Further Processing Softproviding Core User Documentation

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Version: 1.00 Date: 28 June 2017 Release: v2.50 Softproviding AG Riehenring 175 CH-4058 Basel Switzerland +41 (0)61 508 21 21 support@softproviding.com www.softproviding.com SAP + Softproviding + YOU. Leading the field.

Contents 1 Further Processing Orders 4 1.1 Overview 5 1.1.1 Further Processing Order Cycle 5 1.1.2 Further Processing Order Structure 5 1.1.3 Further Processing Order Process Overview 6 1.2 Creating a Further Processing Order 7 1.3 Changing a Further Processing Order 14 1.4 Displaying a Further Processing Order 16 2 Production Order Tool 18 2.1 Overview 19 2.2 Selection Parameters for a Production Order Search 21 2.3 Multiple Selection 22 2.3.1 Multiple Selection via Pop-up 22 2.3.2 Multiple Selection via Report 22 2.4 ALV Grid Control 23 2.5 Specifying the Review Period for Existing Production Orders 24 2.6 Specifying a Basic Start Date and Basic Finish Date for Creating New or Rescheduling Production Orders 25 2.7 Options for Existing Production Orders 26 2.8 Options for Non-Existing Production Orders 27 2.9 Generally Valid Options 28 2.10 Job Management 29 2.11 Log Output 30 3 Prod. Orders: Completion and und Partial / Final Confirmation 31 3.1 Overview 32 3.2 Selection Options for the Search for Open Reservation Items for Production Orders 34 3.3 Using a Layout for the ALV Grid 36 3.4 Selecting Open Reservation Items for Production Orders 38 3.5 Setting Open Reservation Items to Completed (Final Issue Effected Indicator) 39 3.6 Background Processing 40 4 Production Orders: Close Order Requirements 42 4.1 Overview Obsolete! 43 5 Planned Orders: Undo Final Confirmation 44 5.1 Overview 45 5.2 The Program 46 3/46

1 Further Processing Orders Further Processing Orders Softproviding Core User Documentation 4/46

1.1 Overview The production scheduler uses the Further Processing Order object to control, monitor and enter production as part of the output (e.g. for sausage production). This further processing order is based on a Standard SAP production order. Goods movements (e.g. goods receipt/issue) and individual operations are entered for this further processing order. If these operations are entered and completed in production terms, the production order is subsequently confirmed at the end. This action makes production progress transparent for further processing, material consumption and work performed are saved, and surplus material reservations deleted. 1.1.1 Further Processing Order Cycle 1.1.2 Further Processing Order Structure The further processing order has a twofold purpose: to control production and enter production in terms of quantities and costs. Controlling production also involves supplying information about which product should be manufactured in which quantity using which resources at which time. The further processing order must contain master data and control parameters to do this. Based on the Routing and Bill of Material (BOM) master data, the further processing order is basically broken down into: Header data, which contains organizational information such as the order number, costs, quantities and deadlines for the order as a whole. Further Processing Orders Softproviding Core User Documentation 5/46

Operation data, which contains operation deadlines, Standard values, as well as confirmed quantities and deadlines. Component data for the operations such as requirement quantity and reservation number. If alternative or parallel sequences have been defined in the routing, they are displayed in the sequence overview. 1.1.3 Further Processing Order Process Overview Further Processing Orders Softproviding Core User Documentation 6/46

1.2 Creating a Further Processing Order A further processing order is created when an order is created. The operations and material requirements are determined according to the master data (routing and bill of material). One essential step in the order creation process is scheduling, which determines detailed operation deadlines. They are required, for instance, for capacity requirements and material reservation. Once an order has been created, an availability check can be carried out for both material components and capacity. Production execution is initiated by order release. This changes the further processing order s status and provides the technical system requirement for the following steps: order printing, material withdrawal for the components, confirmation, goods receipt, settlement and completion. Once authorization is given, another availability check can be carried out. One operation that frequently results in a production order being created is the conversion of a planned order, which is generally triggered by material requirements planning (MRP). However, you can also create further processing orders interactively without any reference to a planned order. Prerequisites SAP Customizing SAP Menu Tools > Customizing > IMG > SAP Reference IMG > Production The following data must be input: Basic data Production control Please refer to the relevant Standard SAP documentation and the Further Processing Configuration Guide for further information about SAP Customizing Production. Meat Management Customizing SAP Menu Tools > Customizing > IMG > SAP Reference IMG > Softproviding Meat > Production > Execution > SAP Standard > Production Order The following requirements must be specified: Define order types PP01 is generally used as the order type for further processing orders. However, you can also use your own order types that you have defined. Define order type-dependent parameters Type-dependent parameters are assigned at plant level to an order type (e.g. PP01). This is where you determine the data that will affect the selection of master data or the input of order master data. Define default values This task involves you defining for each plant and order type the data that an operation should include, which is automatically created when an order is created. When creating the order, you can decide that an operation is created automatically if there is no routing available for the material to be produced or there is no routing that you can select. Further Processing Orders Softproviding Core User Documentation 7/46

Define scheduling parameters for production orders This tasks involves you defining the scheduling parameters for production orders for each plant, order type and production scheduler. This includes setting the scheduling levels (detailed, production-rate and rough-cut scheduling), adjusting the deadline when deadlines are exceeded, scheduling control for detailed scheduling, and reduction. Please refer to the relevant Standard SAP documentation and the Further Processing Configuration Guide for further information about order type, order type-dependent parameters, default values and scheduling parameters for production orders. The following requirements must be specified (master data): Valid production article (header material) within a plant Valid bill of material per production article A bill of material contains the quantity of all the components, such as assembly, component parts and raw materials, which are required to manufacture a finished product (header product) or an assembly. The term bill of material is used in industrial sectors where production is workpiece-based. The following requirements may be specified (master data): Valid routing per production article A routing determines how a workpiece or input material is turned from its raw state into its finished or completed state. The routing comprises operations that are used to describe what is being manufactured, how it is going to be manufactured, and using which materials. A work center is assigned to an operation. A work center frequently provides the main capacity within master planning, whereas personnel planning determines which employee with which qualifications can be usefully deployed at which types of work centers. The definition of a work center also has an impact on the handling of cost and activity types in accounting and on payroll accounting in the personnel department. Please refer to the relevant Standard SAP documentation and the Further Processing Configuration Guide for further information about the bill of material, routing and work center. The following requirement may be specified: Material master view CORE_MP (Further Processing) Field Name Double UoM Unit of measure for double unit of measure management. There are applications where materials need to be tracked in terms of stock and movements using two units of measure that cannot be converted into each other. In this instance, the quantities are specified in the base unit of measure (e.g. kg) and in the double unit of measure (e.g. piece). For example, when inputting a further processing entry, the goods issue (further processing input) involving neck steaks is posted to a further processing order. The neck steaks are weighed in kg. The neck steaks are entered using the double unit of measure piece. The neck steaks are counted and the exact physical number of neck steaks is entered. The ratio between kilograms and pieces can vary from one day to the next. Further Processing Orders Softproviding Core User Documentation 8/46

Field Name Further proc. group Change ID active Production version available indicators Production Versions (Definition) Production Versions (Add. Data) Requirements plan Sorting Sales key Schedule line UoM The further processing group is used as an additional selection criterion when inputting further processing entries. You define a further processing group and further processing group text for this. The change ID feature is used for traceability and is an internal number that is automatically assigned by the program in the background if it is activated in the Customizing table /SPDGS/TMP2 per terminal ID and/or user. As soon as there are Change reasons, which are defined in the Customizing table /SPDGS/TCHANGEID, a new change ID number is generated and saved in the table /SPDGS/CHANGEID and in the table /SPDGS/PDAOE1. When BAdI /spdgs/badi_changeid is implemented, other customer-specific fields (in addition to the change ID number) can be saved in the table /SPDGS/PDAOE1. The indicator Change ID active field /SPDGS/KZCHG must also be checked in the material master to activate the change ID. One possible reason for changing the ID is, for instance, if the production order number has been changed. This indicates whether production versions are available for this material. The production version determines the different methods of production according to which material can be produced. It defines the alternative BOM for the BOM explosion, the plan type, plan group and the plan group counter for the assignment to plans, as well as lot size restrictions and the area of validity. You can also include a production version in the material master views MRP 4 and Work Scheduling. This is used to define additional data for production versions. The requirements plan is used in distribution planning to plan sales quantities for goods for sale and/or blanks, depending, for example, on material and production versions. The requirements plan contains planning parameters that are allocated in the Distribution Planning Definition program. You must also input a description (text) for any requirements plan. The sorting field is used for the top level of the material tree in distribution planning. Sorting always operates only using the top level of the material tree. The sales key is used as a criterion for integrating customerspecific sales into distribution planning from MS Excel or other non-sap systems, for instance. You must also create a description for any sales key. The schedule line unit of measure is used in distribution planning to group scheduled quantities, i.e. to make them available for MRP. This value is plant-dependent. Further Processing Orders Softproviding Core User Documentation 9/46

Field Name Blank Pl. ind. reqmnts. Eval. field Sales material Assortment do not use coll. prod. vers. A blank is an article that is sales-neutral and is supplied as a basis for a host of articles for sale. The nature of the blank is always the same in sales processing. The difference is that, as an article for sale, the blank can have numerous different versions of packaging and/or label. This indicator means that blanks generate planned independent requirements. These planned independent requirements can be transferred to material requirements planning (MRP) for further processing. This evaluation field can be used for the Blank scenario assessment in distribution planning as a search and/or filter criterion if the Blank and/or Sales material field is activated. This indicator defines a material that has been packaged and labeled, and can be sold. This indicator means that collective production versions cannot be used. Please refer to the Standard SAP documentation for further information about production versions. For further information about distribution planning, refer to the Distribution planning section in the Planning document. Functions The following functions are available to assist you when creating production orders: Creating further processing orders using the material, producing plant, planning plant, order type or order (if the order type allocates an order number manually). An existing further processing order can be used as a template to create further processing orders. Releasing further processing orders Scheduling further processing orders Calculating further processing orders Material availability check Capacity availability check Operation overview Component overview Document overview Sequence overview Requirements/stock list view Status (system, business operations) Printing Reading PP master data Activating purchase requisitions/reservations Restricting editing (blocking, unblocking, performing technical completion, canceling technical completion, completing, canceling completion) Deletion flag (setting, canceling) WM staging (simulating, performing) Further Processing Orders Softproviding Core User Documentation 10/46

Inspection lot (creating, deleting) Deallocation Costs (analysis, itemization, cost component split, balance) Missing parts (missing parts overview, missing parts list) WM staging list Documented goods movements Chart (operations, Gantt chart) Logs (overview, scheduling, release, deletion flag, WM staging, reading PP master data, availability of material, availability of production resources/tools, cost determination, serial numbers) Capacity planning table Original batch (creating, amending, displaying) Settlement (individual processing, collective processing) Confirmation (entering, entering for the order) Please refer to the relevant Standard SAP documentation for further information about the production order functions. Procedure Use the following transaction to create a further processing order manually: SAP Menu Softproviding Meat > Production > Execution > Further Processing > Create Transaction CO01 You can use the following selection parameters to create an order manually: Field Name Material Production plant Planning plant Order type Material for which a further processing order is to be created. This material generally has the material type FERT (finished) or HALB (semi-finished). Plant where this material is being produced. Plant where goods receipt takes place for the manufactured material, after the order has been executed. If the producing plant and planning plant are the same, the planning plant does not need to be input again. The producing plant is automatically transferred. For instance, the planning plant may be used if sales are to be organized as an independent plant. The order type is split into production orders depending on its use (e.g. disassembly, production, packaging, etc.) and includes a whole load of management information that is vital to administering production orders. The order type is client-specific. This means that every order type can be used in every controlling area. You can use the order type to define parameters that affect the execution of the order. You can also use the order type to Further Processing Orders Softproviding Core User Documentation 11/46

Field Name Order Order (template) define the number range provided for, the criteria to be used for selecting a routing, or how the order costs should be calculated. Order number. You only input data in this field if an external number is assigned to the order type. Order used as a template. When you create a new order, you can copy and transfer the field content from an existing order. You have the option of using the following order objects to do this: Operations Production resources/tools Trigger points Components Document links Execution steps Accounting rule Caution You must enter content for the material, producing plant and order type. The header data contains organizational and generally valid data about the production order, whereas valid data (BOM components) features in the operation data in the component data for material components. The header data is arranged under different tabs, each of which has been assigned specific data: General Quantities Dates Scheduling Scheduling margin Assignment Persons/groups responsible Plants Assignments Goods receipt Control data Tolerances Goods receipt Inbound delivery Control data Order Costing Scheduling Production scheduling profile Dates/qtys Dates Further Processing Orders Softproviding Core User Documentation 12/46

Quantities Master data Production version Routing Bill of material Long text Administration Creation/change data Order change management Note Depending on the settings in the material master record for the material to be produced or for the input in Customizing, certain fields are applied by the system and to a certain extent cannot be changed. If a production scheduler or production activity control profile is defined in the Work Scheduling view in the material master record of the material to be produced, depending on the parameters set in this production activity control profile for creating or releasing the production order, automatic actions may be carried out, such as scheduling and release or also the automatic creation of batches when creating or releasing an order. Otherwise, scheduling and release or creating a batch should be performed manually. Please refer to the relevant Standard SAP documentation for further information about production orders. Result The production order that has been created and released is approved for further processing. This means that it is active for executing the order and, therefore, also for entering goods movements in the further processing entry (transaction /SPDGS/PE41). For further information about making further processing entries, please refer to the Process Data document, specifically the section Process Data Entry: Further Processing. After the goods movements have been entered, any operations and activities in the routing are entered when confirming the production order. Using the production order s status administration will also make production progress transparent. Further Processing Orders Softproviding Core User Documentation 13/46

1.3 Changing a Further Processing Order A further processing order that has already been created can, if required, be partially amended retroactively. One reason for this could be that master data, such as material masters, bills of material or routings have changed, but the further processing order still contains obsolete data. In this case, master data can also be read. Prerequisites The following requirement must be specified: A further processing order that has already been created and, at best, already released. Procedure Use the following transaction to amend a further processing order manually: SAP Menu Softproviding Meat > Production > Execution > Further Processing > Change Transaction CO02 You can use the following selection parameters to amend a further processing order: Field Name Order Order number that is to be processed. If collective orders are used (assignment of planned orders or production orders via several manufacturing levels), there are additional selection parameters: Field Name Order entered Order sub-tree Collective order This indicates that an individual order is to be processed as part of a collective order. The order number entered indicates which order is to be processed. This indicator is only considered if the order entered is part of a collective order. This indicates that a sub-tree is to be processed as part of a collective order. The order number entered indicates which subtree is to be processed. This indicator is only considered if the order entered is part of a collective order. This indicates that a complete collective order is to be processed. This indicator is only considered if the order entered is part of a collective order. You can then partially amend the further processing order. You can use the buttons in the navigation area to go directly to the following views for the further processing order. Further Processing Orders Softproviding Core User Documentation 14/46

Buttons Button Order header (Shift+F6) Operation overview (F5) Component overview (F6) Document overview (Shift+F7) Sequence overview (Shift+F8) Please refer to the relevant Standard SAP documentation for further information about production orders. Further Processing Orders Softproviding Core User Documentation 15/46

1.4 Displaying a Further Processing Order A further processing order that has already been created can be displayed at any time. Prerequisites The following requirement must be specified: A further processing order that has already been created and, at best, already released. Procedure Use the following transaction to display a further processing order: SAP Menu Softproviding Meat > Production > Execution > Further Processing > Display Transaction CO03 You can use the following selection parameters to display a further processing order: Field Name Order Order number that is to be processed. If collective orders are used (linking of planned orders or production orders via several manufacturing levels), there are additional selection parameters: Field Name Order entered Order sub-tree Collective order This indicates that an individual order is to be processed as part of a collective order. The order number entered indicates which order is to be processed. This indicator is only considered if the order entered is part of a collective order. This indicates that a sub-tree is to be processed as part of a collective order. The order number entered indicates which subtree is to be processed. This indicator is only considered if the order entered is part of a collective order. This indicates that a complete collective order is to be processed. This indicator is only considered if the order entered is part of a collective order. You can then display the further processing order. You can use the buttons in the navigation area to go directly to the following views for the further processing order. Further Processing Orders Softproviding Core User Documentation 16/46

Buttons Button Order header (Shift+F6) Operation overview (F5) Component overview (F6) Document overview (Shift+F7) Sequence overview (Shift+F8) Please refer to the relevant Standard SAP documentation for further information about production orders. Further Processing Orders Softproviding Core User Documentation 17/46

2 Production Order Tool Production Order Tool Softproviding Core User Documentation 18/46

2.1 Overview SAP Menu Transaction Program Softproviding Meat > Menu path > tbd tbd (/SPDGS/ZPROX) /SPDGS/PRDOCOMP Use With the aim of providing the production scheduler with the best possible support in doing his/her job, a number of activities can be carried out using the /SPDGS/PRDOCOMP program as a mass processing operation. Functions The following functions are available to you to create production orders: Selection for searching for production orders by plant, material, material type or MRP controller Specification of review period for existing production orders Specification of basic start date and basic finish date for today, tomorrow or any desired date for creating new or rescheduling production orders. Scheduling new production orders Rescheduling production orders Release of newly created production orders Confirmation of production orders already entered Completion of production orders already confirmed Specification of target production order volume Specification of production order type Log output Prerequisites The following requirements must be specified: Valid production article within a plant Valid bill of material per production article Valid routing per production article The following requirement may be specified: Valid, released production orders per material already available Production Order Tool Softproviding Core User Documentation 19/46

Procedure You can use the program as follows: To carry out activities manually As background processing (job) Result Using this program will ensure that production is carried out with minimal effort, providing valid, released production orders. Production Order Tool Softproviding Core User Documentation 20/46

2.2 Selection Parameters for a Production Order Search The following fields are available to you to select for carrying out a production order search: Field Name Plant Material Material Type MRP Controller The plant is an organizational, logistical unit, which structures the company from the perspective of production, procurement, maintenance and materials planning. Materials are produced and goods and services are provided in a plant. The plant is a company s production site. A material is an item that is the subject of a business transaction. In SAP materials such as raw materials, semi-finished products, operating supplies and finished products are identified using a unique material number. A material type is a grouping of materials with the same basic properties, for example, raw materials, semi-finished products or finished products. The person responsible for a group of materials in the requirements planning department of a plant. Use The procedure for selecting parameters for a production order search provides you with the best possible support in defining and limiting the conditions specified for achieving hits within the production order search. Prerequisites You must input suitable, valid values into the fields used for selection in the production order search. You can also use input help as support. Procedure The plant must be specified. To limit the production order search, you can also use the fields Material, Material type and MRP Controller. Result The result is that you will only process the production orders suitable for selection. Production Order Tool Softproviding Core User Documentation 21/46

2.3 Multiple Selection 2.3.1 Multiple Selection via Pop-up In selection fields, an individual value and, where appropriate, a range can be entered in the pop-up selection window. Using the Multiple selection button, you can: restrict the entries via selection options (for example, larger or smaller than an individual value and inside or outside a range) select several individual values or ranges which are to be used when creating a report. exclude several individual values or ranges which are not to be used when creating a report. For more information about multiple selections, see the Standard SAP system documentation. 2.3.2 Multiple Selection via Report In selection fields, an individual value and, where appropriate, a range can be entered in the report selection window. Using the Multiple selection button, you can: restrict the entries via selection options (for example, larger or smaller than an individual value and inside or outside a range) select several individual values or ranges which are to be used when creating a report. exclude several individual values or ranges which are not to be used when creating a report. For more information about multiple selections, see the Standard SAP system documentation. Production Order Tool Softproviding Core User Documentation 22/46

2.4 ALV Grid Control ALV Grid Control (ALV is the SAP List Viewer) is a flexible tool for displaying lists. It is used in a variety of applications both in the Standard SAP system and in Softproviding products. It consists of a toolbar, a title and the output table which is displayed in a grid control. The following functions are generally provided. Depending on the program, one or more of these functions may not be provided and special functions not described here may be offered: Choosing details Sorting in ascending or descending order Finding terms Setting and deleting filters Calculating and deleting totals/averages/maximum/minimum Calculating and deleting subtotals Printing Choosing views Exporting data Selecting layout Displaying list graphics User documentation Click on the User documentation button or access the SAP online help to obtain more information about using the buttons. Production Order Tool Softproviding Core User Documentation 23/46

2.5 Specifying the Review Period for Existing Production Orders You can specify and limit the review period for an existing production order search at your discretion. Field Name Retroactive days Days in future Specifies the number of days in the past (retroactively) used to search for existing production orders. Specifies the number of days in the future used to search for existing orders. Use To ensure that not all production orders suitable for selection are selected, you can limit the selection over the period. Function These fields are adjusted according to the basic start date and basic finish date for the production orders. Prerequisites There must be existing, released production orders available. Result All valid production orders released within this period are selected and processed according to the indicators set under the options (see also the sections Options for existing production orders and Options for non-existing production orders below). Production Order Tool Softproviding Core User Documentation 24/46

2.6 Specifying a Basic Start Date and Basic Finish Date for Creating New or Rescheduling Production Orders If you want to specify the basic start and finish date for creating new or rescheduling production orders, you can, if necessary, use the following settings. Field Name Basic start date Basic finish date Today Tomorrow Desired date Date when the execution of the order can begin at the earliest. This date takes into account the float before production. Date when the required volume of material is available (i.e. the material s required date). Indicates that the basic start date and basic finish date are the current date. Indicates that the basic start date and basic finish date are the current date plus one working day (tomorrow). Indicates that you can edit the basic start date and basic finish date fields Use You specify here a basic start and finish date for the material relevant for selection, which is to be used to create new or reschedule production orders. You have the option of selecting the basic start and end dates as today, tomorrow or another desired date. Prerequisites There are production orders available to you to select that already have goods movements entered (goods receipt/goods issue). They have been confirmed and completed, which means that new production orders are created. Alternatively, there are production orders available to you to select that do not have any goods movements entered, which you can then reschedule. Result You will reschedule or create new production orders with these settings, using suitable production orders that you have found for selection. Production Order Tool Softproviding Core User Documentation 25/46

2.7 Options for Existing Production Orders If you find, using the selection parameters, existing production orders in the system, there are a number of options available as to how you should process these production orders. Field Name Create posted-to orders again Reschedule not posted-to orders Release production orders Creates new production orders if goods movements have already been entered for the production orders. Reschedules existing production orders if no goods movements have been entered yet for the production orders. Not applicable as they are already released. Use You can set these parameters to enable the system, if necessary, to independently confirm, complete, create new, reschedule and release existing production orders. A differentiation is made between production orders with goods movements already entered and those without any goods movements entered. Prerequisites There are production orders available to you to select that already have goods movements entered (goods receipt/goods issue). They have been confirmed and completed, and new production orders have been created and released for them, based on the new settings. There are production orders available to you to select that do not have any goods movements entered, which are rescheduled and released, based on the new settings. Result The program searches for production orders to match the selection parameters and falling within the review period set. If such orders are found, the system determines whether goods movements have already been entered for them. Depending on the parameters set, the system can confirm and complete production orders that have already been entered and create new, released production orders. If no goods movements have been entered yet for the production order, it will be rescheduled according to the basic start date and basic finish date specified. Production Order Tool Softproviding Core User Documentation 26/46

2.8 Options for Non-Existing Production Orders If you do not find any production orders in the system using the selection parameters, the following options are available as to how you should process these production orders. Field Name Creating automatically Release production orders Creates new production orders if there are none available in the system. Releases production orders if they are created using this program. Use You can set these parameters to enable the system, if no production orders have been found matching the selection parameters, to independently create new, schedule and release production orders. Prerequisites There are no production orders for selection. The following requirements must be specified: Valid production article within a plant Valid bill of material per production article Valid routing per production article Result The program searches for production orders to match the selection parameters and falling within the review period set. If none are found, the system determines whether there is a valid bill of material and valid routing for the material to be produced. Depending on the parameters that have been set, the system can create and release new, approved production orders scheduled for the basic start date and basic finish date that have been set. Production Order Tool Softproviding Core User Documentation 27/46

2.9 Generally Valid Options You can also use the following generally valid settings. Target order quantity Field Name Target order quantity Order type to be created Total order quantity (including scrap) to be produced in this production order. The order type is split into production orders depending on its use (e.g. disassembly, production, packaging, etc.) and includes a whole load of management information that is vital to administering production orders. The order type is client-specific. This means that every order type can be used in every controlling area. Use To enable the system to populate the Total quantity field in the production order, the whole order quantity for the production order must be specified as the target order quantity. Likewise, the order type is determined and transferred accordingly. Prerequisites The material to be produced via the production order must have input a base unit of measure in its material master. All possible order types must be specified in Customizing. Result If a production order is recreated using the program, based on the selection parameters and settings, the order type defined here will be transferred to the production order and the target order quantity to the Total quantity field. Production Order Tool Softproviding Core User Documentation 28/46

2.10 Job Management The job overview is used to manage jobs and is the central area for running a variety of job monitoring and management tasks, such as searching, scheduling, repeating, canceling and deleting jobs, checking the job status and displaying job reports. The job overview can be accessed using transaction SM37. See the relevant Standard SAP system documentation for more information about the extensive job overview options. Production Order Tool Softproviding Core User Documentation 29/46

2.11 Log Output If the program is run by activating F8 or the Execute button, the system will process production orders accordingly, based on the selection parameters and settings chosen. If certain requirements are not met during this or only met to a certain extent, a message may be displayed. There are three different message types as follows: Message type Red Yellow Green Error, termination, failure to create an order. Message, no termination, order successfully created (possibly with restrictions). No messages, order successfully created. You can process the log further using the buttons, based on the familiar Standard SAP functions. This includes the following options, with information being displayed if you hold the pointer over the buttons. Symbol Function Continue Long text for message Set filter Sort in ascending/descendi ng order Current variant Print function Find function Find next function Termination Error Warnings Information Application Help Cancel Applies results and continues the program. Allows log entries to be fully displayed (if this is prevented by the column width). Filter function: you can use the field selection at any time to create column content for displaying certain data. Sorts the list content, as you wish, in ascending or descending order. You can use the Current variant button to save your favorite column displays and use them whenever you want. Allows you to print out the log. The Find function allows you to set values. Function providing an extended search. The number of times a program has been terminated during operation can be displayed. The number of error messages that can be displayed. The number of warnings that can be displayed. The number of information messages that can be displayed. Help screens for the application can be displayed. Cancels the program s operation. Production Order Tool Softproviding Core User Documentation 30/46

3 Prod. Orders: Completion and und Partial / Final Confirmation Prod. Orders: Completion and und Partial / Final Confirmation Softproviding Core User Documentation 31/46

3.1 Overview Confirmation is part of production controlling and order monitoring. It serves to document the progress of operations processing (process steps). This makes processing progress in production transparent for both production and MRP controllers. A distinction is made between partial and final confirmation. Confirmation documents by whom and at which work center the operation was carried out and what quantity was produced as yield and scrap quantity in an operation. In the production order the status is set accordingly. The following data may be confirmed: Partial quantities / total order quantities Work performed (e.g. time for setup, processing, etc.) Dates (start and end date for setup, processing, etc.) HR data (personnel number, number of employees) Work centers Confirmation automatically triggers other business operations: Actual costs of the production order are updated Capacity requirements are reduced Open material reservations are reduced Automatic entry of goods issue for production order for backflushed materials Optional: entering goods receipt of the produced material automatically with the confirmation There are various types of confirmation available: Time ticket Final confirmation Partial confirmation Time event Milestone confirmation Progress confirmation Confirmation of an entire production order SAP Menu Transaction Softproviding Core > Logistics > Process Data Acquisition > Orders> Production Orders > tbd TBD (program /SPDGS/R_PP_CONFIRM_AND_END) Functions The following functions are available: Selection for open reservation items via Plant Order Order type Material Batch Storage location Prod. Orders: Completion and und Partial / Final Confirmation Softproviding Core User Documentation 32/46

Basic start date Basic finish date Scheduled start Scheduled finish Requirements date Backflushing Item category Standard layout for ALV grid Print ALV grid (list) Export ALV grid (to word processing, spreadsheet, local file) Send ALV grid to (email recipient, folder) Mark, filter, sort, calculate, search in ALV-Grid Final issue effected indicator is set on reservation item Reservation items are deleted from table /SPDGS/SD_RESBC Background processing Prerequisites The following prerequisites must be given: Production orders, which, from the point of view of production, are produced and completed but still have open reservation items. Procedure The program may be used as follows: Selection for open reservation items Setting the Final issue effected indicator for the open reservation items by selecting the Complete button In background processing mode Result Running this program will set the Final issue effected indicator for open reservation items which will mark them as completed. A material document is created as goods issue for the order (movement type 261) with withdrawal quantity 0. The materials reserved originally are released for other purposes. Prod. Orders: Completion and und Partial / Final Confirmation Softproviding Core User Documentation 33/46

3.2 Selection Options for the Search for Open Reservation Items for Production Orders The following fields may be chosen as selection criteria when searching for open reservation items for production orders: Field Name Plant Order Order type Material Batch Storage location Basic start date Basic end date Scheduled start Scheduled finish Requirements date Backflushing Item category Layout Key uniquely identifying a plant Number uniquely identifying the order within the client The order type differentiates orders according to their use (e.g. disassembly, production, packaging, etc.) and contains a range of control information that is important for the management of production orders. The order type is client-dependent, i.e. each order type may be used in all controlling areas. Alphanumeric key uniquely identifying the material. Uniquely assigns a material produced in batches or production lots to a particular batch. Number of the storage location where the material is stored. There may be one ore multiple storage locations within a plant. Date on which the execution of the order may start the earliest. This date takes into account the float. Date on which the requested material will be available (i.e. the requirement date for the material). Date on which the execution of the order is to begin. Date on which the execution of the order is to end. Specifies the date on which the material is required. Indicator which specifies that the material is backflushed. Differentiates the items of a BOM according to specified criteria, for instance, according to object reference (like material master record, document info record) or according to inventory management. The layout controls the formatting of the list. Use The selection screen with which to search for open reservation items for production orders gives supports the user in defining and restricting the conditions for hits within the search results. Prerequisites If you want to use selection criteria for the search, appropriate valid values must be maintained. Use the F4 input help. Prod. Orders: Completion and und Partial / Final Confirmation Softproviding Core User Documentation 34/46

Procedure To restrict the search for open reservation items for production orders, the fields in the selection screen may be used according to the user s needs. Result Only the open reservation items for production orders which fit the selection criteria are displayed in the ALV grid. Prod. Orders: Completion and und Partial / Final Confirmation Softproviding Core User Documentation 35/46

3.3 Using a Layout for the ALV Grid The list format for the ALV grid may be set up according to individual requirements. Order of the columns, sort criteria and filtering conditions may be assigned to a layout and saved userspecifically or to be used by all users as a default layout. The following columns are available: Column Name Order Order type Requirements quantity Requirements UoM Requirements date Batch Storage location Material Object number Reservation Backflushing Item No. Stock Transfer Reservation Item category Plant Number uniquely identifying the order within the client The order type differentiates orders according to their use (e.g. disassembly, production, packaging, etc.) and contains a range of control information that is important for the management of production orders. The order type is client-dependent, i.e. each order type may be used in all controlling areas. Indicates the reserved quantity in base unit of measure. Unit of measure in which the stock for the material is managed. Specifies the date on which the material is required. Uniquely assigns a material produced in batches or production lots to a particular batch. Number of the storage location where the material is stored. There may be one ore multiple storage locations within a plant. Alphanumeric key uniquely identifying the material. An object (e.g. order, project, cost center) is uniquely identified within a client by its object number. The object number is used in object-independent tables (e.g. status administration, cost collector). Indicates an alphanumeric key uniquely identifying a reservation. Indicator which specifies that the material is backflushed. Indicates the number uniquely identifying an item within a reservation. Differentiates the items of a BOM according to specified criteria, for instance, according to object reference (like material master record, document info record) or according to inventory management. Key uniquely identifying a plant. You may include the following columns to be displayed in your column selection: Column Name Basic start date Basic finish date Scheduled start Scheduled finish Date on which the execution of the order may start the earliest. This date takes into consideration the float. Date on which the requested material will be available (i.e. the requirement date for the material). Date on which the execution of the order is to begin. Date on which the execution of the order is to end. Prod. Orders: Completion and und Partial / Final Confirmation Softproviding Core User Documentation 36/46

Use In order to adjust the ALV grid format to individual needs, column order, sort criteria and filtering conditions may be saved in different layouts. Function Individual ALV grid representation of the data according to individual requirements. Prerequisites To be able to select layouts, at least one layout must be defined beforehand and saved as a userspecific layout or as a generally valid default layout. Result The ALV grid is adjusted to individual requirements and displayed. Note For further information on the use of layouts and the ALV grid in SAP please refer to the standard SAP documentation. Prod. Orders: Completion and und Partial / Final Confirmation Softproviding Core User Documentation 37/46

3.4 Selecting Open Reservation Items for Production Orders In order to set the desired open reservation items to completed, they need to be selected first. Via the menu path Edit > Select all (F5) you may select multiple reservation items for production orders for mass processing. Prerequisites There are production orders with open reservation items available from which to select. This typically the case if the quantity of goods withdrawal of a material does not correspond to the quantity planned originally. The difference quantity then remains reserved for this production order and cannot be used for other purposes. Result All open reservation items for production orders are selected for further processing. Prod. Orders: Completion and und Partial / Final Confirmation Softproviding Core User Documentation 38/46

3.5 Setting Open Reservation Items to Completed (Final Issue Effected Indicator) After the open reservation items have been selected, they have to be set to completed. Use In order to release the material for an open reservation item for other purposes, these reservation items must be set to completed (final issue effected). Prerequisites The open reservation items are selected. By selecting the Complete button, the Final Issue effected indicator is set for the selected reservation items. Result The selected reservation items for production orders are marked as final issue effected and deleted from table /SPDGS/SD_RESBC. Per reservation item, one material document is created as goods issue for the order (movement type 261) with a withdrawal quantity of 0 units. The materials are released for further use. Prod. Orders: Completion and und Partial / Final Confirmation Softproviding Core User Documentation 39/46

3.6 Background Processing This program may be used without screen dialog in background processing mode. Use In order to enhance the efficiency of the program, use it in background processing mode. Using variants which fit the selection preferences, multiple background processing operations may be used, even at different points in time (e.g. order type-dependent, material-dependent. Prerequisites In order to use the program in background processing mode, selection parameters must be defined beforehand. The desired selection parameters are saved as variants and must be available. Procedure To create selection parameters as a variant, select Goto > Variants > Save as variant (CTRL+S) in the menu bar. 1. Give a name and a description to the variant: Field Name Variant name Name of the variant Text. Short description of the variant 2. If necessary, set the following indicators: Indicator Only for background processing Protect variant Only display in catalog The variant will only be used for background processing (no online processing). Variant is protected from unauthorized changes. This variant may only be changed by the person who created it or changed it last. Variant is displayed in the catalog but not in the general input help. 3. If, due to background processing, you don t want a screen allocation for the selection screen, deactivate the following indicator: Indicator Value Created If this indicator is set, a screen allocation is made for the selection screen. 1000 (default) Prod. Orders: Completion and und Partial / Final Confirmation Softproviding Core User Documentation 40/46