Frequently Asked Questions New Tires Requirements May 2018 General Why is the Used Tires Program ending? Who is the Resource Productivity and Recovery Authority? What happens between now and December 31, 2018? What is changing under the new framework? What types of tires need to be reported to the Authority? When do the changes come into effect? Will the new program pay incentives for collecting, hauling and processing tires? Is RPRA replacing Ontario Tire Stewardship? I'm a Producer, how do I set up my tire collection and tire mangement network? How are collection and resource recovery targets determined? Am I allowed to charge tire handling fees? I'm a Municipality. Do I have to collect tires or operate a collection site? How can municipalities ensure their tires are picked up? I am a retailer. What does the Tires Regulation mean for me? Registration Do I have to register with the Authority? Am I a tire producer? Am I a Tire Collector? Am I a Tire Hauler? Am I a tire retreader? Am I a tire processor? What if I fall under more than one category (for example, I m a tire collector and a tire hauler)? I service my own fleet of vehicles, Am I a tire collector? How do I register with the Authority? What information do I need to register as a Producer? Why do I need to provide a legal business name and a business operating name? What address should I use for my business address? What does resident in Ontario mean? What is tire supply data? Why can t I use the supply data I ve already submitted to Ontario Tire Stewardship? Do I need to provide an audit report with my supply information? Do I need an audit report for tires that were exempt under the Ontario Tire Stewardship program? I don't know where my tires are retailed, what do I do? Why do you need to know my brands? How do I confirm which brands to include in my Declaration of Brands? Why is there an executive attestation requirement? Fee Payment Do I have to pay fees to the Authority? What are the 2018 registry fees? What payment methods are available? Is HST applied to the fees? Compliance What happens if I am late to register? Will extensions be granted? What happens if I don't hit my collection or resource recovery targets?
Data Submission What will you do with my information and will it be public? What data is released to the public and how will it be used internally? How is the Registry ensuring my information is secure? General Why is the Used Tires Program ending? In 2016, Ontario enacted legislation to shift responsibility for the resource recovery and waste reduction of products to individual producers. Under this legislation, Ontario s existing waste diversion programs and the industry funding organizations that operate them under the Waste Diversion Transition Act, 2016 will be wound up and replaced by new regulations that establish individual producer responsibility frameworks under the Resource Recovery and Circular Economy Act, 2016. To date, the government has directed the wind up of three of the four existing waste diversion programs beginning with the Used Tires Program operated by Ontario Tire Stewardship. The Used Tires Program ends on December 31, 2018 and Ontario Tire Stewardship will be wound up soon after. The requirements for the new individual producer responsibility framework for tires are set out in Ontario s new Tires Regulation (O. Reg 225/18). Under this new framework, tire producers will be responsible and accountable for the recovery and management of tires supplied in Ontario. Management options for collected tires include reusing, retreading and recycling. The Resource Productivity and Recovery Authority is responsible for oversight, compliance, and enforcement activities with respect to the new mandatory requirements in the Tires Regulation. Who is the Resource Productivity and Recovery Authority? The Authority is a non-crown, non-profit organization designated by law to oversee the operation and wind up of current waste diversion programs under the Waste Diversion Transition Act, 2016. The Authority provides oversight, compliance, and enforcement activities with respect to regulations made under the Resource Recovery and Circular Economy Act, 2016, including the Tires Regulation. What happens between now and December 31, 2018? In preparation for individual tire producers becoming responsible for collecting and recovering resources from tires beginning on January 1, 2019, tire producers will be required to register with the Authority by August 31, 2018. Used tire service providers collectors, haulers, retreaders and processors will be required to register by October 31, 2018. By November 15, 2018, each producer must identify its tire collection and management system. The Authority is currently developing its online registration process for tire producers and service providers and will communicate registration details as they become available. After December 31, 2018, the Ontario Tire Stewardship will cease collecting tires under its program. Tires collected before the end of the day on December 31, 2018 will be managed under the Ontario Tire Stewardship program in accordance with the approved wind up plan. Review our tires page for more information on how these tires will be managed during the program wind up. 2
What is changing under the new framework? Under the new individual producer responsibility framework put in place by the Tires Regulation, used tires will have to be collected, hauled, and then reused, retreaded, or processed for recycling. Key changes under the new framework include: Tire collection and management systems will have to be established by each producer. Each producer will have to either make its own arrangements to collect and manage tires to meet its mandatory targets or retain the services of one or more Producer Responsibility Organizations (PRO) to act on the producer s behalf. There will be compliance consequences for the failure to meet collection and resource recovery targets. What types of tires need to be reported to the Authority? A tire is defined in the Tires Regulation as a component that is designed to surround the rim of a vehicle wheel (this includes motor vehicles, muscle-powered equipment and trailers) and has an actual weight of 1 kg or more. Any tire that meets this definition must be counted as part of a producer s registration requirements, subject to certain exemptions set out in the Regulation. The following is a list of some common types of tires that must be reported, and a list of tires that are exempt. Must be reported* Automobile tires Motorcycle tires Motor assisted bicycle tires (e.g., mopeds) Tractor tires Transport truck tires Trailer tires (e.g., boat trailers) All Terrain Vehicle tires Not reported Muscle-powered vehicle tires used to transport a person (e.g. bicycles) Power-assisted bicycle tires (i.e. bicycles that are enhanced with an electric motor) Personal mobility device tires Aircraft tires if supplied on aircraft Any tire weighing less than 1kg Riding lawn mower Aircraft tires if not supplied on aircraft Snow blower tires (if 1kg or more) Wheelbarrow tires (if 1kg or more) Hand truck tires (if 1kg or more) Dolly tires (if 1kg or more) Push lawn mower (if 1kg or more) Any other tire that weighs 1kg or more *This list is not exhaustive. For more detail, see s. 3(3) of the Tires Regulation, as well as the definitions of tire, vehicle, motor vehicle, muscular-powered equipment, trailer, powerassisted bicycle, motor assisted bicycle, and personal mobility device in section 1(1) of the Tires Regulation. 3
When do the changes come into effect? Key dates under the Tires Regulation for producers, collectors, haulers, retreaders and processors April 9, 2018 O.Reg. 225/18 - Tires Regulation came into effect, with certain requirements being phased in over time. On or before August Any tire producer that supplied new tires or new vehicles with new tires in 31, 2018 Ontario between January 1, 2014 and August 31, 2018 must register with the Authority, provide the information required by the regulation and pay the required registry fee. Note: The Authority is currently developing its online registration process for tire producers and service providers and will communicate registration details as they become available. After August 31, 2018 On or before October 31, 2018 After October 31, 2018 On or before November 15, 2018 Starting January 1, 2019 On or before May 31, 2019 Any tire producer that supplies new tires or new vehicles with new tires in Ontario after August 31, 2018 must register with the Authority within 30 days of marketing the tires or vehicle, provide the information required by the regulation and pay the required registry fee. Tire collectors (unless exempted under the regulation, e.g. municipalities), haulers, retreaders and processors must register with the Authority and provide the information required by the regulation. Any tire hauler, tire processor and tire retreader that transports, processes, or retreads tires after October 31, 2018 must register with the Authority within 30 days of having transported, processed or retreaded the tires. Producers must identify: - the collection sites in their collection system - the tire haulers, retreaders and processors in their tire collection or management system The tire collection and resource recovery requirements, including the mandatory collection amounts and the accessibility and management standards for producers take effect Producers must report the number and weight of tires they supplied in Ontario or provided on vehicles they supplied in Ontario in 2017, and pay the required registry fee Annual reporting under the Tires Regulation for producers, collectors, haulers, retreaders and processors from 2020 onward 4
On or before May 31 Producers must report the number and weight of tires they supplied in Ontario or provided on vehicles they supplied in Ontario in the calendar year two years prior to the year of the report and pay the required registry fee. For example, in 2020 producers report on tires supplied in 2018. In 2021, they report on tires supplied in 2019, and so on. Producers must also report on their performance against their collection and resource recovery requirements during the year prior to the year of the report. For example, producers reporting in 2020 would report on their collection and tire management performance in 2019. On or before October 31 Tire collectors, haulers, retreaders and processors are also required to report annually. Producers must provide an audit report verifying the tire collection and management performance results in their May 31 report. Key Dates For Producer Responsibility Organizations (PROs): The Tires Regulation requires PROs to register with the Authority within 30 days of being retained by a producer, provide the information required by the regulation and pay the required registry fee. A key component of a PRO s work is the ability to report on behalf of producers. The registration procedure for producers has been set up to ensure that the Registrar has a producer s consent before allowing a PRO to have access to a producer s account to submit reports. As part of this procedure, PROs are encouraged to register as soon as possible once the registry process is open so that a producer can select any PRO that it has retained and provide the consent. PROs must submit a report annually to the Authority on or before May 31, beginning in 2020. Will the new program pay incentives for collecting, hauling and processing tires? Incentives offered by OTS under the current Used Tires Program will cease to be offered on December 31, 2018. Under the proposed Tires Regulation, producers will either work with a PRO or work directly with collectors, haulers and processors. As such, producers or PROs will enter into commercial contracts directly with collectors, haulers, retreaders and processors. Is RPRA replacing Ontario Tire Stewardship? While RPRA will be responsible for the oversight, compliance and enforcement of the new regulatory requirements for tires, our activities will not replicate those of OTS in the current program. For example: In the new model, RPRA will: register responsible and obligated parties such as Producers, PROs, collectors, haulers, retreaders and processors; collect data from registered parties such as tire producers, PROs, collectors, haulers, retreaders and processors through its Registry; and perform compliance and enforcement activities to ensure participants are collecting and recycling tires as required by law. 5
In the new model, RPRA will not: be involved in the collection and recycling of tires, as that will be the responsibility of tire producers; and pay collection, transportation or processing incentives; I'm a Producer, how do I set up my tire collection and tire mangement network? The Tires Regulation requires a producer to identify its tire collection sites, and its tire collection and management systems, and submit this information to the Registry on or before November 15, 2018. It is up to each producer to identify the tire collectors, haulers, retreaders and processors that will be used in the producer s tire collection and management systems and make the necessary commercial arrangements to meet its obligations under the Tires Regulation. Under the legislation, the producer has the flexibility to choose how best to meet its regulated requirements. For example, a producer has the option of arranging its own tire collection and management systems directly or retaining the services of a producer responsibility organization (PRO) to act on the producer s behalf. The Registrar will work with the PROs that have identified themselves to register prior to the registration process for producers. The Registrar will maintain, on the Registry, a current list of all registered producers, collectors, haulers, retreaders, processors and PROs, along with contact information, to assist producers. Please note that the Ontario Tire Stewardship provides information on currently registered tire stewards, collectors, haulers and processors on its website. How are collection and resource recovery targets determined? Collection Targets: Under the individual producer responsibility framework, every producer is required to collect a minimum weight of used tires in each calendar year, in accordance with section 4 of the Tires Regulation. The calculation provided in section 4 of the Tire Regulation is based on a rolling average of three previous years of tire supply data multiplied by 0.85 to account for tire wear. As part of the initial registration process (to be completed by August 31, 2018), producers will be required to provide supply data for the years 2014, 2015 and 2016, which will be used to calculate their collection targets for 2019, based on the formula in the regulation. On or before May 31, 2019, producers must provide their 2017 supply data. This data, along with the 2015 and 2016 supply data previously provided, will be used to set their collection targets for 2020. On or before May 31, 2020, producers must provide their 2018 supply data. This data, along with the 2016 and 2017 supply data previously provided, will be used to set their collection targets for 2021. This process will continue each year. The required supply data has two components the number of tires supplied and the weight of those tires in kilograms. Producers can choose to provide the actual weight of the tires they supplied or use the conversion factors provided in the Registry Procedure Weight Conversion Factors (Tires), to 6
calculate the weight. The Procedure is available on the Registry. Please note that the supply data must be accompanied by an audit report that complies with the Registry Procedure Audit unless it is supply data previously provided to Ontario Tire Stewardship. The Procedure is available on the Registry. On or before May 31 of each year, beginning in 2020, producers are required to report the number and weight of tires they collected in the previous calendar year. Resource Recovery Targets: Producers must ensure that 85% of the tires they collected in a year, by weight, were reused, retreaded or turned into processed materials and made into products and packaging as described in section 11 of the Tire Regulation. This information must be reported on the Registry on or before May 31, every year, beginning in 2020. Any producer who collects tires in a calendar year, despite being exempt from the collection requirements under section 4(7) of the Tires Regulation, is required to manage their tires in accordance with section 11(6) of the Tires Regulation. Am I allowed to charge tire handling fees? Under the Ontario Tire Stewardship program, Ontario Tire Stewardship collected fees from tire stewards that it used to arrange for the collection and recycling of used tires. For tire stewards, this fee was part of the cost of supplying tires into the Ontario market to consumers. Associated with this, many retailers identified a tire handling fee as a separate charge on the consumer s bill, although this was not a requirement for the program. Under the Tires Regulation, every producer and every person who markets new tires to any Ontario consumer (including tires on a new vehicle), and who identifies a separate charge relating to tire recycling to be paid by the purchaser, must implement a promotion and education program that provides the following information every time such a charge is identified: the person responsible for imposing the charge how the charge will be used to collect, reduce, reuse, recycle and recover tires. This information must be provided every time such a charge is identified by any business that is involved with the supply of Ontario tires in: an advertisement an invoice a receipt or any similar record, in the same way the charge was communicated. Additionally, every person who was required to implement such a promotion and education program must submit a report to the Registry annually that includes: information on how the charge was used to collect, reuse, recycle and recover used tires in the previous calendar year, and an audit, carried out by an independent auditor certified under the Public Accounting Act, 2004, that verifies that the charge accurately reflects the cost incurred in relation to the collection, reuse, recycling and recovery of used tires in the previous calendar year. Please note, producers are required to ensure that no charge is imposed at the time a used tire is collected, under section 68(3) of the Resource Recovery and Circular Economy Act, 2016. 7
I'm a Municipality. Do I have to collect tires or operate a collection site? Municipalities are exempt from the requirement to register as collectors. There is no requirement for a municipality to establish a tire collection site. How can municipalities ensure their tires are picked up? A municipality that wants to collect tires after December 31, 2018 may seek to include its collection sites as part of the collection systems established by producers or PROs to ensure that the tires it collects are picked up. If a municipality continues to operate collection sites after December 31, 2018, it must accept, at a minimum, passenger and light truck tires, and up to ten such tires per day from any person. A municipality will also have the option of taking the tires it collects to a registered collector. Every tire collection site, other than municipal or Crown sites, is obligated, at a minimum, to accept used tires that are similar in size and weight to new tires supplied at that site and to accept up to ten such tires per day from any person. The operator of a site that is prepared to accept more than ten tires in a day from a municipality is required to record the name and contact information of the municipality, and the number of tires accepted at the site from the municipality. I am a retailer. What does the Tires Regulation mean for me? As a retailer, you may also be a producer, based on the definition of producer in the Tires Regulation. You will also have to meet promotion and education requirements under section 13 of the Tires Regulation, if you have a website. If you charge a separate resource recovery fee, such as a tire handling fee, you will also have to comply with sections 14 and 24 of the Tires Regulation. Registration Do I have to register with the Authority? Tire producers and used tire service providers collectors, haulers, retreaders and processors are required to register with the Authority. Note that Crown, municipal collection sites and collection sites that only collect less than 1000kg of tires are not required to register. Am I a tire producer? New tires are supplied into Ontario in two ways on new vehicles or as loose tires. In both cases, section 3 of the Tires Regulation defines tire producers in accordance with a hierarchy based on residency in Ontario, which means a person having a permanent establishment in Ontario within the meaning of the Corporations Tax Act. For new vehicles with tires that are marketed to consumers in Ontario: For new vehicles in Ontario, you are the producer for the new tires on those new vehicles if you are the manufacturer of the vehicles and are resident in Ontario. For new vehicles where there is no manufacturer resident in Ontario, you are the producer for the new tires on those new vehicles if you are the importer of those new vehicles and are resident in Ontario. 8
For new vehicles where there is no manufacturer or importer resident in Ontario, you are the producer for the new tires on those new vehicles if you are the marketer of those new vehicles in Ontario and are resident in Ontario. For new vehicles where there is no manufacturer, importer or marketer resident in Ontario, you are the producer for the new tires on those new vehicles if you are the marketer of those new vehicles and are non-resident in Ontario. For new loose tires that are marketed to consumers in Ontario: For new tires in Ontario, you are the producer for those new tires if you are the brand holder of the new tires (the legislation defines brand holder to mean a person who owns or licences a brand or who otherwise has rights to market a product under the brand) and are resident in Ontario. For new loose tires where there is no brand holder resident in Ontario, you are the producer for the new tires if you are the importer of those new tires and are resident in Ontario. For new loose tires where there is no brand holder or importer resident in Ontario, you are the producer for the new tires if you are the first person to market those tires in Ontario and are resident in Ontario. For new loose tires where there is no brand holder, importer, or marketer resident in Ontario, you are the producer for the new tires if you are the person that marketed those new tires and are non-resident in Ontario. Am I a Tire Collector? You are a tire collector if you operate a tire collection site. A tire collection site is a site where used tires are collected for the purpose of resource recovery or disposal, including any site where end-oflife vehicles with tires are managed, such as auto salvage sites or auto recycling sites. You are not a tire collector for any collection site where you collect used tires if you also retread tires or process tires at that site. Instead, you would be a tire retreader or a tire processor, as the case may be. If you own or operate a site where you service vehicles that you own or operate (such as a site where you service your rental car fleet) and you collect used tires at that site as a result of servicing those vehicles, that site is not considered to be a tire collection site for the purposes of the regulation. Am I a Tire Hauler? You are a tire hauler if you transport tires in Ontario to a site for processing, reuse, retreading, or disposal. Am I a tire retreader? You are a tire retreader if you replace the tread on worn tires so that they can continue to be used as tires. 9
Am I a tire processor? You are a tire processor if you receive and process tires for resource recovery or disposal. Processing means you are transforming tires into its constituent parts, including by shredding, chipping, grinding, cutting or cryogenic crushing. You are also processing tires if you engage in activities to chemically alter tires, such as depolymerization. What if I fall under more than one category (for example, I m a tire collector and a tire hauler)? You will have to meet the registration requirements for every category that applies to you. I service my own fleet of vehicles, Am I a tire collector? If you collect used tires at your site as a result of onsite servicing of your vehicles, you are not a tire collector for the purposes of the Tires Regulation. How do I register with the Authority? The legislation requires the Registrar to establish, maintain and operate the Registry" to collect data from producers and other regulated parties such as collection and resource recovery service providers as required by regulation. Visit the Registry here for further information. The Authority is currently developing its online registration process for tire producers and service providers and will communicate registration details on the Registry as they become available. What information do I need to register as a Producer? To create a Registry account with the Authority, you will need to provide: CRA Business Number (BN) Legal Business Name Ontario Tire Stewardship Number (if applicable) Business address and phone number Address of where you work (if different from the main office) Contact information for your billing contact (this may also be added later) To report tire supply data at the time of registration, you will need to provide: Tire supply data to be submitted A Declaration of Producer Brands An Executive Attestation Form Payment method information Why do I need to provide a legal business name and a business operating name? For regulatory purposes, we need to know your legal name the name you are incorporated under. We also need to know your business operating name if it is different from your legal business name to add to our published list of registrants. The list of registrants will be available on our website to allow registrants to interact with one another and to provide information to the public. For example, if you are a registered collector and your legal name is 123456789 Ontario Ltd. and your business operating name is Jack s Garage, a member of the public looking for a place to drop off used tires will need to know the name you are operating under to identify your location. 10
What address should I use for my business address? You should use the address where you operate your business. If you operate out of more than one location in Ontario, use the main address for your business in Ontario. If you do not have an Ontario address, use the address that relates to the activities you carry out in Ontario. What does resident in Ontario mean? Resident in Ontario means a person having a permanent establishment in Ontario within the meaning of the Corporations Tax Act. A permanent establishment is usually a fixed place of business such as an office, factory, branch, warehouse, workshop, etc. In some cases a corporation will be deemed to operate a permanent establishment in Ontario. These include cases where: the corporation produced, grew, mined, created, manufactured, fabricated, improved, packed, preserved or constructed anything in the province, in whole or in part, or the corporation carries on business through an employee or agent in the province who has general authority to contract for the corporation, or the corporation carries on business through an employee or agent in the province who has a stock of merchandise owned by the corporation from which they regularly fill orders that they receive. A corporation will also have a permanent establishment in Ontario if it uses substantial machinery or equipment in the province, or if it is has a permanent establishment elsewhere in Canada and owns land in the province. For more detail about what constitutes a permanent establishment, see the definition of permanent establishment in the Corporations Tax Act. What is tire supply data? Producers are required to provide their supply data as specified in the Tires Regulation. New tires are supplied into Ontario in two ways: on new vehicles or separately. As part of the initial registration process in 2018, producers are required to provide the number and calculated weight of the tires, by category, that they supplied in 2014, 2015 and 2016. Calculated weight is defined to mean either the actual weight or the weight that results from applying the conversion factors set out in Registry Procedure Weight Conversion Factors (Tires) which is incorporated by reference into the Tires Regulation and is posted on the Registry. By May 31, 2019, producers are required to provide their 2017 supply data. By May 31, 2020, producers are required to provide their 2018 supply data, and so on. If a producer s required supply information is the same as the supply information that the producer supplied to Ontario Tire Stewardship as a steward, a conversion tool is available during the registration process to convert the supply data from the 18 OTS categories to the four categories under the Tires Regulation. Why can t I use the supply data I ve already submitted to Ontario Tire Stewardship? Ontario Tire Stewardship has collected supply data from tire stewards for a number of years. Those tire stewards who fall into the definition of tire producer under the Tires Regulation will have the option of providing data they previously submitted to Ontario Tire Stewardship, as part of the initial registration process and for any subsequent reporting requirements where such data exists. In support of that option, the Registry includes weight conversion factors for the 18 categories of tires 11
used by Ontario Tire Stewardship for steward reporting. More detail on this option is available in the Registry Procedure Weight Conversion Factors (Tires) posted on the Registry. Producers are responsible for providing their own supply data for two important reasons: The supply data submitted to the Registry is used to establish mandatory collection targets and it is important that each producer verifies its own supply data as part of submitting it to the Registry. The list of stewards maintained by Ontario Tire Stewardship may not fully align with the persons who fall within the definition of producer under the Tires Regulation. Do I need to provide an audit report with my supply information? If you were a steward registered with Ontario Tire Stewardship, you can use the tire supply information previously provided to them instead of providing an audit report to the Authority, as long as the information you are required to submit under the Tires regulation is the same as the information you previously submitted to Ontario Tire Stewardship. If the Tires Regulation requires you to provide information that is different from what you provided to Ontario Tire Stewardship, you will have to provide the required independent audit report with that information. If you were not a steward registered with the Ontario Tire Stewardship, you will need to submit an audit report with your tire supply data. Refer to the Registry Audit Procedure for further information. Do I need an audit report for tires that were exempt under the Ontario Tire Stewardship program? Certain tire types included in the new Tires Regulation were exempt from reporting in the previous Ontario Tire Stewardship program, including wheelbarrow, hand truck, dolly cart, and push lawn mower tires over 1 kg in weight. Producers will not be required to provide an audit report for these tire types during the initial producer registration, which is due by August 31, 2018. RPRA will be providing further guidance regarding what audit obligations will be required and the relevant deadlines for these tire types. Data on the number and calculated weight of tires in these tire types supplied or provided on vehicles supplied in Ontario in 2014, 2015 and 2016 must be reported during the initial producer registration. I don't know where my tires are retailed, what do I do? If a producer with a collection target of 10,000kg or higher is unable to determine the number or location of retail locations that supply their tires, they can meet their collection system requirement based on the population in each municipality where their tires are supplied, as referenced in section 6.1(b) of the Tires Regulation. Why do you need to know my brands? Knowing which brands each producer is reporting on will assist the Authority in identifying double reporting tires of the same brand. For example, if a brand owner and an importer, both resident in Ontario, report on the same brand, it is important to ensure that they do not report the same tires in their respective supply data. It will also allow the Authority to check that all brands available in Ontario are being reported by producers. 12
How do I confirm which brands to include in my Declaration of Brands? You are only required to provide the brands that you are the producer for, based on the definition of producer in the Tires Regulation. Why is there an executive attestation requirement? Brand holders and producers that supply products and packaging are required by legislation to meet individual mandatory collection and resource recovery targets and may face compliance and enforcement consequences for failing to do so. The executive attestation ensures that executives responsible for managing the brand holder s or producer s business are aware of these requirements and can ensure that appropriate measures are put in place to achieve compliance with the Tires Regulation. Fee Payment Do I have to pay fees to the Authority? Tire producers and PROs will be required to pay a registry fee at the time they register with the Authority. Registry fees will be calculated and payment will be required as part of the registration process. Service providers (tire collectors, haulers, retreaders and processors) will not pay registry fees in 2018. What are the 2018 registry fees? The 2018 registry fees for tire producers and tire PROs are: 2018 Registry Fees for Tires Tire Producer (0-999 tires supplied or provided $75 Flat Fee on vehicles supplied in Ontario) Tire Producer (1000+ tires supplied or $0.14/Tire* provided on vehicles supplied in Ontario) Tire Producer Responsibility Organization $5,000 Flat Fee *The number of tires supplied is based on a rolling average of three years. What payment methods are available? If you are required to pay a fee during registration or when you are providing an annual data report, you can select from one of the following payment methods: Bank withdrawal (pre-authorized debit) Credit card Electronic bill payment Electronic data interchange (EDI) payment Cheque Step by step instructions for submitting your payment are provided during the registration process. 13
Is HST applied to the fees? No, the Authority does not add HST to registration fees. Compliance What happens if I am late to register? A failure to meet a registration deadline is a contravention of the Tires Regulation and you may be subject to compliance and enforcement measures, including a compliance order, an administrative penalty or prosecution. Will extensions be granted? As a general principle, extensions will not be granted. Anyone subject to the legislation is obligated to meet their requirements by the required deadline. What happens if I don't hit my collection or resource recovery targets? A failure to meet a tire collection or resource recovery target is a contravention of the Tires Regulation and you may be subject to compliance and enforcement measures, such as a compliance order, an administrative penalty or prosecution. Data Submission What will you do with my information and will it be public? What data is released to the public and how will it be used internally? The Authority recognizes the commercially-sensitive nature of the information that parties will be submitting to the registry. The Authority is committed to protecting the commercially-sensitive information and personal information it receives or creates in the course of conducting its regulatory functions. In recognition of this commitment, the Authority has created an Access and Privacy Code posted on the Registry that applies to its day to day operations, including the regulatory functions that it carries out. Tire supply, collection and resource recovery data will only be made public in aggregate form, to protect the confidentiality of commercially sensitive information. The Authority will publish the names and contact information of all registrants producers, collectors, haulers, retreaders, processors and producer responsibility organizations, and a list of tire collection sites, as this information becomes available. As part of its regulatory mandate, the Registrar will provide information to the public related to compliance and enforcement activities that have been undertaken. The information that is submitted to the Registry will be used by the Registrar to confirm compliance and to track overall tire collection and management system performance. It will also be used for policy development purposes by the Authority and the Ministry of Environment and Climate Change. 14
How is the Registry ensuring my information is secure? In accordance with the legislation, the Authority and its related parties are required to comply with strict confidentiality requirements. The Authority has also developed a comprehensive Access and Privacy Code, posted on the Registry. The Registry has been developed according to cybersecurity best practice principles. This includes physical protection, staff training on all cybersecurity policies, staff access to the Registry on a strict role-requirement basis, and two-factor authentication every time a registrant logs in. 15