Change Management Team Executive Leadership Pre-Launch Briefing Presented by: Melissa Grimm, ERP Project Manager 2014
Agenda Pre-Launch Briefings Ready? Go-Live Kit Set? Takeaways - Go! 2
Preparing for PRE-LAUNCH BRIEFINGS 3
Agency Pre-Launch Briefings Phase 1 Agencies: Aviation March 6 FASD and ETS March 10 County Admin - March 14 Expected Attendees: Directors, Payroll Liaisons, IT support staff & Training staff 4
Deployment Readiness Agency Pre-Launch Briefings Expected Outcome Awareness of: County has a Go Live Support Plan in place What they need to do to be ready Importance of checklist completion 5
easypay GO-LIVE KIT 6
Who is it for? Supervisors and Payroll Liaisons (Liaisons to distribute & support checklist completion effort) Go-Live Kit Coming Week of March 17 Go-Live Kit Contents Deployment Checklist Must be completed, signed by supervisors, and returned to ERP PMO Training Plan and Guide to Training Resources Communications Plan Launch Schedule and What s Happening When Clock Enrollment Plan w/activities Timeline Support Desk Information 7
What to expect for EMPLOYEE TRAINING 8
Employee Training Foundations Tutorial Required All employees will take the Foundations Tutorials online - available March 17 (Approximately 30 minutes) Instructor-led classes for Supervisors & Payroll Liaisons start March 31 Supervisors = ½ day Payroll Liaisons Full-day A Day in the Life Job Aids and Quick Reference Cards 9
What to expect for COMMUNICATIONS 10
Agency specific communications to be created by OPC: Pre-Launch Meetings Go Live Kit Supervisors/payroll liaisons to sign up for classroom training When employees (hourly and salaried) may take the mandatory Foundations Tutorials A Day in the Life of a Hourly, Salaried, Supervisor and Payroll Liaison Time Clock Enrollment Support Desk Agency Specific Communications Plan Work with Agency communications point person to distribute communications in their Agency 11
Phase 1 Deployment LAUNCH SCHEDULE 12
Feb 20 - Apr 2 / Master Data Clean up Feb 26 - Mar 4 / Focus Group Pilot Mar 17 - Apr 11/ Employee online tutorials Mar 17 - Apr 11/ Deployment Checklist Activities Mar 31 - Apr 11/ Supervisor/Payroll Liaison Training Mar 31 April 11 / Supervisor/Payroll Liaison log into system for final review of data Agency Specific Launch Schedule April 3-8 / Time Clock Registration April 13 / Go Live 13
What we need for TIME CLOCK ENROLLMENT 14
Point person(s) responsible for Time Clock Enrollment & Touch ID Registration Agency staff to greet employees at Time Clock and provide assistance during the first two days using them Time Clock Enrollment Identify Clock Ambassadors 15
Plans for SUPPORT 16
Support Service Desk Process 17
DECISIONS & TAKEAWAYS 18
Pre-Launch Briefings for each Agency What s Next Takeaways Agencies need to identify Clock Ambassadors for Clock Enrollment & Touch ID Registration easypay Go-Live Tool Kit for Supervisors & Payroll Liaisons coming week of March 17 th We need support of Executive Leadership and Payroll Liaisons to ensure supervisors comply with required deployment checklist activities and return sign-off timely 19
What s Next Decisions & Takeaways Identify Communications Partner(s) responsible for distributing messages related to the project Foundations online tutorial training is a requirement for all employees The Go Live support process is planned Non-compliance Report to Department Directors 20