HEALTH & SAFETY MANAGEMENT MODEL (HSG-65) PLAN ACT DO CHECK
OBJECTIVE: Explain the H&S management model called HSG-65 Successful Health & Safety Management
WHAT IS HSGE-65? HSG-65 Successful Health & Safety Management is a guidance (H&S management model), developed by HSE (Health & Safety Executive) - UK.
Feedback loop for continual improvement HSG-65 (Brief): Policy Organizing Commitment/compliance/improvement/signed by MD All responsibilities to be identified Auditing Implementing & Operation Risk assessments, OT/LR, Opr. procedures (inspection, training & emergencies ) Measuring Performance Active (inspections) + Reactive (Incidents investigation & statistics analysis) Reviewing Performance Top management to check the entire system regularly & when required - take actions to improve Audit is an opportunity to assess your status/it is not about score/help top management to improve
POLICY: It is required by law (HSAWA 1974 Sec 2(3)) The policy statement should state the company commitment to H&S, compliance as minimum - with legal requirements & continual improvement Responsibilities (H&S is a top management responsibility + employees main duties in relation to H&S) Objectives of H&S to be included
ORGANISING: All H&S responsibilities should be identified (including the specific responsibilities like RA, First Aid & Emergency related activities. Consider the 4Cs: Competence: Recruitment, training and advisory support Control: Allocating responsibilities, securing commitment, instruction and supervision. Co-operation: Between individuals and groups Communication: Spoken, written and visible
PLANNING & IMPLEMENTATION: Risk Assessments (Hazards identification/risk Evaluation/Control measures) Identification of legal requirements applicable (compliance) Setting H&S objectives (converting the H&S objectives into objectives for different levels) Develop procedures (emergency, inspection) & set standard for measuring the H&S performance
MEASURING PERFORMANCE: Actively by inspections Reactively by incidents/accidents investigation & statistics analysis
REVIEWING PERFORMANCE & AUDIT: Top management should regularly review the entire H&S management system as part of the continuous improvement process (the audit findings can be used as an input to management review) The role of audit is to identify weakness points so it can be fixed (improvement) Irregular review of the H&S management system also may be required under specific situations (for example in case of major accident)
THANK YOU PLAN ACT DO CHECK
Web-Based System Slide 11
12 Safeguard Home Page The home page gives you an immediate overview of compliance for each area within Safeguard.
13 Incidents Recording Click on the Incidents tab to display a list of all accidents, near misses, occurrences of physical abuse and verbal abuse that have been reported.
14 Incidents New Records Multiple types of incident can be recorded Specific forms for recording Accidents, Near Misses, Physical or Verbal Abuse
15 Incidents Employee Details Accident location drop down list ensures data is stored at the location the incident happened at. Type of injured person drop down list. Click on the Search button to search for Employee details
16 Incidents Employee Details Search Search for employee information to ensure accuracy and reduce time The selected details will be transferred to the form.
17 Incidents Injury Maps Hand Injuries the Injured body parts and the Foot Injuries maps to ensure continuity and accuracy of data
18 Incidents - Checkboxes PPE, Causes and the Effects selections for accuracy of data
19 Incidents Verbal and physical abuse The templates for accidents, Verbal abuse and Physical abuse include a section to record information on Enforcing agencies involved in the incident There is a section on deescalation techniques in the templates for Verbal abuse and Physical abuse The template for Physical abuse also includes sections to record information on Restraints and Weapons involved in the incident
20 Incidents Verbal and physical abuse The templates for Verbal abuse and Physical abuse include a section to record information on Assailants involved in the incident Click the Add assailant button to enter details about the assailant Information on each assailant is shown on the incident form
21 Incidents - Related Documents Electronic documents can be attached to records Click on the Browse button and choose the file that you want Then click on the Upload button to save the file in Safeguard
22 Incidents - Tasks Tasks can be created from Accident reports and from Investigation reports using the Related Tasks section
23 Incidents Witness Statements Details of Witnesses and their statements can be added from Accident reports.
24 Incidents RIDDOR Accidents reportable under RIDDOR are recorded in the RIDDOR Reporting section
25 Incidents RIDDOR F2508 Form can be created from Safeguard, complete with the details from the incident record
26 Options Allocating an investigation If an investigation is required, the incident can be allocated to a user to undertake an investigation. Select the person who will undertake the investigation These details are automatically added to the task. They can be changed if required
27 Incidents - Investigations Complete the Investigation Report with details of the accident scene, and any machinery or equipment that was involved in the incident. The underlying root causes, and any recommended remedial action can be given. Related documents and tasks can be added.
28 Tasks My Tasks List Red = Overdue Amber = Outstanding Green = Complete
29 Tasks Task Details To schedule a due date for the task click on the calendar icon To add notes to the task click the Add Note button Select the person for the task to be allocated to
30 Tasks Overdue tasks If a task becomes overdue, you will receive an email reminder and the link to the task on the Safeguard homepage will change from blue to red Overdue tasks in Red Overdue tasks in Red
31 Tasks - Calendar Choose to view a week or a month at a time To view the details of a task, click on the link
Tasks Recurring tasks Select the task owner/allocation and schedule the task Set the recurrence pattern for the task Slide 32
33 Risk Assessments Risk Assessment Folder Click on the Risk Assessments tab to show the risk assessment folder for your location. For each Risk Assessment, this shows the ID, Title, Rating, Type, Review Date, and Status In the Status column the green tick symbol = complete and up-to-date. The yellow exclamation mark symbol = incomplete and/or overdue
34 Risk Assessments Creating a new risk assessment Select the type of risk assessment that you want to create and click the Create Assessment button Each type of risk assessment has a specific purpose, and the information that is required differs according to the purpose.
35 Risk Assessments Completing a risk assessment Click on the blue? icon to show the Help text
36 Risk Assessments Completing a risk assessment The hazards that you add are listed on the risk assessment form The Risk rating and number of tasks raised against the hazard are shown Click the Edit button to add or change the hazard information
37 Risk Assessments risk rating The risk rating for a hazard is calculated from the risk rating responses given before control measures. Likelihood Severity No injury or illness (Rating 0) First aid injury or illness (Rating 1) Minor injury or illness (Rating 2) 3 day injury or illness (Rating 3) Major injury or illness (Rating 4) Fatality, disabling injury, etc (Rating 5) Zero to very low (Rating 0) 0 0 0 0 0 0 Very unlikely (Rating 1) 0 1 2 3 4 5 Unlikely (Rating 2) 0 2 4 6 8 10 Likely (Rating 3) 0 3 6 9 12 15 Very likely (Rating 4) 0 4 8 12 16 20 Almost certain (Rating 5) 0 5 10 15 20 25 0-8 low risk 9-19 medium risk 20-25 high risk
38 Risk Assessments Manual Handling In Manual Handling risk assessments, the Hazards section is pre-populated with hazards that need to be considered as part of the manual handling assessment. Click the page numbers to move through the list of hazards Click the Add new hazard button if you need to add a hazard to the list Click the Edit button to enter information for each hazard
39 Risk Assessments Related Tasks Set the date by which the task is to be completed Related tasks will be shown on the hazard and the status of the task, the scheduled date and a link to the task will be given Select the person who is to be allocated the task. This person will receive a notification email
40 Risk Assessments Related Documents Documents can be attached to the risk assessment using the Related documents box Attached files can be viewed by clicking on the filename link, and can be deleted using the Delete button
41 Risk Assessments Review and Sign Off All reviews and sign offs are recorded here Click this button to show that the risk assessment has been reviewed and is ready for sign off People with permission to sign off risk assessments will see this button
42 Risk Assessments Copying to other location(s) Risk assessments can be copied to one or more locations
43 Risk Assessments Printing Safeguard s risk assessment print facility produces PDF documents that can be viewed, saved and printed.
Reporting Select report Slide 44
Reporting Trend Analysis Slide 45
Pro-Active Reporting Slide 46
Reporting by Category Slide 47
48 Reporting - List Some reports are in a list format e.g. View all Tasks Sort the report by clicking on column headings that are underlined Filter the report using these drop down lists and click on the Go button Drill down into the data using these links
49 Reporting Exporting data from lists Data from a list style report can be exported to Microsoft Word, Microsoft Excel, in PDF format or to your clipboard Click on the Export button and select the type of output required