No Earlier Than constraint is assigned This is more commonly known as an Early Start constraint. Task Late Finish Constraint This picture shows a Finish No Later Than constraint assigned 4 days earlier than the calculated finish date Thus Negative Float is created, representing the amount of time that needs to be caught up This is more commonly known as a Late Finish constraint. Page 55 Page 56 Task Late Finish Constraint This schedule has a Finish No Later Than constraint assigned after the calculated finish date The Total Float is NOT calculated to the constraint date when the constraint date it is LATER the calculated Early Finish Positive Total Float is NOT created and a critical path of zero days float is maintained. Risk Analysis and Tolerances At this point in time you should consider conducting a Risk Analysis and adding Risk Mitigation tasks Consider what Time Tolerances should be assigned and these may be added as tasks Now print and issue the plan for review and approval. Page 57 Page 58 Level 2 Monitoring Progress Without Resources Set the Baseline Tracking and record progress Entering in Actual Start Dates, Percent Complete and Actual Finish dates Take corrective action. Level 3 Scheduling With Resources and Costs Are you estimating or planning for control? Consider the balance between the number of Tasks and Resources Creating and using Resources Creating and using Expenses Task Type and Effort Driven option Resource Optimization. Page 59 Page 60 10

Module 4 - Creating Projects and Templates Topics: Starting Microsoft Project 2010 Creating a Blank Project Opening an Existing Project Re-opening a Project Creating a Project Template Creating a New Project from a Template Saving Additional Project Information Using the Alt Key and Keystrokes to Access Commands Saving a Project Closing Microsoft Project Workshop 2 - Creating a Project. Page 73 Starting Microsoft Project 2010 When opening Microsoft Project 2010, you will be presented with a blank project, named Project1, which you may start working with immediately. Page 74 Creating a Blank Project A blank project may be created from the New Project pane, which is displayed by: Keying in Ctrl+N, or Selecting File, New Then clicking on Blank Project A new project will be displayed and the project name is shown at the top center of the screen. At this point the Project Start date is normally set in the Project Information form: Current Date: This field defaults to today s date, Status Date: This is an optional field used when updating a project, Calendar: This is the project Base calendar that is used to calculate the durations of all tasks. Opening an Existing Project and Re-opening a Project To open an existing project display the Open form by selecting: File, Open, or Ctl+O The New Project from existing form may be used to open an existing project: Select File, New, New from existing project, Then select the file you want to open from the Open form, Selecting File, Recent will show a list of recently opened project files. Page 75 Page 76 Project Templates Project templates allow organizations to create standard project models containing default information applicable to the organization, Create a template by saving a project, with or without tasks, in Template (*.mpt) format, This template will be available when you select File, New, My templates, To create a new project from a template: Page 77 Select File, New and there are template location options: My templates allows you to open templates on your computer and is covered in the next paragraph, Recent templates takes you to your recently used templates, Office.com Templates, this will allow you to access Microsoft s templates. Saving Additional Project Information Often additional information about a project is required to be saved with the project such as location, client and type of project, This data may be saved in the File, Info, Project Information, Advanced Properties form and these fields may be inserted into reports. Page 78 13

Module 6 Adding Tasks Topics: Adding New Tasks Understanding Change Highlight Copying and Pasting Tasks Milestones Reordering Tasks by Dragging Sorting Tasks Task Information Form Elapsed Durations Indicators Column Assigning Calendars to Tasks Workshop 4 - Adding Tasks. Task Definition Tasks should be well-defined, measurable pieces of work with a measurable outcome. Task descriptions containing only nouns such as Bid Document have confusing meanings, The limit for task names is 254 characters, but try to keep task descriptions meaningful yet short and concise so they are easier to print, When tasks are created, they are normally organised under the WBS which is created using Summary tasks, Normally the WBS would be added first but it is simpler to teach Microsoft Project by showing how tasks are added first and then demonstrate the Creation of Summary Tasks using Outlining, Tasks may also be organized under other coding structures such as Task Codes or Custom Fields. Page 91 Page 92 Adding New Tasks Manually Scheduled tasks will not be covered in detail in this book, This course will concentrate on the aspects required to produce a Critical Path schedule assuming all tasks are Auto Scheduled,, The instructor will demonstrate how to add new tasks and insert new tasks between existing tasks. Understanding Change Highlight New tasks mat have Start and/or Finish dates highlighted, This is due to Change Highlighting that highlights any changed dates and durations as a result of an edit, addition or deletion of another task, Remove the highlighting produced by the last change by: Pressing the F9 key which will also recalculate the project, or Saving the project, or Entering a value into a changed cell twice, Your should add the Display Change Highlighting button to the Quick Access Toolbar to hide/display the highlighting. Page 93 Page 94 Copying and Pasting Tasks Tasks may also be copied from another project or copied from within the same project using the normal Windows commands such as right-click Copy and Paste or Ctrl+C and Ctrl+V, Tasks are always inserted when pasted, Note: Copy and Pasting Cells will always paste over existing data. Milestones A Milestone normally has a zero duration and is used to mark the start or finish of a major event, A Milestone is a Start Milestone when it has no predecessors and is scheduled at the start of a work day, A Finish Milestone when it has predecessors and is scheduled at the end of a work day, To create a Milestone either: Assign a task a zero duration, or Click on the Task, Insert group, Insert Milestone button. Page 95 Page 96 16

Module 8 Formatting the Display Topics: Formatting the Columns Formatting Time Units Formatting the Bars Row Height Format Fonts Format Timescale Format Gridlines Format Links, Dependencies, Relationships, or Logic Lines Format Colors Workshop 6 - Formatting the Bar Chart. Formatting the Display This chapter covers the formatting topics, which are used to format the on-screen display and which are also reflected in print preview and printouts. Page 109 Page 110 Formatting the Columns The instructor will explain the following: Format Columns group menu Inserting Columns Deleting Columns Adjusting the Width of Columns Moving Columns Formatting Columns Using the Table Function. Formatting Time Units Select File, Options, Advanced, Default options for this project: The Display options for this project: always specifies the time units, for example day, dy or d. Uncheck the Add space before label check box to remove a space between the value and label in date columns which allows a narrower Duration column to be displayed. Page 111 Page 112 Formatting the Bars Microsoft Project has several options for bar formatting: All the bars may be formatted to suit user definable parameters, or Individual bars may be formatted, The instructor will demonstrate: Page 113 Formatting all task tars using the Bar Styles form, Format Bar Styles group menu, Gantt Chart Styles group menu, Formatting Bars Using the Gantt Chart Wizard, Note: Projects formatted with the Gantt Chart Wizard and projects created in earlier versions of Microsoft Project will have formatting that is incompatible with the Microsoft Project 2010 Format, Bar Styles group buttons. Row Height Row heights may be adjusted to display text that would otherwise be truncated by a narrow column, The row height of one or more columns may also be adjusted in a similar way to adjusting row heights in Excel, by clicking on the row and dragging with the mouse, If all the rows are to be adjusted, then click on the Select All button above row number 1, to highlight all the tasks, Microsoft Project 2010 has introduced a Wrap Text command found on the Format, Columns group, Column Settings, Wrap Text which automatically adjusts the row height to fit the text into the available column width. Page 114 19

Lag Calendars and Elapsed Lags Lags are calculated on the Successor Calendar (except with Microsoft Project 2002 and earlier which uses the Project Calendar), Lags may be assigned Elapsed durations, therefore they will be based on a 24-hour, 7-day yper week. To enter an elapsed lag type an e before the unit, e.g. 5 ed: Page 127 Restrictions on Summary Task Dependencies Dependencies may be made between summary tasks and detail tasks of a different summary task, There is a built-in dependency between summary and detail tasks. Detail tasks may be considered as Startto-Start successors and Finish-to-Finish predecessors of their summary task, Summary tasks may only have FS and SS dependencies; you will receive a warning message when you attempt to enter an illegal dependency, Note: It is recommended that dependencies be maintained at the detail level. This is particularly important when moving tasks from one summary task to another since the dependencies will still be valid. Page 128 Displaying the Dependencies on the Gantt Chart The dependencies may be displayed or hidden with the Layout form, Select Format, Format group, Layout to open the Layout form and click on the radio button under the style you require, The color of the dependency line is inherited from the color of the predecessor task, To display a Critical Path on the relationship lines you will need to format the bars as critical. Page 129 Adding Dependencies The instructor will demonstrate the following methods of adding relationships: Graphically Adding a Dependency Using the Link and Unlink Buttons Task Linking Using the Keyboard Adding and Deleting Predecessors with the Task Information Form Predecessor and Successor Details Forms Editing or Deleting Dependencies Using the Task Dependency Form Autolink New Inserted Tasks or Moved Tasks Editing Relationships Using the Predecessor or Successor Columns. Page 130 Scheduling the Project Once you have your tasks and logic in place, Microsoft Project calculates the tasks dates/times, More specifically, Microsoft Project has Scheduled the project to calculate the Early Dates, Late Dates, Float and the Critical Path of the project, To prevent the Automatic Calculation of your project s start/end dates select File, Options, Schedule tab, Calculation, click on Off, To calculate the schedule with the calculation mode set to manual: Press the F9 Key, or Click on the Select All button, top left-hand corner of the Gantt Chart view, right-click to open a menu and select Calculate Project, or Add a Schedule Project button to the Ribbon or Quick Access Toolbar. Page 131 Workshop 7- Adding the Relationships You have determined the logical sequence of tasks, so you may now enter the relationships. Page 132 22

Task Constraint Types Other Constraint Types: As Soon As Possible. This is the default for a new task. A task is scheduled to occur as soon as possible and does not have a Constraint Date. As Late As Possible. A Task will be scheduled to occur as late as possible and does not have any particular Constraint Date. The Early and Late dates have the same date. A task with this constraint has no Total Float and delays the start of all the successor activities. Start No Earlier Than. This constraint sets a date before which the task will not start. Start No Later Than. This constraint sets a date after which the task will not start. Must Start On. This constraint sets a date on which the task will start. Therefore the task has no float. The early start and the late start dates are set to be the same as the Constraint Date. Continued.. Task Constraint Types continued Other Constraint Types: Must Finish On. This constraint sets a date on which the task will finish and therefore has no float. The early finish and the late finish dates are set to be the same as the Constraint Date. Finish No Earlier Than. This sets a date before which the task will not finish. Finish No Later Than. This sets a date after which the task will not finish. Deadline Date. This is similar to applying a Finish No Later Than constraint. This offers the only opportunity of putting a second constraint on a task. Page 145 Page 146 Assigning Constraints Constraints may be assigned from: Using the Task Information Form Using the Constraint Type and Constraint Date Columns Typing a Date into the Task Information or Details Form Using the Task Details Form The instructor will now demonstrate each of these methods. Deadline Date Deadline Date allows the setting of a date that a task should be complete, A Deadline Date is similar to placing a Finish No Later Than constraint on a task and affects the calculation of the Late Finish date and float of the task, A second constraint such as an Early Start constraint may also be assigned to a task with a Deadline Date. Page 147 Page 148 Task Notes It is often important to note why constraints have been set. Microsoft Project has functions that enable you to note information associated with a task, including the reasons associated for establishing a constraint, The Task Information form has a Note tab, which has some word processing-type formatting functions: Workshop 9 - Constraints Management has provided further input to your schedule, The client requires the submission on 26 Jan 12, Because the Format, Bars Styles group Slack button only displays the Free Float and does not display the Total Float or Negative Float we will use the Gantt Chart Wizard to format the bars to show these important pieces of information. Page 149 Page 150 25

Tables A table selects and formats the columns of data to be displayed in a View, The formatting of tables is covered in the Formatting the Display module, A table may be applied to one or more Views which display data in tables, There are two types of tables: Task tables that are applied to Task Views and Resource tables that are applied to Resource Views. A View is permanently changed when it is assigned a different Table, The instructor will demonstrate how to create a new Table and edit an existing Table. Custom Fields A Custom Field is an existing Microsoft project field that may be: Renamed to suit your projects requirements, Tailored to display specific data in a specific format, Assigned a list, such as a list of values or people, that t may be assigned from a drop-down list, or Assigned a formula for calculating data from other fields, The instructor will demonstrate how to create a Custom Field. Page 163 Page 164 Grouping Grouping allows grouping of tasks under data items such as Customized fields, Durations, Constraints, etc: Workshop 11 - Reorganizing the Schedule We want to issue reports for comment by management, We will group the tasks by their float value and show the WBS columns, We will also look at the Outline Codes and then Group the Tasks by the people responsible for the work, which we will enter into a text column. The instructor will demonstrate the Grouping function. Page 165 Page 166 Module 14 - Views & Details Applying an Existing View Understanding Views Creating a New View Details Form Timeline View A Logical Process for Developing a View PRINCE2 Product Flow Diagram View Workshop 12- Organizing Your Data Using Views and Tables. Applying an Existing View All Views, except the Timescale view which is normally displayed above the Gantt Chart, may be applied by: Clicking the appropriate button from the Ribbon View, Task Views and Resource Views groups, Clicking on the down arrow by a View Name on View, Task Views and Resource Views, There are more views available than the Views listed on the Ribbon menu, These may be applied from the More Views form which may be accessed from many places, The instructor will leave you through some existing views. Page 167 Page 168 28

Manual Page Breaks Manual page breaks are inserted by: Placing the Manual Page Break button on the Ribbon or Quick Access Toolbar, Highlighting the row above where a page break is required. Then click on the Manual Page Break button, A dotted line will indicate the location of the manual page break, To remove a manual page break, highlight the row above where there is a page break and the Manual Page Break button, Note: Manual page breaks did not print on the author s install of Microsoft Project 2010, this issue may be resolved at a later time with a software upgrade. Page 181 Reports The Reports are found at the Project, Reports group. There are two types of reports: Visual which were introduced with Microsoft Project 2007 and Reports which have been available for a long time, The instructor will demonstrate these two functions. Page 182 Completed Schedule Check List This check list should be used to check a schedule before it is submitted. Workshop 13 - Reports We want to issue a report for comment by management. Page 183 Page 184 Module 15 Tracking Progress Page 185 Topics: Setting the Baseline Practical Methods of Recording Progress Understanding Tracking Progress Concepts Updating the Schedule Simple Procedure for Updating a Schedule Procedure for Detailed Updating Comparing Progress with Baseline In-Progress Schedule Check List Corrective Action Workshop 14 - Updating the Schedule and Baseline Comparison. Page 186 Tracking Progress Steps The main steps for monitoring progress are: Set the Baseline Dates. These are the dates against which progress is compared, Approve the work to commence in accordance with the plan, Record or mark-up progress as at tthe Status t Date, Update the schedule with Actual Start and Actual Finish dates where applicable, and adjust the task Actual and Remaining durations and/or % Complete, Compare and Report actual progress against planned progress and revise the schedule, if required, to forecast future tasks and milestones, Implement any corrective action to bring the project back on schedule. 31

In-Progress Schedule Check List This check list may be used to check an in-progress schedule before it is published. Page 199 Corrective Action There are two courses of action available with slippage: The first is to accept the slippage. This is rarely acceptable, but it is the easiest answer, The second is to examine the schedule and evaluate how you could improve the end date, Suggested techniques to bring the project back on track include: Reducing the durations of tasks on the Critical Path, Providing more time by changing calendars, Changing task relationships so tasks take place concurrently, Change the method of execution, for example moving work off-site, Reducing the project scope and hence deleting tasks. Page 200 Workshop 14 - Updating the Schedule and Baseline Comparison At the end of the first week you have to update the schedule and report progress and slippage, The instructor will demonstrate this workshop. Module 17 Creating Resources and Costs Topics: Creating Resources in the Resource Sheet Grouping Resources in the Resource Sheet Resource Information Form Resource Calendars Workshop 15 - Defining Resources. Page 201 Page 202 Understanding Resources A resource may be defined as something or someone that is assigned to a task and is required to complete the task. This includes people or groups of people, materials, equipment and money, It is recommended that the minimum number of resources be assigned to tasks when it is planned to status a schedule. Avoid cluttering the schedule with resources that are in plentiful supply or are of little importance. Every resource added to the schedule will need to be statused. Therefore the scheduler s workload increases as resources are added to tasks, Microsoft Project 2007 has introduced a Cost resource in addition to the existing Work and Material resources. This allows the entry of Costs as a resource without requiring a quantity, Microsoft Project also has an Expense function. Page 203 Using Resources Individual Resources Individual people often responsible for completing the task or tasks associated with tasks to which they have been assigned, Group Resources Represent groups of people, such as trades or disciplines on a construction site, Crews Representing a mix of trades and mobile equipment, Input Resources These resources are required to complete the work and represent the project costs, Output Resources These could be the project deliverables or outcomes and could have a direct relationship to the project income. Page 204 34

Assignment of Resources to Summary Tasks Summary tasks may be assigned Fixed Costs, Work Resources, Costs Resources and Material Resources, You must also be aware that when a Work resource is assigned to a summary task the task type is set to Fixed Duration and that setting may not be changed, Thus, any change in duration of a summary task due to rescheduling of associated detail tasks will result in a change to the work assignment and the calculated costs of a summary task. Assigning Resources Resources may be assigned a number of ways including using the: Resource Assignment form Task Details form Task Information form Resources column The instructor will demonstrate some of these functions by completing the workshop. Page 217 Page 218 Rollup of Costs and Hours to Summary The summary task Cost and Work fields are calculated from the sum of the costs and work assigned to the related detail tasks and those of the summary task, Summary tasks have the costs and work rolled up to give you a cost at any Outline level. Tasks Contour the Resource Assignment A Resource Assignment may be assigned to a task with a non-linear profile. Open the Assignment Information form by: Double-clicking on a resource in the Task Usage or Resource Usage view, or Right-clicking on a resource and selecting Information (Assignment) from the menu. Page 219 Page 220 Workshop 16 - Assigning Resources to Tasks The resources must now be assigned to their specific tasks. Module 19 Resource Optimizing Topics: Resource Graph Form Resource Graph View Resource Tables View Detailed Styles Form Team Planner View Printing Resource Profiles and Tables Creating Resource Graphs, Crosstab Tables, S-Curves in a Spreadsheet Resource Optimization Workshop 17 Resource Graphs and Tables. Page 221 Page 222 37

Statusing a Resourced Schedule It is often considered best practice to update a project between 10 and 20 times in its lifecycle. Some companies update schedules to correspond with accounting periods, which are normally every month. This frequency is often too long for projects that are less than a year in duration, as too much change may happen in one month. Therefore, more frequent updating may identify problems earlier, Statusing a project with resources employs a number of preferences and options, which are very interactive and will require a significant amount of practice by a user to understand and master them, It must be decided if the software will calculate the Actual costs and units from the percentage complete or if this data is to be collected and entered into the software. Page 235 Preparing to Status a Resourced Schedule After this course and before working on a live project, inexperienced users should gain confidence with the software by: Creating a new project and setting the Options to reflect the method you wish to enter information and how you want Microsoft Project to calculate the project data, Creating two or three tasks and then assigning two or three resources to each task, Update the Tasks and Resources as if you were updating a schedule and observe the results, Alter the preferences and defaults if you are not receiving the result you require. Re-update and note the preferences and defaults for future reference. Page 236 Updating a Resourced Schedule Updating a project with resources takes place in two distinct steps: 1. The dates, durations and relationships are updated using the methods outlined in the Tracking Progress chapter, and 2. The Resource, Expenses Units (hours and quantities) and Costs, both the Actual to Date and To Complete, are then updated., Note: These values may be either: Automatically updated by Microsoft Project from the % Complete or Imported from accounting and timesheet systems. Page 237 Understanding Baseline Dates, Duration, Costs and Hours Baseline Dates and Baseline Duration were covered earlier, Baseline Costs are also known as Budgets and represent the original project cost estimate. These are the figures against which the expenditures and Cost at Completion (or Estimate at Completion) are measured, Baseline Work is also known as Budgeted Quantity and represents the original estimate of the project quantities. These are the quantities against which the consumption of resources are measured, Note: If resources have been assigned then the Baseline Costs and Work are recorded at the same time as the Baseline dates. Page 238 Understanding Baseline Dates, Duration, Costs and Hours The picture below shows the display of Baseline data: Understanding the Status Date The Status Date was covered earlier, Actual Costs and Quantities/Hours or Actual Work occur before the Status Date, Costs and Quantities/Hours To Complete or Work to Complete occur after the Status Date. Note: The Status Date is by default set at the end of each day. Page 239 Page 240 40