0 4 AUGUST 27-29, 2018 GAYLORD PALMS RESORT & CONVENTION CENTER KISSIMMEE, FLORIDA Sponsor & Exhibitor Opportunities www.hrflorida.org
The 2018 HR Florida Conference & Expo gives exhibitors and sponsors an unparalleled opportunity to network with Human Resources professionals! In addition to having a strong, on-site presence at the conference, sponsorship of our event allows for the promotion of your company brand throughout the HR community in industry publications, websites and social media. EXHIBITOR - $1,950 ($1,850 if paid by February 15th) One (1) 8 x 10 booth in Expo Hall One (1) 6 skirted table 7 x 44 ID sign Two (2) chairs One (1) waste basket Description of company products/services (up to 40 words) included in the on-site Conference Guide (Payment must be received by July 15, 2018) Four (4) lunch tickets that can be used on Monday or Tuesday Basic profile on Conference Mobile App Up to four (4) name badges. Additional badges available for $25 each (official badges are mandatory in the Expo Hall and throughout the conference). #HRFL18
Sponsorship Packages BRONZE SPONSOR - $3,850 ($3,700 if paid by February 15th) One (1) 8 x 10 booth in Expo Hall with one (1) 6 skirted table, one (1) 7x44 ID sign, two (2) chairs, and one (1) wastebasket Four (4) lunch tickets to be used on Monday or Tuesday. Additional lunch tickets are available for $45 each or enjoy one of the restaurants or markets on-site Two (2) drink tickets for the Monday Grand Opening Cocktail Reception Two (2) tickets for Tuesday Night Event Logo and description of company products/services (up to 40 words) included in on-site Conference Guide (Payment must be received by July 15, 2018) Twelve (12) month basic listing on website Buyer s Guide Thank You acknowledgment in HR Florida Review (deadline April 15, 2018) Electronic pre/post-conference participant and vendor list Company name listed on the HR Florida Expo Hall Entry Arch (Payment must be received by July 15, 2018) Company name listed on the HR Florida General Session Entry Arch (Payment must be received by July 15, 2018) Company name on HR Florida website Basic profile on Conference Mobile App Up to four (4) name badges. Additional badges available for $25 each (official badges are mandatory in the Expo Hall and throughout the conference) Expo Only passes to offer clients (4 passes) BRONZE PLUS SPONSOR - $4,850 ($4,750 if paid by February 15th) All the benefits of the Bronze level included, with the addition of: Spot on the Expo Hall Game Card Quarter page ad in official Conference Guide (Payment must be received by July 15, 2018) SAVE To sponsor or exhibit: www.hrflorida.org by Registering & Paying before 2/15/18
SILVER SPONSOR - $6,500 ($6,350 if paid by February 15th) All the benefits of the Bronze level included, with the addition of: Company name listed on the HR Florida Expo Hall Entry Arch upgraded to a logo (Payment must be received by July 15, 2018) Company name listed on the HR Florida General Session Entry upgraded to a logo (Payment must be received by July 15, 2018) Company name on HR Florida website upgraded to a logo One (1) conference Bag Stuffer Priority booth placement HR Florida Social Media PR/Sponsorship targeted reach program GOLD SPONSOR - $8,500 All the benefits of the Silver level included, with the addition of: Two (2) General Session acknowledgments from podium An additional Bag Stuffer, total of two (2) items permitted Upgrade to a total of six (6) name badges Conference Guide ad upgraded to a half page (Payment must be received by July 15, 2018) PLATINUM SPONSOR - $11,500 All the benefits of the Gold level included, with the addition of: General Session acknowledgments from podium upgraded to three (3) Three (3) minutes of microphone time at one General Session Logo displayed on screen set-up at beginning of all General Sessions Two (2) full conference registrations An additional Bag Stuffer, total of three (3) items permitted Conference Guide ad upgraded to a full page (Payment must be received by July 15, 2018) DIAMOND SPONSOR - $12,500 Only one company per industry permitted. All the benefits of the Platinum level included, with the addition of: One (1) HR product presentation/sponsor Spotlight Session #HRFL18
Specialty Sponsorship Packages These exclusive specialty sponsorship packages offer you more bang for your buck and the opportunity to be highly visible throughout the conference. Only one company per sponsorship permitted. BRONZE PLUS VOLUNTEER GIFT SPONSOR - $5,000 A gift is given to the 150+ volunteers as a token of appreciation. Volunteers are full-time HR professionals. This sponsorship is an ideal way to showcase your company s award and recognition products. All the benefits of the Bronze Plus level with the addition of: Bag stuffer GOLD PLUS MONDAY GRAND OPENING COCKTAIL RECEPTION - $10,000 All the benefits of the Gold level included (including booth space), with the addition of: Exclusive sponsorship of Grand Opening Cocktail Reception Acknowledgements from podium at event Signage featuring company logo prominently displayed throughout Expo Hall and conference area during the event (Payment must be received by July 15, 2018) GOLD PLUS MOBILE APP - $10,000 All the benefits of the Gold level included (including booth space), with the addition of: Exclusive sponsorship of the conference mobile app with company logo at the top next to the HR Florida logo Signage featuring company logo prominently displayed during the conference (Payment must be received by July 15, 2018) SAVE To sponsor or exhibit: www.hrflorida.org by Registering & Paying before 2/15/18
KEYNOTE SPEAKER SPONSORSHIP - $10,000 3 AVAILABLE Exclusive Sponsorship of one, two or three Keynote speakers Logo on HR Florida website and all General session marketing (social, website, emails, etc.) 35 VIP Tickets for each general session for your clients Three (3) minutes of microphone time right before Keynote Speaker Plus: Exhibit Hall Bronze Plus Package. All Benefits from the Bronze Plus Package included!* PLATINUM PLUS HR PROFESSIONAL OF THE YEAR - $12,000 All the benefits of the Gold level included, with the addition of: HR Professional of the Year presentation at the HR Florida State Council Dinner HR Professional of the Year presentation at General Session Company name/logo on HR Professional of the Year Award EXPO HALL CENTRAL PARK SPONSORSHIP - $12,000 Unique opportunity to sponsor the large open area in the middle of the expo hall called Central Park. This area will host numerous activities. As the sponsor, this area will be named for your company Signage throughout Central Park Logo on HR Florida website and all Central Park marketing (social, website, emails, etc.) 20 VIP Tickets for each general session for your clients Three (3) mentions (one per day) of Central Park sponsor at each General Sessions Plus: Exhibit Hall Bronze Plus Package. All Benefits from the Bronze Plus Package included! #HRFL18
SUNDAY FUNDAY WELCOME PARTY - $15,000 + EXHIBIT HALL (SILVER PACKAGE) All Benefits from the Silver Package included! Exclusive Sponsorship of the Sunday Welcome Party the Gaylord Pool Cabanas Company Signage throughout pool area Direct targeted email to all attendees inviting them to the Sunday Funday Welcome Party Logo on HR Florida website and all event pages and announcements VIP Cabana Section Drink Tickets - 30 MONDAY EVENING HR ROCKS PARTY - $17,500 + EXHIBIT HALL (SILVER PACKAGE) Exclusive Sponsorship of the Monday Night HR Rocks Party with live band Bag stuffer Invitation/Ticket to Concert with your companies branding (free event for everyone) Logo on HR Florida website and all event mentions and landing pages Logo displayed during Monday Night Party Drink Tickets for Monday Night Concert - 30 Plus: Exhibit Hall Silver Package. All Benefits from the Silver Package included! SAVE To sponsor or exhibit: www.hrflorida.org by Registering & Paying before 2/15/18
DIAMOND PLUS TUESDAY NIGHT AFTER PARTY SPONSOR - $20,000 All the benefits of the Gold level included, with the addition of: Exclusive Sponsorship of the Tuesday Night After Party (Concert by Top Performing Artist) 15 VIP Tickets for Tuesday Night Concert Get your clients FRONT and CENTER for this concert 60 second acknowledgement at Tuesday Night Concert inviting everyone to the After Party Three (3) minutes of microphone time at Tuesday Night After Party Logo displayed during Tuesday Night After Concert Party Fifteen (15) additional drink tickets Sponsor Spotlight Sessions upgraded to a total of two (2) Two (2) one-hour educational program Two (2) pre-conference registrations Full conference registrations upgraded to six (6) Monday lunch tickets upgraded to six (6) Tuesday lunch tickets upgraded to six (6) Drink tickets for the Monday Grand Opening Cocktail Reception upgraded to six (6) Name badges upgraded to fifteen (15) Conference Guide ad upgraded to full page premium position (Payment must be received by July 15, 2018) TUESDAY NIGHT CONCERT SPONSOR - $26,000 *MAJOR RECORDING ARTIST* + EXHIBIT HALL (SILVER PACKAGE) All Benefits from the Silver Package included! Exclusive Sponsorship of the Tuesday Night Concert of Top Performing Artist 30 VIP Tickets for Tuesday Night Concert Get your clients FRONT and CENTER for this concert Bag stuffer Invitation/Ticket to Concert with your company s branding Logo on HR Florida website and Three (3) minutes of microphone time at Tuesday General Session Logo displayed during Tuesday Night Concert and throughout concert hall Drink Tickets for Tuesday Night Concert - 30 #HRFL18
Add-On Product Sponsorships We are excited to offer sponsorships of additional high profile, key products and services. Purchase ala carte or as an add-on to your exhibitor or sponsorship package to better build your brand awareness throughout the conference! SHRMSTORE - EXCLUSIVE SPONSORSHIP FOR $1,000 Supply us bags with your company branding and attendees will receive your bag with their purchased products inside. Your logo will also be included on the SHRMStore conference signage. EXPO HALL GAME CARD - EXCLUSIVE SPONSORSHIP FOR $2,500 Your company logo on every card! Attendees must get the card stamped by each sponsor for a chance to win a 2018 conference registration. Name recognition by thousands! CONFERENCE NOTEBOOKS - EXCLUSIVE SPONSORSHIP FOR $3,500 Your company logo featured on a notebook in each attendee tote bag! Call to discuss discounted rate if notebooks are provided. SAVE To sponsor or exhibit: www.hrflorida.org by Registering & Paying before 2/15/18
TOTE BAGS - EXCLUSIVE SPONSORSHIP FOR $7,500 Highest visibility as attendees carry their tote bags throughout the conference and beyond with your company logo on them! Call to discuss discounted rate if bags are provided. COFFEE SERVICE - EXCLUSIVE SPONSORSHIP FOR MORNING COFFEE $10,000 (MON-WED) INCLUDES EXHIBITOR LEVEL BOOTH As the coffee sponsor, your signage will stand out every morning where all attendees gather before events. Bag stuffer Recognition in the conference program (Payment must be received by July 15, 2018) BAG STUFFER - $500 FOR EXHIBITORS; $1,000 NON-EXHIBITORS Supply us with your company flyer, brochure, item, etc. and we will insert them in every attendee conference bag. #HRFL18
TERMS AND CONDITIONS Applications will not be considered complete until payment is received. All Sponsors/Exhibitors agree to abide by the terms and conditions listed below including the email marketing policy (applicable to all sponsors and those exhibitors who purchase attendee roster). No refunds will be made after July 15, 2018. Cancellation requests received after July 15, 2018 will result in HR Florida retaining the entire amount Exhibit fee. A 75% refund will be made if notification is received in writing prior to July 15, 2018. For your files, our EIN# is: 31-1591245. Union Labor: Since Florida is a right-to-work state, exhibitor personnel may set up their own exhibits if so desired. Union Labor is available to assist in the erection and dismantling of exhibit booths. Exhibit labor, freight and rigging labor, electricians and plumbers can be arranged for at established rates by contacting the Shepard Exposition Services. Exhibit Labor Jurisdiction: Union exhibit labor claims jurisdiction for the installation and dismantling of prefabricated exhibits and displays when this work is done by persons other than full-time company personnel. They may be employed by completion of labor forms provided by Shepard Exposition Services. They are not required to put your products on display, to open cartons containing your products, nor to perform testing, maintenance or repairs on your products. If, however, you hire any labor to assist you, it must be through the Official Contractor for that trade. Freight Handling Jurisdiction: Shepard Exposition Services has the responsibility of receiving and handling all exhibit materials and empty crates. It is their responsibility to manage docks and schedule vehicles for the smooth and efficient move in and move out of the exhibition. Shepard Exposition Services will not be responsible, however, for any material they do not handle. Gratuities: Tipping is expressly prohibited. This includes such practices as giving money, merchandise, or other special consideration for services rendered. Do not give coffee breaks other than mid-morning and mid-afternoon, when the union has a 15-minute break. Meal breaks are one hour. Any attempt to solicit a gratuity by an employee for any service should be reported to Shepard Exposition Services. In General: Crafts personnel at all levels will be instructed to refrain from expressing any grievances or directly challenging the practices of any exhibitor. All questions originated by labor are to be expressed only to the designated conference decorator. Exhibitors are asked to refrain from voicing labor complaints directly to craft personnel. Any questions regarding contract labor should be directed to Shepard Exposition Services. Exhibit Removal; Exhibit Space: The exhibitor assumes responsibility for any and all loss, theft and/ or damage to exhibitor s displays, equipment and other property while on Gaylord Palms Resort and Convention Center premises, and hereby waives any claim or demand it may have against Gaylord Palms Resort and Convention Center or HR Florida State Council, Inc. and their respective parent, subsidiary and other related or affiliated companies from and against any attorneys fees and costs, arising from or in connection with the exhibitor s occupancy and use of the exhibition premises or any part thereof or any negligent act, error or omission of the exhibitor or its employees, subcontractors or agents.
To sponsor or exhibit: www.hrflorida.org Design services provided by Shaker Recruitment Marketing