Winshuttle for Finance Clinton Jones Director of Solution Management for Finance - Winshuttle

Winshuttle for Finance Clinton Jones Director of Solution Management for Finance - Winshuttle

Finance remains at the core of ERP Payment Invoice Master Data HR/Payroll Finance General Ledger Accounts Banking Master Data Customer Master Vendor Master Fixed Assets Chart of Accounts General Ledger Postings Raw Material Update AP Sub Ledger Fixed Assets Sub-Ledger AR Sub Ledger (Customers) Inventory Update Sales Order Goods Receipt Shipment Vendor Fixed Asset Receipt Shipment Post Goods Issue Billing Create Delivery Shipment Customer Places Order Purchase Order Purchase Order Finance is often the first module to be implemented Invoice Customer Finance processes are fairly standardized The Finance Master Records process is often overlooked Payment

Typical Accounting Issues Complexity High Data Volumes (Calculations & Estimates) Urgency (Reporting) Complete & Accurate Data Often addressed with automation (key stroke minimization) technologies or Business Process Optimization 3

Modules & areas of SAP to consider FINANCIALS General Ledger Postings Budgeting & Planning Asset Accounting Master Records 4

Where is Winshuttle used to best effect? ACCOUNT CLOSE REPORTING Receivables Payables Assets GL Posting Internal Orders Profit Centers Cost Centers Cash Period Close Adjustments Accruals Reconciliation GL Posting Audit Billing Consolidation P&L Statements 5

WINSHUTTLE helps with TACTICAL REPORTING PERIOD CLOSE DAILY PROCESSING 6

Solution Mapping Installation/Org Size Very Large High Degree of Regulation Small Low New Installation Age of Installation Old Installations

General Ledger Posting Sample Transaction Codes FB50 FB01 F-02 Support for : Basic posts CO-PA Cross Company Exchange Rates Choices for posting Transaction Recording Studio with a BAPI Winshuttle Journal Entry

Devise a script to set up the user settings

Journal Posting with a Transaction Recording Advantages Quick & Easy to create SAP Configuration aligned Flexible usage with loops With IF conditions Disadvantages Tricky the first time Lines post in reverse order Personal settings

Complex posting with currency

Interesting script manipulation and IF..THEN tricks 3 4 1 5 2 6

Document Attachment Use FB02 or FB03 to record the script in BATCH mode Used a formula to extract the document number from the log column 1 Then create a chain

Skip Screen for finance screen handling Record FB03 for Parked documents and use FB02 for Posted ones

Handling lines horizontally single line postings Up to 10 rows as columns

Field level data validation

Using a BAPI instead of a Transaction Recording Advantages Not bound by transaction screens Many field combinations and permutations are possible Does not use the SAP transaction authorization model Disadvantages There are several choices BAPI_ACC_DOCUMENT_POST BAPI_CASHJOURNALDOC_CREATE BAPI is designed for use by programmers Does not use the SAP transaction authorization model More complex to leverage

Leveraging BAPI_ACC_DOCUMENT_POST 1 3 2

Winshuttle Journal Entry Advantages Comes with 17+ prebuilt recordings & BAPIs Available as a rich Add-In client in Excel Supports 15 Transactions and BAPIs Customizable Has additional validation and handling rules Doesn t require understanding how to record a transaction Included in Studio & Studio Runner Lines are in the correct order Disadvantages Has no recording technology May not cover all the combinations of scenarios you want Limited to Journal transactions and processes

Journal Entry : Customize Standalone Mode Connect Licensing Author vs Runner license 3 1 4 2

Journal Entry : Enhanced Features Special Runner buttons Document number return Offline Validation Balance Check

Journal Entry : Cool Features Long Document Splitting Own Script customize Document Attachment

Adding Workflow Why do it? Inconsistent Finance master records between SAP systems Inappropriate granting of authorizations to create Finance Master Records Duplicate Finance Master Records Paper or email based approval processes Options to consider Standard WS Workflows in Central Custom Workflows in Foundation Mass record creates with Excel Single record creates with Excel or Web Forms

Standard Workflows in Central Standard Script Review Workflow Standard Data Review Workflows

Custom Workflow

Custom Workflow for Master Data

Leveraging Studio Queries & BAPI reports Query IBAN example KP06 Example BAPI GL Account Example

Finance Products Update Studio 10.3 customers now also own Journal Entry What is it? A new way to post manual journals in SAP with Winshuttle

Journal Entry Advantages Custom UI for Finance No Recording 21 Templates 14 Transaction codes Auto Document Attach Balance Checking 999 Document Splitting Optional Workflow Disadvantages No Recording Only for Finance Only for Excel One Document per sheet

What s included What Transaction Codes FB50, FV50, FB50L FB60, FV60 FB65, FV65 FB70, FV70 FB75, FV75 FBS1 F-02, FB01 14 Transaction Codes + BAPI_ACC_DOCUMENT_POST 30

Transactions & Templates General Ledger Simple Post FB50, FV50, FB01, F-02, FB50L COPA FB50 Multi Company FB50, FB01, F-02 Accounts Payable Simple Post FB60, FB65 Simple Post FV60 Park Vendor Invoice Simple Post FV65 - Park Vendor Credit Memo Accounts Receivable Simple Post FB70, FB75 Simple Post FV70 Park Customer Invoice Simple Post FV75 Park Credit Memo Accrual Deferral Simple Post FBS1 Multi Company Post FBS1 General Purpose Simple Post BAPI_ACC_DOCUMENT_POST Multi Company BAPI_ACC_DOCUMENT_POST 14 Different Transaction Codes and 1 BAPI 21 Templates

Customize your templates

Author Workflow 33

Author view in Excel with Connect

Author view in Excel with Central 35

Customizing : Step 1 - Central 36

Author: Step 2 - Central 37

Author: Step 3 - Central 3 8

Author: Step 4 - Central 39

Author: Step 5 - Central

Author: Step 6,7,8 - Central 41

Runner Workflow

Runner : Step 1 Central Get Template 43

Runner : Step 2 Central Add Data 44

Runner : Step 3 Central - Validate 45

Runner : Step 4 Central - Simulate 46

Runner Step 5 Central - Submit 47

Runner Step 6 Central Access Task List 48

Runner Step 7 - Central Assign Reviewer 49

Reviewer Workflow

Reviewer Step 1 Central 51

Final Step : Central - Runner 53

Log Messages and results 54

Customizing Step 1 Add Custom Script 55

Customizing Step 2 Select Business Process 56

Customizing Step 3 Select Script Mode 57

Customizing Step 4 Select Transaction Script, assign & name 58

Customizing Step 5 Limit Button Options 59

Customizing Prerequisites: Script must be cell mapped Loop ranges must be defined 60

Customizing Step 6 Assign field characteristics 61

Using Customized Scripts No default template exists You will need to create one the first time around 62

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