Returning STAAR Test Materials Spring 2018 March 26, 2018 1
Housekeeping If you have problems hearing the presentation, dial in on a telephone. Dial-in information: in the Event Info tab at the top-left of the screen in your registration email Dialing in for audio is recommended for best sound quality. All attendees lines have been muted due to the high number of participants. For questions or comments, use the Q&A function. 2
Returning STAAR Test Materials Today s session will cover the following topics: Completing the paper administration process Separating scorable and nonscorable materials Using identification sheets Completing the answer document packing list Packing and shipping materials 3
Completing Paper Administration Process Prior to returning materials, test administrators must verify no answer documents were left inside test booklets, review students identification information, transcribe student information as needed using a No. 2 pencil, and account for all test booklets and answer documents. 4
Completing Paper Administration Process Test administrators must return the following materials to the campus testing coordinator: answer documents to be scored or scanned voided answer documents unused answer documents used and unused test booklets typed or tape-recorded materials and hand-written responses on scratch paper all seating charts with start and stop times 5
Scorable Materials Make sure your numbers add up! All documents that require scanning All precoded answer documents (including voided) Non-precoded answer documents with ANY griddings/markings (including voided) Transcribed and signed answer documents Destroy contaminated answer documents at testing site in a secure manner. 6
Scorable Materials Make sure your numbers add up! Every answer document with any score code marked must be returned for scoring. All answer documents will be scored, and results will be provided for every answer document submitted. 7
Nonscorable Materials All test booklets Contaminated test booklets should be destroyed by districts and reported to ETS. Unused/blank answer documents (with NO gridding or marking) 8
What is an Identification Sheet? Used to identify the documents beneath it, home district and campus, and the number of documents for each subject. There are three types of identification sheets (scorable). Class Identification (ID) Sheet Campus and Group ID Sheet Voided Answer Document ID Sheet Scorable materials must be returned beneath the appropriate ID sheets (headers). 9
Voided Identification Sheet (Scorable) Separate voided answer documents from those to be scored. Mark VOID in large, bold letters on the front of the answer document. Avoid marking any barcoded regions on the answer document. Void unused precoded answer documents; return with scorable materials. Face all documents the same direction. Stack multi-page documents on top of single-page documents. Fill out Voided Answer Document ID Sheet for voided answer documents. 10
Voided Identification Sheet (Scorable) Secure stack with gummed paper (belly) band. 11
Class Identification Sheet (Scorable) Determine organization of test results by grade: By administrator, principal, teacher, etc. Group answer documents accordingly. Follow the instructions to complete the Class ID Sheet for each class. Place the completed Class ID Sheet on each set of answer documents. 12
Class Identification Sheet (Scorable) Secure stack with gummed paper (belly) band. 13
Campus and Group Identification Sheet (Scorable) Complete for each grade/subject test at each campus. Group answer documents accordingly. Reports and labels will be generated for all documents under each sheet. Do not include voided answer documents. 14
Campus and Group Identification Sheet (Scorable) Secure stack with gummed paper (belly) band. 15
Packing Scorable Materials for Return Combine the stacks. Voids on the bottom Highest grade level first Lowest grade level last 16
Answer Document Packing List (ADPL) Find a pre-printed ADPL for each administration in the district coordinator packet for campuses receiving precoded answer documents. Blank ADPLs for each administration can be downloaded from the STAAR Assessment Management System. Write the number of students in each grade/subject, by campus, that completed testing. Return in the first box of answer documents. 17
Answer Document Packing List (ADPL) Spanish answer documents are counted with the other answer documents. Record OOD/OOS students counts on a separate ADPL. Total counts should not include online test takers. Complete the ADPLs accurately and return them with each shipment of scorable materials. If there is a mismatch, processing for that campus may be delayed until the discrepancy is resolved. 18
Returning Paper Test Materials Reminders Answer Documents Return in white box; do not use brown boxes. Sort by campus/subject. Do not combine administrations. Place voided answer documents at the bottom of the return box. Be sure to mark voided answer documents. Apply gummed paper bands to each stack. 19
Nonscorable and Unused Materials Nonscorable and unused materials are returned separately as noted Make on the sure Calendar your numbers of Events. add up! Scratch paper, graph paper, or reference materials that students wrote on must be destroyed after testing. Test booklets are secure materials and must be returned. Test booklets do not need to be in numerical order. Seating charts should be retained locally for five years. Scorable and nonscorable box counts should not be combined. 20
Nonscorable and Unused Materials Make sure your numbers add up! Please check test booklets for possible answer documents that could be stuck inside! 21
Shipping Labels Texas Label Admin Colors: Blue: EOC Yellow: 4/7 and 3 8 Red: 5/8 M/R and Retest 22
General Reminders Check the Calendar of Events for material return dates by administration. Return scorable materials on time to avoid the risk of scores not being included in initial score reporting. Return materials separated by administration. Indicate total scorable box count per administration. Do not calculate a total across all boxes for multiple administrations. Indicate total box count at the district level (not campus level). Ensure the correct County-District-Campus code is indicated on the header. 23 23
General Reminders Check the Calendar of Events for material return dates by administration. Campus names shown on pre-printed headers may be truncated and should not be solely relied on. Pre-printed headers will be provided for OOD/OOS students beginning in May. OOD/OOS answer documents should be returned under pre-printed headers or hand-gridded headers. Do not use headers from prior administrations or other administrations. Complete and return a separate ADPL for each OOD/OOS home district. 24 24
Inbound Processing After testing is over, everything is packed up! Call for UPS pickup (1-800-PICK-UPS). Pickup date for freight returns is based on the Calendar of Events. The carrier, XPO, will contact your district to schedule pickup time. What is the difference between UPS and freight? 25
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