Project No. 5005/A4L-424/ 962520 LEVEL I PREQUALIFICATION DOCUMENTS for GEISEL RESTROOM RENOVATIONS University of California, San Diego FACILITIES DESIGN & CONSTRUCTION 10280 North Torrey Pines Road La Jolla, CA 92037 September 26, 2016
TABLE OF CONTENTS PAGES TABLE OF CONTENTS PART I: ADVERTISEMENT FOR LEVEL I PREQUALIFICATION OF CM/CONTRACTORS PART II: GENERAL 1. Project Background 2. Notice to Prospective CM/Contractors 3. Prequalification of Prospective Bidders 4. License 5. General Description of Work 6. Level I Prequalification Process 7. Evaluation of Level I Prequalification Submittals and Advancement to Level II of the Prequalification Process Level I Schedules PART III: LEVEL I PREQUALIFICATION QUESTIONNAIRE PASS/FAIL (CM/CONTRACTORS) Level I Prequalification Page 1 of 1 Table of Contents UCSD Rev.01/01/11
PART II - GENERAL 1. PROJECT BACKGROUND The University seeks CM/Contractors with comparable previous experience. For the purposes of this Level I Prequalification Questionnaire, a comparable project is defined in Section 7, Paragraph 6. 2. NOTICE TO PROSPECTIVE CM/CONTRACTORS The University of California, San Diego, intends to award a Contract for pre-construction services with a University Option for Construction for the Geisel Restroom Renovations project. The University desires to retain a contractor through competitively bidding the Project, to provide Pre- Construction Services during the Project construction document period and to act as a general contractor to construct the Project as the construction documents are completed. The Option Sum bid by the CM/Contractor shall represent all costs for CM/Contractor's Base Fee, General Conditions Work, and all other costs to construct the Project as a general contractor. The CM/Contractor, after authorization by the University, will competitively bid the various Bid Packages representing the Construction Work required to complete the Project. 3. PREQUALIFICATION OF PROSPECTIVE BIDDERS The University has determined that the CM/Contractors who submit bids to University on this Project must be prequalified. There will be a single pool of prequalified bidders who will be eligible to submit bids as described under the General Description of Work. 4. LICENSE Prequalified CM/Contractors will be required to have the following California Contractor s License: General Building Contractor B 5. GENERAL DESCRIPTION OF WORK The Geisel Restroom Renovations project occurs at the Geisel Library on the UCSD campus. The project consists of renovations to the 4 th through the 8 th floor inclusive with some roof work. On floors 4 through 7, the existing restrooms are to be demolished to allow for the update of ventilation, lighting, fixtures and finishes at these restrooms. At the 8 th floor, the existing restrooms are to be demolished and a storage room is to be converted to a men s and a women s multi-stall restroom. On each floor a storage room is to be UCSD 10/14/03 Page 1 of 8 GENERAL INFORMATION FOR
demolished, to allow for the provision of two (2) gender inclusive restrooms at each level. Restrooms are to be brought up to be compliant with current ADA code standards. The design of the project is at design development document phase. The successful CM/Contractor will be responsible for Construction Management services during the preconstruction phase. The CM/Contractor will provide pre-construction services including construction cost analysis, availability of various materials and labor, construction feasibility of various building materials, systems and equipment, construction document review and coordination, developing the scope of bid packages, constructability review and development of the construction schedule including a recommended schedule of purchase of long lead items. The CM/Contractor will develop the bid packages for subcontractors/suppliers/vendors/etc., prequalify and review subcontractor bids, procure subcontracts for the work by use of competitive bidding procedures which comply with all governmental and Regental requirements and, contract directly for all of the bid work. The University will have no direct relationship with subcontractors. Additional project information will be provided in the Level II Prequalification Documents, including instructions to bidders, contracts, general and supplemental conditions, outline specifications, soils reports, and related project information as available. Portions of this information are subject to University review and not available until release of the Level II Prequalification Document. Estimated Construction Cost: $2,000,000. 6. LEVEL I PREQUALIFICATION PROCESS On MONDAY, SEPTEMBER 26, 2016 after 1:00 P.M., Level I Prequalification Questionnaires will be available to CM/Contractors wishing to be prequalified to bid on this project at: www.fdc.ucsd.edu. Select Contracting Opportunities and Work Available for Bid and click on this project. Scroll to the bottom of the page to access and open the Prequalification Documents. Level I Prequalification Questionnaires (hard copies only) will be received only at the following address: FACILITIES DESIGN & CONSTRUCTION Contracts Department, 10280 North Torrey Pines Road Suite 465, La Jolla, CA 92037-0916 Telephone: (858) 534-3887 www.fdc.ucsd.edu A mandatory Level I Prequalification Conference will be conducted on TUESDAY, OCTOBER 4, 2016 AT 9;00 A.M., at Facilities Design and Construction, 10280 N. Torrey Pines Rd., Suite 465, La Jolla, CA 92037. Campus maps can be found at http://maps.ucsd.edu. UCSD 10/14/03 Page 2 of 8 GENERAL INFORMATION FOR
Metered parking spaces are available (for up to 2 hours) in the service yard/shuttle stop parking lot and underground parking area of Torrey Pines Center South. A representative from participating CM/Contractors must be present for the entire mandatory Level I Prequalification Conference. Prospective bidders shall submit four (4) printed sets and one (1) flash drive with complete submittal of the completed Prequalification Questionnaire and required attachments at the above location. No Level I Prequalification Questionnaires will be accepted after 4:00 P.M., TUESDAY, OCTOBER 11, 2016. However, the University reserves the right to request, receive and evaluate supplemental information after the above time and date at its sole determination. Each prospective CM/Contractor must successfully complete the prequalification process as outlined in this document. No other prequalification process previously completed by CM/Contractors, whether for other projects or for other campuses, will meet these requirements. Statements must be submitted on the University-issued prequalification forms provided. Prospective CM/Contractors shall submit four (4) completed Level I prequalification questionnaires with required attachments both in "hard copy" format (e.g., 8 ½" x 11" paper). All information requested in the Level I Prequalification Questionnaire must be provided in order to be considered "responsive" to the requirements of Level I prequalification. The Level I Prequalification Questionnaire shall be submitted as one intact whole it shall not be submitted "piecemeal." Prospective CM/Contractors shall not direct other parties to separately submit documents to the University (for example, prospective CM/Contractors shall not direct insurance carriers to submit insurance certificates directly to the University, and so forth). All information submitted in the Level I Prequalification Questionnaire will be considered official information acquired in confidence and the University will maintain its confidentiality to the extent permitted by law. The University contact person is Dennis Brown, Principal Architect (858) 246-0185 or Rhonda Mitchell, Contracts Manager, Facilities Design & Construction (858) 822-3126. Any questions or requests for clarifications to the Level I Prequalification Questionnaire must be submitted in writing to Rhonda Mitchell, no later than 10:00 A.M.,_WEDNESDAY, OCTOBER 5, 2016. Questions received after the above noted deadline may be answered at the discretion of the University s Representative. Questions may be emailed to rcmitchell@ucsd.edu. Any addenda issued will be faxed, mailed, or e-mailed to prospective CM/Contractors based on information obtained from the mandatory meeting sign-in sheet. Addenda will be issued to all firms who are known by the University to have received a set of Level I Prequalification Questionnaire and who have provided a complete and legible business address, email address, phone number and fax number for receipt of addenda. UCSD 10/14/03 Page 3 of 8 GENERAL INFORMATION FOR
7. EVALUATION OF LEVEL I PREQUALIFICATION SUBMITTALS AND ADVANCEMENT TO LEVEL II OF THE PREQUALIFICATION PROCESS Level 1 Prequalification Criteria: The initial qualification of prospective CM/Contractors will be determined by the information submitted in each Level I Prequalification Questionnaire. Level I prequalification status will be granted only if the prospective CM/Contractor meets all of the following requirements: 1. Submission of properly completed and signed Declarations. 2. Attendance at the Mandatory Level I Prequalification Conference. 3. Possession of current and valid California Contractor's License, General Building "B" license; never suspended or revoked. 4. Submission of the University's form, signed by surety and notarized, confirming that: a) Surety to be used is listed in the latest published State of California Department of Insurance list of Insurance Organizations Authorized by the Insurance Commissioner to Transact Business of Insurance in the State of California. b) CM/Contractor is able to obtain bonding up to and including $2,000,000, of which not more than 50% of capacity is currently committed. c) Surety has not paid out any monies for the construction activities of the CM/Contractor whatsoever within the last ten years. d) Number of years with surety. 5. Submission of the University's form, signed by insurer and notarized, confirming that: a) Insurer to be used is listed by Best with a rating of A- or better and a financial classification of VIII or better (or an equivalent rating by Standard & Poor s or Moody's). b) CM/Contractor is able to obtain insurance at the limits required within this Level I prequalification document. c) Number of years with insurer. 6. Demonstration of minimum required Construction Experience: A minimum of three and maximum of five comparable projects, completed within the last 10 years with a construction value of $2,000,000 per project or a total of $6,000,000 for the projects submitted. The projects submitted must demonstrate experience with projects of this size, with preferences towards library and academic facilities. A comparable project is defined as a library or academic building with a minimum construction amount of $2,000,000. A comparable project is further defined as one of the following: UCSD 10/14/03 Page 4 of 8 GENERAL INFORMATION FOR
Library or equivalent quiet space Renovation to an existing building that remains operational during construction Restroom renovations in an occupied building Other facilities that contain a high degree of technical/aesthetic complexity and Such projects should include a minimum of the following construction challenges: Urban site work with limited construction and staging areas Repair of buildings requiring proactive and innovative solutions due to noise, dust, and pedestrian traffic while building is occupied Renovations/expansions requiring proactive and innovative solutions due to unknown and/or unforeseen field conditions. Project complexity requiring close coordination of overlapping trades Project complexity requiring critical path construction scheduling to complete on a hard deadline, with coordinated commissioning and move in requirements Complex logistics plan development and execution Renovation to existing outdated space The projects submitted must demonstrate experience with projects of these types and challenges and must all have been constructed in the United States of America, one of which is constructed in the State of California. Photographs and brochures of the projects are to accompany the Project Data Sheets and are to clearly show the character of the projects. In addition, two (2) of the projects submitted must include experience as CM/Contractor providing both pre-construction services and acting as General Contractor during the construction phase on the same project. 7. Not used 8. Not used 9. Demonstration of minimum Field Staff Professional Capabilities: Proposed Project Executive, Proposed Project Manager and proposed Project Superintendent must demonstrate experience on at least two (2) comparable projects. Proposed Project Engineer must demonstrate experience on similar projects. 10. Additional CM/Contractor Requirements: submission of computer resources, project scheduling, project management, e-mail capability and web based construction management programs. 11. Submission of Construction Safety Program. UCSD 10/14/03 Page 5 of 8 GENERAL INFORMATION FOR
12. Submission of Quality Control/Quality Assurance Program. 13. Submission of Business Construction Revenue Data: demonstration of an average annual business construction revenue of at least $12,000,000 over the last five consecutive years, 14. Not used 15. Not used 16. Submission of complete Disciplinary Measures History: demonstration that firm has not been disqualified from doing business with a public agency within the last 15 years. 17. Submission of Pre-Construction Services Budget Information. (See the Level I Prequalification Questionnaire of this prequalification document for the detailed and complete listing of all requirements within each category named above.) All members of a Joint Venture entity must meet all of the above requirements for Level I prequalification. Additionally, the Joint Venture entity itself must meet all of the following conditions: At the time the Level I Prequalification Questionnaire is submitted, the Joint Venture entity itself must hold a valid, current California General Building Contractor's License. It is not sufficient that some or all of the individual members of the Joint Venture entity hold a California General Building Contractor's License. The Joint Venture entity itself must be licensed to be eligible for Level I prequalification. At the time the Level I Prequalification Questionnaire is submitted, the Joint Venture entity itself must demonstrate its ability to obtain adequate bonding and insurance. It is not sufficient that some or all of the individual members of the Joint Venture entity can obtain bonding and insurance. At the time the Level I prequalification questionnaire is submitted, the Joint Venture entity itself must demonstrate previous construction experience as set forth above. Joint Venture teams newly-formed to pursue this prequalification opportunity are not eligible for Level I prequalification. At the time the Level I Prequalification Questionnaire is submitted, the Joint Venture entity must demonstrate that each member of the Joint Venture produced an average annual Business Construction Revenue of totaling $12,000,000 over the last five consecutive years. Submission of an incomplete and/or unclear Level I Prequalification Questionnaire is also likely to result in the determination of the prospective CM/Contractor as NON-PREQUALIFIED for this project. UCSD 10/14/03 Page 6 of 8 GENERAL INFORMATION FOR
After the deadline for receipt of the Level I Prequalification Questionnaires, the University will begin the review of all statements received. The University reserves the right to request, receive and evaluate supplemental information after the deadline date at its sole determination. All CM/Contractors that have submitted a Level I Prequalification Questionnaire will be notified in writing of either successfully or not successfully achieving Level I prequalification status. The decision of the University is final and not appealable within the University of California system. The University reserves the right to reject any or all responses to Prequalification Questionnaires and to waive irregularities in any response received. Level II Prequalification The above criteria has been established to determine Level I prequalification status for prospective CM/Contractors. Firms which successfully achieve Level I status will be advanced to Level II analysis. Level II Interviews This second phase of prequalification will involve submission of specific Level II submittal requirements and an interview with the principals of the CM/Contractor, and the proposed Project Team. By submittal of the Level I prequalification questionnaire, the prospective CM/Contractor commits to providing the staff named in that submittal to the project. At the time of bid, the CM/Contractor will be required to confirm the assignment of staff to the project. Substitution of project staff named in the Level I Prequalification Questionnaire may result in the bid being considered non-responsive. Only CM/Contractors which successfully achieve Level I AND Level II prequalification status will be considered fully-prequalified for successful and timely performance of the work required by this project. The contract, if awarded, will be issued to the fully-prequalified CM/Contractor submitting the lowest responsive bid for this project. The University reserves the right to terminate the Agreement for professional services of the CM/Contractor at completion of Phase 1 of the contract, Pre-Construction Services. Should the University elect to do so, the University reserves the right to publicly bid the project for a traditional lump sum contract. UCSD 10/14/03 Page 7 of 8 GENERAL INFORMATION FOR
LEVEL I PREQUALIFICATION SCHEDULE Prequalification Documents available to Bidders: Mandatory Level I Prequalification Conference: Requests for clarification or interpretation of the Prequalification Documents: Submittal of all completed Prequalification Questionnaire and required attachments: CM/Contractors will be notified in writing whether they have been advanced to Level II: Tuesday, September 26, 2016 at 1:00 PM Tuesday, October 4, 2016 at 9:00 AM Wednesday, October 5, 2016 at 10:00 AM Tuesday, October 11, 2016 at 4:00 PM Tuesday, October 18, 2016 (Tentative) Part II Page 1 Prequalification Schedule