MUST HAVE FEATURES RFQ- /Tendering Process esourcing Implement your category strategies worldwide and save up to 80% on process costs! Integrate cost breakdowns for each commodity Freely allocate approval rights Simulate award scenarios Each year, Procurement misses out on millions of euros worth in savings. Why? Because it hasn t implemented the right esourcing tool to cover its requirements. Category management concepts that are implemented incorrectly or half-heartedly result in longer lead times and many missed opportunities for Procurement. Timeconsuming processes and recurring tasks can take up time that would be better spend on more important projects. The Intelligent Solution for Your Calls for Suppliers: JAGGAER Direct esoucring is a holistic software solution to help you tackle the specific challenges of Direct procurement. More than 15 years of experience in the manufacturing industry have gone into the development of this unique tool. It offers pre-set templates and an intuitive interface to help you significantly reduce lead times in Procurement. pure esoucring gives you a 360 overview of price information and more so that you can make the best possible decisions for each of your categories. YOUR BENEFITS Reduzieren Sie Ihre Prozesskosten um bis zu 80% Reduce your process costs by up to 0% Save 2-6% on material costs each year Maximize transparency and control Accelerate your decision and award processes nclude your entire global supply base
FIND OUT HOW JAGGAER CAN BENEFIT YOU Compare you requirements with our proven features and functions to find the right solution for your organization and achieve better results in Procurement. Before the call for suppliers: Create an RFQ Mapping of global commodity, category manager and organizational structures as basis for processes in esourcing at all locations Create calls for suppliers with multiple positions in table format RFQ templates for each category based on Cost Breakdowns RFQ Easily generate multi-level Cost Breakdowns and/or TVO structures (Total Cost and/or Value of Ownership) using drag and drop, including option to enter external costs Easy to import positions for calls for suppliers with many positions Automatically add standard commodities, RFQ structures and corresponding suppliers Manage standard documents that are relevant to calls for suppliers (for specific commodities, in different languages, for each organization element, etc.) Automatic upload of documents for each position in call for suppliers from ERP and PLM system, or add manually with drag and drop Add standard suppliers for each commodity or plant that will automatically be taken into account for local calls for suppliers Automatically take the approval status of suppliers into account for every call for suppliers by integrating with the SRM module Include suppliers with one-time accounts (free for suppliers) Include multiple people for Procurement, Logistics etc. with different permissions via the Sourcing Committee Purchase requisition (PREQ) interface: Transfer of PREQ to JAGGAER as well as indication of selected supplier and price when call for suppliers is over PREQ collector: Automatic collection and bundling of PREQs from the ERP system and Direct transfer into a call for suppliers
Pre-assigned users select which suppliers may only be invited with a given commodity approval status Automatically check if a supplier has accepted a contract or if they have completed the supplier registration Transfer of header data from ERP system material data, including plant-specific information if needed Optional setting so that suppliers can only access call for suppliers details after they have opened or confirmed specific attachments. Excel support when submitting bids (simplified view of bids for suppliers when participating in complex calls for suppliers) Create closed calls for suppliers that are only accessible to user groups with corresponding permissions Support sealed bids including option to keep bids sealed until end of submission period Quickly generate call for suppliers for simple requirements or C-parts with Easy RFQ Optional: Automatically create contracts in JAGGAER Contract Management Optional: Create RFQs in the ERP system and transfer to JAGGAER Optional: Customer-specific expansion of the header, position, and offer data in a call for suppliers, including display for the suppliers in the RFQ overview list and/or advanced search Optional Soft Auctions: Suppliers can submit multiple offers for each position (via Easy RFQ), including graphics displaying achieved position (traffic light or ranking) During the call for suppliers Make changes to call for supplier documents at the header level, even during an on-going call for supplier, including automatic notification of suppliers and rejection of bids already received Automated reminders and dunning based on parameters that you set Direct transfer of any number of bidders from a call for supplier to a second bidding round for improved negotiation results Option for suppliers to add new or alternative positions in a call for supplier
Option for suppliers to immediately decline a received RFQ Directly in the e-mail Option for the customers to reject offers from suppliers and to request a new offer Exchange messages with participating suppliers Directly in the RFQ, including document sharing and forwarding option, and include external e-mail addresses (one-way messaging) After the call for tsuppliers Compare offers Online offer comparison and award simulations (what-if scenarios) with the Scenario Manager, including comparison of previous calls for supplier, cherry picking, and more Identification of price drivers using partial price comparison Easy offer evaluation with the help of different comparison models (TCO, price/ number of items, bonus/penalty, etc.) Automatic currency conversion and adjustment of offers based on daily exchange rates (multiple-currency option). Option to sync currency tables from the ERP system, update manually in JAGGAER and/or transfer data from various online finance sources Multi-Awarding: split award between multiple suppliers, based on fixed percentages or absolute quantities Standard or customer-specific Excel reports for offer comparisons Immediate rejection of unsuitable offers including automatic notification of suppliers Customer-specific settings for standard RFQ status (multilingual and individual icon) After the Call for Supplier: Tendering Transfer of selected offers from JAGGAER to SAP after award decision Create or update SAP contracts Directly from JAGGAER call for supplier results Automatically create procurement info records in SAP (for inventory managed materials)
Optional workflows to Direct approval processes related to award decisions Automatically create a purchase order in the ERP system from the RFQ after selecting suppliers and/or offer positions Detailed documentation of RFQ and award processes (RFQ Log) Automatic rejection notification sent to suppliers who were not selected after the commission has been awarded Option to invite new suppliers to register Directly from the RFQ Consistent use of data by integrating with other modules, including SRM, Supplier Registration, Category Management, Project Management, eprocurement Miscellaneous Report documenting all RFQ activities grouped by suppliers, procurement organization or commodity Automatic archiving of RFQs after a set period of time Automatic supplier background check based on external blacklists/ boycott lists Cost Break-down Analysis: Update classifications for price components, add index for each classification. Display results as table or graph NOTES: JOIN THE CONVERSATION on our blog at www.jaggaer.com/blog USA +1.919.659.2600 sales@jaggaer.com EUROPE +43.1.80.490.80 dach_sales@jaggaer.com