Lean Logistics Appointment Scheduling Tool

Lean Logistics Appointment Scheduling Tool

Toys R Us Logistics 2014 Improving Supply Chain Visibility On-Shelf Availability Operational Speed In-stock and first to market Reducing cycle times with DC operations Accuracy Timeliness of shipment Information Inventory Planning and Store Inventory Accuracy Allocating store closer to receipt

Lean Logistics Appointment Scheduling Tool Overview Lean Logistics Intro Video What is Lean Logistics? Why are we implementing? Vendor and Carriers Responsibilities What is changing? New Process steps Pre-Plan Shipment Process Schedule Shipment Delivery Process Timelines

What is Lean Logistics? Lean Logistics is a global solutions provider of web based appointment scheduling transportation management system (TMS) applications and supply chain services enabled by the industry's largest transportation network. TRU Canada has chosen to use Lean Logistics appointment scheduling tool for all inbound deliveries

Why is TRU Implementing Lean? Lean is an efficient process for all parties involved with inbound deliveries: Uniform process for all TRU Vendors and Carriers Flexibility to vendors when selecting DC appointment dates Provides electronic confirmation of appointment Provides more visibility in real time for vendor and TRU. Ability to schedule/reschedule seamlessly without emails, faxes, etc PO data is pre-populated into Lean

TRU s Vendor and Carriers Responsibilities Shipment Types and Responsibilities Pre-Paid Vendor Shipment Collect Vendor Shipment Vendor Carrier Vendor Carrier Pre-Plan Shipment into Lean YES NO YES NO Schedule Shipment Delivery into Lean YES NO NO YES All vendors must be registered and utilizing Lean no later than May 19 th, 2014

What is Changing? As of May 19 th TRU Receiving department will only accept appointment requests from vendors or carriers submitted via Lean Vendors no longer required to call TRU to arrange deliveries No faxing or emailing of shipment detail to TRU Two steps process Preplan shipment into Lean Schedule shipment delivery into Lean Visibility to all available delivery windows Does not apply to Direct to Store purchase orders

Vendor Pre-Planning Process This is the step to prepare PO s into Lean Logistics ready to ship (called the pre-planning process) This step requires building of shipments according to how the purchase order plans to ship. For example, will the PO be shipping in full on one trailer or will the PO be split across multiple deliveries? PO s are 10 digits long Concord = 3501XXXXXX Delta = 2401XXXXXX

Prepaid Vendor Appointment Scheduling Process Once the PO s have been properly pre-planned they are now ready to be appointed If you attempt to schedule a PO that has not been preplanned yet, you will receive a No results found.

Timelines All open PO s have been loaded into Lean, vendors can register immediately All vendors must register and utilize Lean no later than May 19 th, 2014

Toys R Us Canada EDI Initiative

Toys R Us Canada EDI Initiative Overview - EDI Purchase Orders - EDI Advanced Shipment Notifications - Shipment/Delivery Flow - Shipment/Delivery Cycle - EDI Capabilities - Carton Label Specifications - Standard Pack vs. Pick/Pack - Purchase Order Changes - Purchase Orders and ASN s - Next Steps

EDI Purchase Orders Project Objectives Toys R Us Canada will introduce changes to our electronic PO and PO Change documents Upgraded to v4030 ETA dates will now be included at the item level Change to GXS as our VAN provider Why is this Important? Adds visibility into when the items are expected at our warehouse More efficient fulfillment process Order -> Allocate to Store -> Availability on shelf for customers

EDI Advanced Shipment Notification Project Objectives Toys "R" Us Canada requires that a valid, error-free ASN be provided by the vendor for each shipment to a DC. ASN must; Represent what is expected to be received with the shipment Received prior to the physical receipt of the product Why is it Important? Confirms what was expected in each shipment Supports allocation to stores In-stock and on shelf Facilitates timely payment

Shipment/Delivery Flow Process Shipment Pre-plan Shipment into Lean (Delivery Day - 3 days) Create and transmit ASN (Delivery Day - 2 days) Schedule Shipment Delivery (Delivery Day - 3 days) Trailer Arrive to DC (Delivery Day )

Shipment / Delivery Cycle

EDI Capabilities Transaction Capabilities Purchase Order (850) PO Change (860) ASN (856) Invoice (810) Invoice Advice (864) Our Service Providers Invoicing E-COM Systems www.ecomtoday.com PO, POC & ASN GXS www.gxs.com 3 rd Party Engagements (can add any partner) SPS Commerce EDI Gateway HighJump Software Sterling Commerce

Carton Labels Specifications GS1-128 labels are optional and not required at this time Vendors will NOT be required to populate the MAN-04 & MAN-05 positions with serialized carton ID information Vendors are not required to produce GS1-128 specific labels. EDI Segment: MAN Marks and Numbers

Standard Pack vs. Pick/Pack Standard Pack carton configuration Every carton for X item is expected to be packaged the same. 1 SKU = 1 carton Identify the item details within the ASN The Standard Pack format is the preferred format for a DC shipment. EDI Segment: HL Hierarchical Level Pick / Pack carton configuration Can accept the use of a Pick Pack ASN format should the vendor require us to do so

Purchase Order Changes When an ETA/delivery date needs changing at the line item level 1. Contact the buyer and submit the appropriate documentation 2. Buyer will approve and initiate a Purchase Order Change 3. An EDI Purchase Order Change (860) will be sent reflecting only items that were Added, Changed or Deleted.

Old Purchase Orders and ASN s If you have received an EDI Purchase order with the ETA dates at the header level. 1. Pre-Plan the shipment in the Lean Logistics application 2. Schedule the appointment in the Lean Logistics application 3. Send an ASN if you have the capability to do so New If you have received an EDI Purchase order with the ETA dates at the line item level. 1. Pre-Plan the shipment in the Lean Logistics application 2. Schedule the appointment in the Lean Logistics application 3. Send an ASN PO Version Old PO (V4010) New PO (V4030) ASN Required? No Yes

Next Steps Purchase Order and Purchase Order Change Complete EDI Questionnaire Technical Mapping Completion Ready your teams for testing TRU to send a test 850 Vendor to approve 850 TRU to send a test 860 Vendor to approve 860 Vendor to send a 856 TRU to approve 856 Vendor to send a test 810 TRU to approve 810 TRU to send a 864 Vendor to approve 864 TRU notify vendor when certified to go live on scheduled week