SUGGESTED ANSWERS TO QUESTIONS SET AT THE INSTITUTE S EXAMINATIONS MAY, 1981 NOVEMBER, 2008 A COMPILATION PROFESSIONAL EDUCATION (COURSE II) PAPER 4A : COST ACCOUNTING BOARD OF STUDIES THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA NOIDA
2.2 CONTENTS Page Nos. CHAPTER - 1 Basic Concepts and Product Cost Sheet 1.1 1.52 CHAPTER - 2 Materials 2.1 2.89 CHAPTER - 3 Labour 3.1 3.70 CHAPTER - 4 Overheads 4.1 4.110 CHAPTER - 5 Activity Based Costing 5.1 5.40 CHAPTER - 6 Non-integrated, Integrated & Reconciliation of Cost and Financial Accounts 6.1 6.77 CHAPTER - 7 Job Costing & Batch Costing 7.1 7.8 CHAPTER - 8 Contract Costing 8.1 8.42 CHAPTER - 9 Operating Costing 9.1 9.34 CHAPTER - 10 Process & Operation Costing 10.1 10.69 CHAPTER - 11 Joint Products & By Products 11.1 11.43 CHAPTER - 12 Cost Audit 12.1 12.8 CHAPTER - 13 Cost Accounting ( Records) Rules 13.1 13.4 CHAPTER - 14 Uniform Costing 14.1 14.8 CHAPTER - 15 Inter-firm Comparison 15.1 15.4 CHAPTER - 16 Cost Reduction & Cost Control 16.1 16.2
2.3 BASIC CONCEPTS & PRODUCT COST SHEET 1 Question 1 SV Ltd. Is a manufacturing company which has a sound system of financial accounting. The management of the company therefore feels that there is no need for the installation of a cost accounting system. Prepare a report to the management bringing out the distinction between cost and financial accounting system and the need for the introduction of a sound cost accounting system. The Managing Director, S.V. Ltd. New Delhi Subject : Establishment of a Cost Accounting System Sir, During the course of our discussion with you last month, you mentioned that your company did not require a cost accounting system as it had a sound financial accounting system. After our discussion with you, we had an opportunity to study the products, processes of manufacture, organisation and selling and distribution methods of your company-which is a manufacturing company. We have come to the conclusion that your company certainly requires a cost accounting system. To strengthen further our view-point, we give our report by bringing the distinctions between the two systems as below: The financial accounting system of a company mainly serves as a useful source of information to owner/shareholders/creditors and for tax purposes. It does not provide adequate help to the executives working in the organisation. The information provided by the financial accounting system serves no useful purpose from the view-point of planning, control and decision making. The
2.4 absence of required information renders planning, control and decision making extremely difficult. On the other hand, cost accounting system was evolved as a supplementary accounting method mainly to serve the needs of management. Cost accounting system can provide at a regular interval, the needed information to the concerned executives to perform the functions of planning, control and decision making. The financial accounting system shows the trading results of the company as a whole; it does not answer the question why there is an increase or a decrease in profit or loss. The principle of matching costs with revenues under a costing system not only indicates the profit or loss of each product, but would also show the correct value of closing inventory. Thus costing system helps financial accounting system too. Under financial accounting system the financial statements are prepared only at the close of the accounting period. Such statements do not provide day-to -day co st information for evaluating the efficiency of the concern. But cost accounting system can supply every possible cost information to management for managerial control. Under cost accounting system by using standard costing the variances between predetermined and actual costs can be determined. These variations and their causes speaks about the concern s operating efficiency and inefficiency. In financial accounting system no attempt is generally made to record data by jobs, processes, products, departments etc. It only provides information in terms of income, expenses, assets and liabilities for the company as a whole. Thus the available information is not very useful for the ascertainment of price, control of costs, ascertainment of product profitability etc. Cost accounting system records data in the manner that helps the ascertainment of price and profitability and also the control of costs by using variances. Government in its efforts to protect consumers, often resorts to statutory price control. Cost accounting system can help by providing enough cost information which could be utilised to press upon the government to convince for price and to arrive at a suitable price before their arbitrary fixation of it. It is apparent from the above discussion that detailed and analytical information cannot be had from existing financial accounting system. We therefore strongly recommend the need for the introduction of a sound cost accounting system in your concern. Yours faithfully, X. Y.& Co. Chartered Accountants.
2.5 Question 2 (a) Define the terms cost centre and cost unit. (b) Given below is a list of ten industries. Give the method of costing and the unit of cost against each industry. (i) Nursing Home (ii) Road Transport (iii) Steel (iv) Coal (v) Bicycles (vi) Bridge Construction (vii) Interior Decoration (viii) Advertising (ix) Furniture (x) Sugar company having its own sugarcane fields.
2.6 (a) Cost Centre The term cost centre is defined as a location, person or an item of equipment or a group of these for which costs may be ascertained and used for the purposes of cost control. Cost centres can be personal cost centres, impersonal cost centres, operation cost centres and process cost centres. Cost Unit The term cost unit is defined as a unit of quantity of product, service or time (or a combination of these) in re lation to which costs may be ascertained or expressed. It can be for a job, batch, or product group. (b) Industry Method of costing Unit of cost (i) Nursing Home Operating Per Bed per week or per day (ii) Road transport Operating Per Tonne Kilometer or per mile (iii) Steel Process Per Tonne (iv) Coal Single Per unit (v) Bicycles Multiple Each unit (vi) Bridge construction Contract Each contract (vii) Interior Decoration Job Each Job (viii) Advertising Job Each Job (ix) Furniture Multiple Each unit (x) Sugar company having its own sugar-cane fields Question 3 Distinguish between (i) (ii) (iii) Cost Unit and Cost Centre Process Cost Centre and Profit Centre Bill of material from a material requisition note. Per Quintal/Tonne
2.7 (i) Distinction between Cost Unit and Cost Centre The term Cost Unit is defined as a unit of quantity of product, service or time (or a combination of these) in relation to which costs may be ascertained or expressed. It can be for a job, batch, or product group. The term Cost Centre is defined as a location, person or an item of equipment or a group of these for which costs may be ascertained and used for the purposes of Cost Control. Cost Centres can be personal Cost Centres, impersonal Cost Centres, operation cost and process Cost Centres. Thus each sub-unit of an organisation is known as a Cost Centre, if cost can be ascertained for it. In order to recover the cost incurred by a Cost Centre, it is necessary to express it as the cost of output. The unit of output in relation to which cost incurred by a Cost Centre is expressed is called a Cost Unit. (ii) Cost Centre and Profit Centre A Cost Centre is the smallest segment of activity or the area of responsibility for which costs are accumulated. A Profit Centre is that segment of acti vity of a business which is responsible for both revenue and expenses and discloses the profit of a particular segment of activity. Important points of distinction between Cost Centre and Profit Centre are as below: (iii) (a) Cost Centres are created for accounting convenience of costs and their control. Whereas a profit centre is created because of decentralisation of operations. (b) A Cost Centre does not have target costs but efforts are made to minimise costs, but each profit centre has a profit target and enjoys authority to adopt such policies as are necessary to achieve its targets. Bill of Material and Material Requisition Note Bill of Material: It is a comprehensive list of materials with exact description and specifications, required for a job or other production units. This also provides information about required quantities so that if there is any deviation from the standards, it can easily be detected. It is prepared by the Engineering or Planning Department in a standard form. Material requisition Note: It is a formal written demand or request, usually from the production department to store for the supply of specified materials,
2.8 stores etc. It authorises the storekeeper to issue the requisitioned materials and record the same on bin card. The purpose of bill of material is to act as a single authorisation for the issue of all materials and stores items mentioned in it. It provides an advance intimation to store department about the requirements of materials. It reduces paper work. It serves as a work order to the production department and a document for computing the cost of material for a particular job or work order to the cost department. The purpose of material requisition note is to draw material from the store by concerned departments. Question 4 (a) Match the following (i) Total fixed cost (ii) Total variable cost (iii) Unit variable cost (iv) Unit fixed cost (v) Standard cost (vi) Period cost (vii) Actual cost (viii) Labour and overhead (ix) Incremental cost (x) Budgeted cost 1. What cost should be? 2. Incurred cost 3. Increase in proportion to output 4. Cost of conversion 5. What costs are expected to be 6. Decreases with rise in output 7. Remains constant in total 8. Remains constant per unit 9. Cost not assigned to products 10. Added value of a new product. (b) Indicate whether the following statements are True or False: (i) All costs are controllable. (ii) Conversion cost is equal to direct wages plus factory overhead. (iii) Variable cost per unit varies with the increase or decrease in the volume of output. (iv) Depreciation is an out of pocket cost. (v) An item of cost that is direct for one business may be indirect for another (vi) Fixed cost per unit remains fixed.
2.9 (a) Correct matchings are indicated as below: (i) ----------- (7) Total fixed cost, remains constant in total. (ii) -----------(3) Total variable cost, increases in proportion to output. (iii) ----------(8) Unit variable cost, remains constant per unit. (iv) ----------(6) Unit fixed cost, decreases with rise in output. (v) -----------(1) Standard cost, what cost should be. (vi) -----------(9) Period cost, cost not assigned to products. (vii) -----------(2) Actual cost, incurred cost. (viii) -----------(4) Labour and overhead, cost of conversion. (ix) ------------(10) Incremental cost, added value of a new product. (x) -------------(5) Budgeted cost, what costs are expected to be. (b) (i) False (ii) True (iii) False (iv) False (v) True (vi) False Question 5
2.10 List down any eight factors that you will consider before installing a costing system. The eight factors which must be considered before installing a Costing System are listed below: (i) Nature of business: The system of costing to be introduced should suit the general nature of business. (ii) Layout aspects: The size and layout of the organisation should be studied by the system designers. (iii) Methods and procedures in vogue: The system designers should also study various methods and procedures for the purchase, receipts, storage and issue of material. They should also study the methods of wage payment. (iv) Management s expectations and policies: The system of costing should be designed after a careful analysis of the organisational operations, management s expectation and the policies of the concern. (v) Technical aspects: The technical aspects of the business should be studied thoroughly by the designers. They should also make an attempt to seek the assistance and support of the supervisory staff and workers of the concern for the system. (vi) Simplicity of the system: The system of costing to be installed should be easy to understand and simple to operate. The procedures laid down for operating the system should be easily understood by operating system. (vii) Forms standardisation: Various forms to be used by the costing system for various data/information collection and dissemination should be standardised as far as possible. (viii) Accuracy of data: The degree of accuracy of data to be supplied by the system should be determined. Question 6 Outline the steps involved in installing a costing system in a manufacturing unit. What are the essentials of an effective costing system? The main steps involved in installing a costing system in a manufacturing unit may be outlined as below:
2.11 (i) The objectives of installing a costing system in a manufacturing concern and the expectations of the management from such a system should be identified first. The system will be a simple one in the case of a single objective but will be an elaborate one in the case of multiple objectives. (ii) It is important to ascertain the significant variables of the manufacturing unit which are amenable to control and affect the concern. For example, quite often the production costs control may be more important than control of its marketing cost. Under such a situation, the costing system should devote greater attention to control production costs. (iii) A thorough study to know about the nature of business, its technical aspects; products, methods and stages of production should also be made. Such a study will facilitate in selecting a proper method of costing for manufacturing unit. (iv) A study of the organisation structure, its size and layout etc., is also necessary. This is useful to management to determine the scope of responsibilities of various managers. (v) The costing system should be evolved in consultation with the staff and should be introduced only after meeting their objections and doubts, if any. The co -operation of staff is essential for the successful operation of the system. (vi) Details of records to be maintained by the costing system should be carefully worked out. The degree of accuracy of the data to be supplied by the system should be determined. (vii) The forms to be used by foreman, workers, etc., should be standardised. These forms be suitably designed and must ensure minimum clerical work at all stages. (viii) Necessary arrangements should be made for the flow of information/data to all concerned managers, at different levels, regularly and promptly. (ix) Reconciliation of costs and financial accounts be carried out regularly, if they are maintained separately. (x) The costing system to be installed should be easy to understand and simple to operate. Essential of an effective costing system: The essential features that an effective costing system should possess are as follows:
2.12 (a) Costing system should be tailor made, practical, simple and capable of meeting the requirements of a business concern. (b) The method of costing should be suitable to the industry. (c) Necessary co -operation and participation of executives from various departments of the concern is essential for developing good cost accounting system. (d) The cost of installing and operating the system should justify the results. (e) The system of costing should not sacrifice the utility by introducing meticulous and unnecessary details. Question 7 Distinguish between the following? Controllable costs and uncontrollable costs. (May, 1997, 4 marks) Controllable costs and uncontrollable costs: Costs which can be influenced by the action of a specified person in an organisation are known as controllable costs. Costs which remains unaffected by the action of such person are termed as uncontrollable. In a business organisation heads of each responsibility centre are responsible to control costs. Costs which they are able to control are known as controllable and includes material, labour and direct expenses. Costs which they fail to control includes fixed costs and all allocated costs. It may be noted that controllable and uncontrollable cost concepts are related to the authority of a person in the organisation. An expenditure which may be uncontrollable by one person may be controllable by another. Moreover, in the long run all costs might be controllable. Question 8 (a) Describe briefly the role of the cost accountant in a manufacturing organisation. (b) Distinguish between: (i) Variable cost and direct cost (ii) Estimated cost and standard cost.
2.13 (a) Cost accountant in a manufacturing organisation plays several important roles. He establishes a Cost Accounting department in his concern. He ascertains the requirement of cost information which may be useful to organisational mange rs at different levels of the hierarchy. He develops a manual, which specifies the functions to be performed by the Cost Accounting department. The manual also contains the format of various forms which would be utilised by the concern for procuring and providing information to the concerned officers. It also specifies the frequency at which the cost information would be supplied to a concerned executive. Usually, the functions performed by a Cost Accounting department includes cost ascertainment, cost comparison, cost reduction, cost control and cost reporting. Cost ascertainment, requires the classification of costs into direct and indirect. Further it requires classification of indirect costs (known as overheads) into three classes viz, factory overheads; administration overheads and selling and distribution overhead. Cost accountant suggests the basis which may be used by his subordinates for carrying out the necessary classifications as suggested above. Cost comparison is the task carried out by Cost Accountant for controlling the cost of the products manufactured by the concern. Cost Accountant of the concern establishes standards for all the elements of cost and thus a standard cost of the finished product. The standard cost so determined may be compared with the actual cost to determine the variances. Cost Accountant ascertains the reasons for the occurrence of these variances for taking suitable action. Cost analysis may also be made by Cost Accountant for taking decisions like make or by and for reviewing the current performance. Cost Accountant also suggests suitable techniques for the purpose of cost reduction/cost control, after carrying out a cost benefit analysis. Cost Accountant also plays a key role in the preparation of Cost reports. These reports help the executives of a business concern in reviewing their own performance and in identifying the weak areas, where enough control measure may be taken in future.
2.14 (b) (i) In brief, one may say that there is hardly any activity in a manufacturing organisation with which a Cost Accountant is not directly associated in some form or the other. Variable and direct cost: A variable cost is a cost that changes in total in direct proportion to changes in the related total activity or volume. Cost of ma terial is an example of variable cost. Direct cost is a cost which can be identified either with a cost centre or with a cost unit. An example of direct cost is the allocation of direct materials to a department and then to the various jobs. All variable costs are direct-but each direct cost may not be variable. (ii) Estimated cost and standard cost: Kohler defines estimated costs as the expected cost of manufacture or acquisition, often in terms of a unit of product computed on the basis of information available in advance of actual production or purchase Estimated cost are prospective costs since they refer to prediction of costs. Standard Cost means a pre -determined cost. It attempts to show what the cost should be for clearly defined conditions and circumstances. Standard costs represent planned cost of a product. They are expected to be achieved under a particular production process under normal conditions. Although pre -determination is the essence of both standard costs and estimated costs, but they differ from each other in the following respects: (i) Difference in computation (ii) Difference in emphasis (iii) (iv) Difference in use Difference in records (v) Applicability Question 9 Enumerate the main objectives of introduction of a Cost Accounting System in a manufacturing organisation. (Nov, 2002, 3 marks)
2.15 The main objectives of introduction of a Cost Accounting System in a manufacturing organization are as follows: (i) (ii) (iii) (iv) (v) Question 10 Ascertainment of cost Determination of selling price Cost control and cos t reduction Ascertainment of profit of each activity Assisting in managerial decision making Write short notes on any two of the following? (i) Conversion cost (ii) Sunk cost (iii) Opportunity cost (May, 2003, 4 marks) (i) (ii) (iii) Conversion cost: It is the cost incurred to convert raw materials into finished goods. It is the sum of direct wages, direct expenses and manufacturing overheads. Sunk cost: Historical costs or the costs incurred in the past are known as sunk cost. They play no role in the current decision making process and are termed as irrelevant costs. For example, in the case of a decision relating to the replacement of a machine, the written down value of the existing machine is a sunk cost, and therefore, not considered. Opportunity cost: It refers to the value of sacrifice made or benefit of opportunity foregone in accepting an alternative course of action. For example, a firm financing its expansion plan by withdrawing money from its bank deposits. In such a case the loss of interest on the bank deposit is the opportunity cost for carrying out the expansion plan. Question 11 Write short notes on Cost Centre (May 1995, 4 marks)
2.16 Cost Centre : It is defined as a location, person or an item of equipment or a group of these for which costs are ascertained and used for cost control. Cost centres are of two types viz, impersonal and personal. A cost centre which consists of a location or an item of equipment or a group of these is called an impersonal cost centre. A cost centre which consists of a person or a group of person is known as a personal cost centre. In a manufacturing concern there are two type of cost centres viz., production and service. Production cost centres are those where production activity is actually carried out whereas service cost centres are those sections which are ancillary and render service to production cost centres. Question 12 Name the various reports (Elaboration not needed) that may be provided by the Cost Accounting Department of a big manufacturing company for the use of its executives. (May, 1998, 5 marks) Various reports that may be provided by the Cost Accounting Department of a big manufacturing Company for the use of its executives are as under: (i) Cost Sheets (ii) Statements of material consumption (iii) Statements of labour utilisation (iv) Overheads incurred compared with budgets (v) Sales effected compared with budgets (vi) Reconciliation of actual profit with estimated profit (vii) The total cost of inventory carried (viii) The total cost of abnormally spoiled work in factory and abnormal losses in stores (ix) Labour turnover statements (x) Expenses incurred on research and development compared with budgeted amounts. Question 13
2.17 State the unit of cost and method of costing generally used for accounting purpose in the following cases: (i) Brick-works (iii) Oil refining mill and (ii) Bi-cycle (iv) Road transport company (Nov, 1997, 2 marks) Industry/Product Unit of cost Method of Costing (i) Brick works 1,000 bricks Single or output (ii) Bi-cycle Each bicycle Multiple (iii) Oil refining mill Per-Tonne Process (iv) Road transport company Question 14 What is meant by Profit Centre? (Nov,1997, 4 marks) Per-tonne-km Operating Profit Centre: It is defined as an activity centre of a business organisation. Chief of such a centre is fully responsible for all costs, revenues and profitability of its operation. The main objective of profit centre is to maximise the centre s profit. Creation of profit centres facilitates management control and implementation of the objectives of responsibility accounting. A profit centre may have a number of cost centres. Question 15 What is meant by cost centre? (May, 1997, Nov.,2002, 4 marks) Cost Centre It is the smallest area of responsibility or segment of activity for which costs are accumulated. It can be defined as a location; person or an item of equipment
2.18 or a group of these for which costs are ascertained and used for the purpose of cost control. Cost centres are of two types viz.., persona l and impersonal. Personal cost centre: It is a cost centre which consists of a person or a group of persons. Impersonal cost centre: It is a cost centre which consists of a location or an item of equipment or a group of these. In a manufacturing concern there are two types of cost centres viz., production and service cost centres. Question 16 How does a production account differ from a cost sheet (May, 2000, 3 marks) The following are the points of difference between a production account and a cost sheet. (i) Production Account is based on double entry system whereas cost sheet is not based on double entry system. (ii) Production Account consists of two parts. The first part shows cost of the component and total production cost. The second part shows the cost of sales and profit for the period. Cost Sheet presents the elements of costs in a classified manner and the cost ascertained at different states such as prime cost; works cost; cost of production; cost of goods sold; cost of sales and total cost. (iii) Production Account shows the cost in aggregate and thus facilitates comparison with other financial accounts. Cost sheet shows the cost in a detailed and analytical manner which facilitates comparison of cost for the purpose of cost control. (iv) Production Account is not useful for preparing tenders or quotations. Estimated cost sheets can be prepared on the basis of actual cost sheets and these are useful for preparing tenders or quotations. Question 17 Discuss cost classification based on variability and controllability. 2004, 4 marks) (Nov,
2.19 Cost classification based on variability Fixed cost These are costs, which do not change in total despite changes of a cost driver. A fixed cost is fixed only in relation to a given relevant range of the cost driver and a given time span. Rent, insurance, depreciation of factory building and equipment are examples of fixed costs where the final product produced is the cost object. Variable costs These are costs which change in total in proportion to changes of cost driver. Direct material, direct labour are examples of variable costs, in cases where the final product produced is the cost object. Semi-variable costs These are partly fixed and partly variable in relation to output e.g. telephone and electricity bill. Cost classification based on controllability Controllable costs Are incurred in a particular responsibility center and relate to a defined time span. They can be influenced by the action of the executive heading the responsibility center e.g. direct costs. Uncontrollable costs Are costs are influenced by the action of the responsibility center manager e.g. expenditure incurred by the tool room are controllable by the foreman in charge of that section, but the share of tool room expenditure which are apportioned to the machine shop are not controllable by machine shop foreman. Question 18 Discuss the essential of a good cost accounting system? 2004, 2 marks) (May, Essentials of a good cost accounting system: It should be tailor-made, practical, simple and capable of meeting the requirements of a business concern. The data used by the system should be accurate, otherwise it may distort the output of system. Cost of installing & operating the system should justify the results. Cost accounting system should have the support of top management of the concern.
2.20 The system should have the necessary support from all the user s departments. Question 19 Explain: (i) (ii) (iii) (iv) Sunk Costs Pre-production Costs Research and Development Costs Training Costs (Nov, 2000, 2 x 4 = 8 marks) (i) Sunk Costs: These are historical costs which are incurred in the past. These costs were incurred for a decision made in the past and cannot be changed by any decision that will be made in future. In other words, these costs plays no role in decision making, in the current period. While considering the replacement of a plant, the depreciated book value of the old plant is irrelevant, as the amount is a sunk cost which is to be written off at the time of replacement. (ii) Pre-production Costs: These costs forms the part of development cost, incurred in making a trial production run, preliminary to formal production. These costs are incurred when a new factory is in the process of establishment or a new project is undertaken or a new product line or product is taken up, but there is no established or formal production to which such costs may be charged. These costs are normally treated as deferred revenue expenditure (except the portion which has been capitalised) and charged to the costs of future production. (iii) Research and Development Costs: Research costs are the costs incurred for the discovery of new ideas or processes by experiment or otherwise and for using the results of such experimentation on a commercial basis. Research costs are defined as the costs of searching for new or improved products, new applications of materials, or improved methods, processes, systems or services. Development costs, are the costs of the process which begins with the implementation of the decision to produce a new or improved product or
2.21 to employ a new or improved method and ends with the commencement of formal production of that product by that method. (iv) Training Costs: These costs comprises of wages and salaries of the trainees or learners, pay and allowances of the training and teaching staff, payment of fees etc, for training or for attending courses of studies sponsored by outside agencies and cost of materials, tools and equipments used for training. Costs incurred for running the training department, the losses arising due to the initial lower production, extra spoilage etc. occuring while providing training facilities to the new recruits. All these costs are booked under separate standing order numbers for the various functions. Usually there is a service cost centre, known as the Training Section, to which all the training costs are allocated. The total cost of training section is thereafter apportioned to production centers. Question 20 Enumerate the factors which are to be considered before installing a system of cost accounting in a manufacturing organization. (Nov, 1999, 5 marks) Factors which are to be considered before installing a system of cost accounting in a manufacturing organization are: (i) The objectives of installing a system of cost accounting should be defined, that is whether the system is meant for control of cost or for price fixation (ii) The organization of the company should be studied to understand the authority and responsibilities of the managers. (iii) The technical aspects and flow process should be taken into consideration. (iv) The products to be manufactured should be studied. (v) The marketing set up to be looked into for devising suitable control reports. (vi) The possibility of integrating cost accounting system with financial accounting system should be examined. (vii) The procedure for collection and verification of reliability of the information should be studied. (viii) The degree of details of information required at each level of management should be examined.
2.22 (ix) The maximum amount of information that would be sufficient and how the same should be secured without too much clerical labour, especially the possibility of collection of data on a separate printed form designed for each process; also the possibility of instruction as regards filling up of the forms in writing to ensure that these would be faithfully carried out. (x) How the accuracy of the data collected can be verified? Who should be made responsible for making such verification with regard to each operation and the form of certification that should be given indicate verification that he has carried out. (xi) The manner in which the benefits of introducing Cost Accounting could be explained to various persons in the concern, specially those incharge of production department and an awareness created for the necessity of promptitude, frequency and regularity in collection of costing data. Question 21 You have been asked to install a costing system in a manufacturing company. What practical difficulties will you expect and how will you propose to overcome the same? (May, 2004, 4 marks) The practical difficulties with which a Cost Accountant is usually confronted with while installing a costing system in a manufacturing company are as follows: (i) Lack of top management support: Installation of a costing system do not receive the support of top management. They consider it as an interference in their work. They believe that such, a system will involve additional paperwork. They also have a misconcept in their minds that the system is meant for keeping a check on their activities. (ii) Resistance from cost accounting departmental staff: The staff resists because of fear of loosing their jobs and importance after the implementation of the new system. (iii) Non cooperation from user departments: The foremen, supervisor and other staff members may not cooperate in providing requisite data, as this would not only add to their responsibilities but will also increase paper work of the entire team as well.
2.23 (iv) Shortage of trained staff: Since cost accounting system s installation involves specialised work, there may be a shortage of trained staff. To overcome these practical difficulties, necessary steps required are: To sell the idea to top management To convince them of the utility of the system. Resistance and non cooperation can be overcome by behavioral approach. To deal with the staff concerned effectively. Proper training should be given to the staff at each level Regular meetings should be held with the cost accounting staff, user departments, staff and top management to clarify their doubts / misgivings. Question 22 Distinguish between controllable & uncontrollable costs? 2001, 2 marks) (Nov, Controllable costs and Uncontrollable costs: Controllable costs are the costs which can be influenced by the action of a specified member of the undertaking. Controllable costs incurred in a particular responsibility centre can be influenced by the action of the executive heading that responsibility centre. Uncontrollable costs are the costs which cannot be influenced by the action of a specified member of an undertaking. Question 23 Define Explicit costs. How is it different from implicit costs? 2001, 2 marks) (May, Explicit costs: These costs are also known as out of pocket costs. They refer to those costs which involves immediate payment of cash. Salaries, wages, postage and telegram, interest on loan etc. are some examples of explicit costs because they involve immediate cash payment. These payments are recorded in the books of account and can be easily measured. Main points of difference: The following are the main points of difference between explicit and implicit costs.
2.24 (i) Implicit costs do not involve any immediate cash payment. As such they are also known as imputed costs or economic costs. (ii) Implicit costs are not recorded in the books of account but yet, they are important for certain types of managerial decisions such as equipment replacement and relative profitability of two alternative courses of action. Question 24 (a) What are the essentials of a Cost Accounting System? (May, 1996, (6 marks) (b) Narrate the essential factors to be considered while designing and installing a Cost Accounting System. (May, 1996, 10 marks) (a) Essentials of a Good Cost Accounting System The essential features of a good Cost Accounting system are as follows: (i) The Cost Accounting System should be tailor made, practical, simple and capable of meeting the requirements of a business concern. (ii) The method of costing should be suitable to the industry and serve its objectives. (iii) The Costing System should receive co-operation and participation of executives from various departments. (iv) The cost of installing and operating the system should justify the results. (v) The system of costing should not sacrifice the utility by introducing meticulous and unnecessary details. (vi) The system should consider the organisational structure of the business and it should be designed as a sub-system of the overall organisation. (vii) There should be a harmonious relationship between costing and financial accounts departments. Unnecessary duplication should be avoided. A single integrated accounting system may be designed. (viii) The system should provide adequate checks on ordering, receipts, stocking, issuing and recording of materials. The pricing method and the issue of materials should be efficient. (ix) The costing system should ensure proper recording of worker s time and their wages. Wages should be determined from wage analysis sheets. Proper attention should be paid in preparing payrolls and in
2.25 (b) the payment of wages. The treatment of idle time, over-time and holiday-pay should not be overlooked. (x) The cost accounting system should ensure that overheads are collected, accumulated, allocated and apportioned suitably. Essential factors for designing a cost accounting system The essential factors to be considered while designing a Cost Accounting System are as follows: (i) A thorough understanding of Organisational structure; manufacturing procedure, and process; selling and distribution procedure; and type of cost information required. (ii) Selection of a suitable costing technique (Standard or actual, marginal or absorption) (iii) Pricing method suitable, for the material, to be issued to production. (iv) Method suitable for booking labour cost on jobs. (v) A sound plan should be devised for the collection, allocation, apportionment and absorption of overheads. (vi) Deciding on ways of treating waste, scrap and idle time. (vii) Designing of suitable forms to be used for collecting and dissemination of Cost data/information. (viii) Introduction of budgetary control technique so that actual performance may be compared with budgetary figures, for measuring efficiency or performance. Essential factors for installing a Cost Accounting System. The essential factors for installing a Cost Accounting Sys tem are listed as below: (i) The objectives of installing a Costing System and the expectations of the management from the system should be identified first. The system will be a simple one in the case of a single objective but will be an elaborate one in the case of multiple objectives. (ii) It is important to ascertain the significant variables of the manufacturing unit which are amenable to control and affect the concern. For example, quite often the production costs control may be more important than control of its marketing cost. Under such a situation, the costing system should devote greater attention to control production cost.
2.26 (iii) A thorough study of the nature of business, its technical aspects, products, methods and stages of production should be made. This will help in selecting a proper method of costing. (iv) A Study of the organisation structure, its size and layout etc., is also necessary. This is useful to management to determine the scope of responsibilities of various managers. (v) The costing system should be evolved in consultation with the staff and should be introduced only after meeting their objections and doubts, if any. The co -operation of staff is essential for the successful operation of the system. (vi) Details of the records to be maintained by the costing system should be carefully worked out. The degree of accuracy of the data to be supplied by the system should be determined. (vii) The forms to be used by foreman, workers etc., should be standardised. These forms be suitably designed and must ensure minimum clerical work at all stages. (viii) Necessary arrangements should be made for the flow of information/data to all concerned managers, at different levels, regularly and promptly. (ix) Reconciliation of costs and financial accounts be carried out regularly, if they are maintained separately. (x) The costing system to be installed should be easy to understand and simple to operate. Question 25 (i) (ii) (iii) (iv) (v) What are the main objectives of Cost Accounting? (May, 2001, 2 marks) The main objectives of Cost Accounting are as follows: Ascertainment of cost. Determination of selling price. Cost control and cost reduction. Ascertainment of profit of each activity. Assisting management in decision making.
2.27 Question 26 Explain controllable and non-controllable costs with illustrations. 2001,2 marks) (May, Controllable and non-controllable costs Controllable costs: These are the costs which can be influenced by the action of a specified person in an organisation. In every organisation, there are a number of departments which are ca lled responsibility centres, each under the charge of a specified level of management. Costs incurred in these responsibility centres are influenced by he action of the incharge of the responsibility centre. Thus any cost that an organisational unit has the authority to incur may be identified as controllable cost. Non-controllable costs: These are the costs which cannot be influenced by the action of a specified member of an undertaking. For example, expenditure incurred by the Tool Room is controllable by the Tool Room Manager but the share of Tool Room expenditure, which is apportioned to the Machine Shop cannot be controlled by the manager of the Machine Shop. However, the distinction between controllable and non-controllable costs is not very sharp and is sometimes left to individual judgment to specify a cost as controllable or non-controllable in relation to a particular individual manager. Question 27 Discuss the four different methods of costing alongwith their applicability to concerned industry? (Nov, 1999, 4 marks) Four different methods of costing along with their applicability to concerned industry have been discussed as below: 1. Job Costing: The objective under this method of costing is to ascertain the cost of each job ord er. A job card is prepared for each job to accumulate costs. The cost of the job is determined by adding all costs against the job it is incurred. This method of costing is used in printing press, foundries and general engineering workshops, advertising etc. 2. Batch Costing: This system of costing is used where small components/parts of the same kind are required to be manufactured in large quantities. Here
2.28 batch of similar products is treated as a job and cost of such a job is ascertained as discussed under 1, above. If in a cycle manufacturing unit, rims are produced in batches of 2,500 units each, then the cost will be determined in relation to a batch of 2,500 units. 3. Contract Costing: If a job is very big and takes a long time for its completion, then method used for costing is known as Contract Costing. Here the cost of each contract is ascertained separately. It is suitable for firms engaged in the construction of bridges, roads, buildings etc. 4. Operating Costing: The method of Costing used in service re ndering undertakings is known as operating costing. This method of costing is used in undertakings like transport, supply of water, telephone services, hospitals, nursing homes etc. Question 28 Distinguish between: Marginal Costing and Differential Costing Marginal Costing and Differential Costing Marginal Costing is defined as the Ascertainment of marginal costs and of the effect on profit of changes in volume or type of output by differentiating between fixed costs and variable costs. Differential Costing is defined as the technique of costing which uses differential costs and/or differential revenues for ascertaining the acceptability of an alternative. The technique may be termed as incremental costing when the difference is increase in costs and decremental costing when the difference is decrease in costs. The main points of distinction between marginal costing and differential costing are as below: (a) The technique of marginal costing requires a clear distinction between variable costs and fixed costs whereas no such distinction is made in the case of differential costing. (b) In marginal costing, margin of contribution and contribution ratio are the main yard sticks for performance evaluation and for decision making whereas under differential costs analysis, differential costs are compared with the incremental or decremental revenue (as the case may be) for arriving at a decision.
2.29 (c) Differential cost analysis is possible in both absorption costing and marginal costing, where as marginal costing in itself is a distinct technique. (d) Marginal cost may be incorporated in the cost accounting system whereas differential costs are worked out separately. Question 29 Specify the methods of costing and cost units applicable to the following industries: (i) (ii) (iii) (iv) (v) (vi) Toy making Cement Radio Bicycle Ship building Hospital (Nov, 1998, 3 marks) Industry Method of costing Unit of cost (i) Toy making Batch Per batch (ii) Cement Unit Per tonne or per bag (iii) Radio Multiple Per Radio or per batch (iv) Bicycle Multiple Per Bicycle (v) Ship building Contract Per Ship (vi) Hospital Operating Per Bed per day or Per patient per day Question 30 How does a Production Account differ from a Cost Sheet 1998, 3 marks) (Nov, The following are the points of diffe rence between a Production Account and a Cost Sheet.
2.30 (i) Production Account is based on double entry system whereas cost sheet is not based on double entry system. (ii) Production Account consists of two parts. The first part shows cost of the components and total production cost. The second part shows the cost of sales and profit for the period. Cost sheet presents the elements of costs in a classified manner and the cost is ascertained at different stages such as prime cost; works cost of production; cost of goods sold; cost of sales and total cost. (iii) Production account shows the cost in aggregate and thus facilitates comparison with other financial accounts. Cost sheet shows the cost in detail and analytical manner which facilitates comparison of cost for the purpose of cost control. (iv) Production accounts is not useful for preparing tenders or quotations. Estimated cost sheets can be prepared on the basis of actual costs sheets and these are useful for preparing tenders or quotations. Question 31 A factory uses a job costing system. The following cost data are available from the books for the year ended 31 st March, 1989: Direct Material 9,00,000 Direct Wages 7,50,000 Profit 6,09,000 Selling and Distribution Overhead 5,25,000 Administrative Overhead 4,20,000 Factory Overhead 4,50,000 Required (a) Prepare a Cost Sheet indicating the prime cost, works cost, production cost, cost of sales and sales value. (b) In 1989-90, the factory has received an order for a number of jobs. It is estimated that the direct materials is would be 12,00,000 and direct labour would cost 7,50,000. What would be the price for these jobs if the factory intends to earn the same rate of profit on sales, assuming that the selling and distribution overhead has gone up by 15%. The factory recovers factory overhead as a percentage of direct wages and administrative and
2.31 (a) selling and distribution overheads as a percentage of works cost, based on the cost rates prevalent in the previous year. COST SHEET For the jobs carried out by the concern for the year ending on 31 st March, 89 Direct Material 9,00,000 Direct Wages 7,50,000 PRIME COST 16,50,000 Factory Overhead 4,50,000 WORKS COST 21,00,000 Administrative Overhead 4,20,000 PRODUCTION COST 25,20,000 Selling and Distribution Overhead 5,25,000 COST OF SALES 30,45,000 Profit 6,09,000 SALES VALUE 36,54,000 (b) For the Jobs carried out during the year 1989-90 COST SHEET Direct Material 12,00,000 Direct Labour 7,50,000 PRIME COST 19,50,000 Factory Overhead (Refer to Working Note-1) 4,50,000 WORKS COST 24,00,000 Administrative Overhead (Refer to Working Note-2) 4,80,000
2.32 PRODUCTION COST 1 28,80,000 Selling and Distribution Overhead (Refer to Working Note-3) 6,90,000 COSTS OF SALES 35,70,000 Profit (Refer to Working Note-4) 7,14,000 SALES VALUE 42,84,000 Working Notes 1. Factory Overhead = Percentage of direct wages (to be charged during 1989-90) Factory overheadof Direct wages 1988 89 100 = 100 Direct Wages of 1989-90. 7,50,000 = 4,50,000 7,50,000 = 60% of = 60% of = 4,50,000. 2. Administrative Overhead = Percentage of Works Cost (to be charged during 1989-90) Administrativeoverheadof 1988 89 Works cos t of 1988 89 = 1 Production Cost here is a misnomer, infact Works Cost itself is the Production Cost.
2.33 x 100 works cost of 1989-90 24,00,000 3. Selling and Distribution Overhead = Percentage of Works Cost Distribution (to be charged during 1989-90) = = 4,20,000 21,00,000 = 20% of = 20% of = 4,80,000 Selling and Overheadof 1988 89 = x 100 Works cost of 1988 89 5,25,000 x 100 21,00,000 = 25% of Works Cost of 1989-90 = 25% of 24,00,000 = 6,00,000 Total Selling and Distribution Overhead including 15% increase = 6,00,000+15% of 6,00,000 = 6,90,000. 4. Profit (for 1989-90) At the rate of profit of 1988-89 = = Pr ofit Sales value 6,09,000 36,54,000 x 100 x 100