LRS Data Exchange between Esri R&H and AgileAssets Asset Management System in West Virginia Yueming Wu, Ph.D., GISP GIS Manager Chuck Larson, P.E., PMP Principal Consultant April 7, 2016
Agenda Background Challenges Integration Solution Implementation Process Business Workflow Process Lessons Next Steps Questions & Answers
Background wvoasis (ERP) WVDOT Enterprise LRS Integration & Goal
wvoasis (ERP) Our Advanced Solution w/ Integrated Systems Goals Replace multiple outdated, stand-alone systems with one integrated ERP System Standardize business processes & practices across the state and across government agencies Facilitate timely access to information for daily business and reporting Lower cost of government
wvoasis Major Components 5
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WVDOT Future ERP System Overview Materials Control, Soil and Testing Test Results DMV Cash Register AASHTO Trns*port TM Construction Contract Awards Construction Contract Awards AASHTO SiteManager TM or PRS Construction Contractor Payments 3 rd Party Testing Bills CPMS RailConnect epermits & ebonds Receipts General Journal ERP Suite Project Information, Schedule and Budget Project and Grant Billing Project Authorization FHWA Salvage Yards and Outdoor Advertisting Employee, Equip, Inv Balances Equip & Material Usage & Employee Time Other Third Parties Superload Parkways E-ZPass Fuel Costs Asset Inventory & Condition Information TRANSPORTATION ASSET MANANGEMENT (AgileAssets) Maintenance Management Asset Inventory Safety Management Crash History RoW/Utility Management Real Estate/Facilities Mgt Asset Inventory & Asset Inventory & Condition Info, Condition Info, Project and Budget InfoProject and Budget Info LRS Interface LEGEND Existing WVDOT Systems Future WVDOT Systems External Systems Gas and Lube Roadware Payment Mgt System Crash Reporting System Deighton Pavement Management WVDOT Enterprise GIS InspecTech Bridge Management Esri Roads & Highways Advantage ERP and Agile Applications
Enterprise LRS is being built at WVDOT. 95 376 6 95 6 6 773 265 95
Roads & Highways Implementation
LRS Maintenance Environment LRS Publication Environment Web Services ERP Data Environment LRS and Roadway Characteristics Database LRS Editing R&H Desktop w/ WMX Web Services Extracts Web LRS ArcGIS Server and R&H (Transactional Environment) Existing Viewing and Analysis Applications Services Read Only Updateable Views or Extracts Web Services Web Services Web Services LRS Data Published Data Structures Read Only Bridge Database ArcGIS Server and R&H (Published Environment) Web Services GTI-Pub Data Updateable Views or Extracts Read Only Traffic Count Database Web Services Geo-RIL Data Read Only Pvmt Database Web Services Road Analyzer TM (Enterprise) Read Only & Extracts Read Only Read Only Various New WVDOT Enterprise Data Analysis and Reporting Applications Enterprise Analysis and Reporting LRS and Road Data Maintenance Business Data Editing Business Data Editing Business Data Editing Browser with RCE and Road Analyzer for RCE (HQ Offices) Browser with RCE and Road Analyzer for RCE (District Offices) Browser with RCE and Road Analyzer for RCE (Local Gov t Offices) Future Project Census HLS FHWA Various External Data Sources
Integration Integration & Goal Key to the success of ERP & Enterprise LRS Business Requirement Integrate WVDOT LRS Updates Goal Meet the requirement LRS Updates
Challenges New Solution in the Industry Aggressive Schedule Uncertainties
Integration Solution Generic Solution West Virginia s Solution
Solution Approach Source Target
Data Flow OASIS LRS Updates Needed Populate Updated Events in Tables Commit Network and Event Update Send Request for Changed Routes Receive Events, Update Based on Changes in Route Network and Send (along with errors) Receive Request and Send Changed Routes Populate Target Network Tables & Send Events on Changed Routes for Updates
Documented Process Flow
WV LRS Integration
Agile Assets Business Data Owner / Manager (e.g. Safety, TAI, TOM, etc.) AgileAssets LRS Owner / Manager Esri Roads & Highways LRS Owner / Manager OASIS Admin WV Business Workflow Process: PL.LRS.1.0 LRS Network Updates viia I.129 Interface DRAFTv1.7 Module: System Step 8 Step 13 Run Backup Run I.129 Interface in Full Mode I.129 Roll Back (via Database Restore) Step 0 Start Commissioner s Order Recieved A Edit LRS in Roads & Highways Investigate & Resolve LRS Errors Step 1 Published Maps Published LRS Data Step 12 End Publish LRS Updates for all other DOT systems Step 2 Plan AgileAssets LRS Update A Document the Errors Step 4 No Step 3 Run I.129 Network Updates in Test Mode Validate Test Mode Data/Map/Reports (Routes, Events, LRMs, and Concurrencies) Test Mode Results Valid? Yes Follow Plan for Test Mode Step 7 Follow Plan for Full Mode Step 9 Validate Full Mode Data/Map/Reports (Routes, Events, LRMs, and Concurrencies Full Mode Results Valid? Yes No Instruct OASIS to Roll Back Document the Errors Step 11 A Review Results Investigate & Resolve Event Errors Report the Errors LRS Network Event Relocation LRS and/or Event Errors? B No Step 5 Step 6 Validate Test Mode Data/Map/Reports (Routes, Events, LRMs, and Concurrencies Test Mode Results Valid? Yes Yes Changes made to event data since the test mode? No Step 10 Validate Full Mode Data/Map/Reports (Routes, Events, LRMs, and Concurrencies Full Mode Results Valid? Yes No Report the Errors Document the Results B
Efficiency Managing Expectations High Users Valley of Despair Business Process Low 0 6 12+ Time in Months
Implementation Plan Requirements Schedule/Project Constraints Functional and Technical Designs Build & Test System Testing Integration Testing User Acceptance Testing Deploy Training Go-Live (in production) Support Data Cleanup and Updates
Lessons Smart Scheduling & Scoping Technical Simple is the best! Functional Changes needed in org! Testing Strong and Capable Team
Next Steps Continued LRS Data Cleanup Simplified Business Workflow Process Enterprise Data Governance Committee Adopt a formalized process for creating and promoting data consistency, data standardization, data reuse, and data exchange Establish and facilitate a formal decision-making body for data standardization efforts across the agency Provide a centralized vehicle for effective communication of datarelated initiatives throughout business areas Support internal business units with data management for new development and integration projects Function as the liaison between the technical and business groups within the internal and external transportation community Follow project management, data standardization, and data quality best practices
Yueming Wu, Ph.D., GISP GIS Manager WVDOT (304) 558-7437 yueming.wu@wv.gov Chuck Larson, P.E., PMP Principal Consultant Information Services Group (804) 684-1522 Chuck.Larson@isg-one.com