SCHOOL BOARD OF BREVARD COUNTY, FLORIDA BOARD AGENDA ITEM April 26, 2016 DEPARTMENT/SCHOOL INITIATED AGREEMENT SSA #16-629-DP - EFI (BW) Bids Waived (CA) Consultant Agreement (SSA) Sales and Services Agreement REQUESTOR: Office of Print Shop Services Legal Review: Yes No VENDOR NAME AMOUNT AWARDED REQUIRED PRODUCTS/SERVICES Electronics For Imaging (EFI) $ 10,510.00 In-house Training for Software previously purchased Total $ 10,510.00 Contract Renewal Recurring Contract New Contract New Contract Amount $ 10,510.00 Previous Contract Amount NA Variance NA PRICE INCREASE / DECREASE EXPLANATION: NA DISCUSSION: Two separate trainers will come onsite to work on a customized plan to complete the pricing tables in PrintSmith Vision, and instruct staff on how to add static items to be published to the Digital Storefront software (DSF). They will work with the Director and customer service representatives on how to create estimates, job tickets, invoices, run reports, and daily use of the MIS program. Additionally, at the DSF sessions, the trainers will provide customized sessions to help deploy the web-to-print storefronts, static items, variable data items, and ad hoc items. CONTRACT TERM: The initial contract term shall commence the date last signed by both parties and continue until June 30, 2016. RECOMMENDATION: It is the recommendation of Michelle Irwin, Director of Community Relations and Daren Bolton, Director of Print Shop Services, to approve the attached Sales and Service Agreement, SSA #16-629-DP with EFI in the amount of $ 10,510. AUTHORITY FOR ACTION: Florida Administrative Code 6A-1.012 (11) (a) OFFICE OF PURCHASING SERVICES 2700 JUDGE FRAN JAMIESON WAY VIERA, FL 32940-6601
EFI Print MIS Purchase Order Form Cust #: 1042538 Customer: Brevard Public Schools 2700 Judge Fran Jamieson Way Melbourne, FL 32940 EFI SDM: Jim Chiarmonte DATE: April 5, 2016 Quantity Items in this order: Unit Cost in Dollars (US) EFI PN Extended Price #REF! Professional Services shown below: 1 DSF Essential Implementation Package (24 Hours/3 Days On-Site) 1 Printsmith - Onsite Implementation Package (16 hours) Includes all RT travel, local hotel, car rental, meals 5,400 100000001237 5,400 4,500 100000001237 4,500 On-site Professional Services days are based on a standard 8 hour work day. Additional hours will be billed at EFI s applicable rate or at a rate mutually agreed to by the parties. Customer shall reimburse EFI for all reasonable out-of-pocket expenses (including travel, lodging and meals) incurred in connection with DSF Essential on-site Services session, not to exceed $1,600 (excluding tax). EFI shall have the right to invoice Customer for travel time to Customer at 50% of the Professional Services Fees unless Customer (i) schedules any such on-site Professional Services booking in a 40 hour block and (ii) as part of that 40 hour booking EFI personnel are permitted to work on-site for 32 hours with the option to provide off-site Services to Customer for the last 8 hours. Professional Services scheduled and/or performed (i) during afterhours on a weekday or (ii) on a Saturday will be invoiced at 150% of EFI's then-current Professional Services Fees. Professional Services scheduled and/or performed on a Sunday or a government-recognized holiday will be invoiced at 200% of EFI's then-current Professional Services Fees Prepaid services will expire if not used within twenty-four (24) months from the Date of this Agreement. All amounts shown are in Dollars (US) This proposal valid through April 29, 2016 Summary: Total investment: 9,900 Discount: 990 Net Amount Due: 8,910 Payment Terms - Payment in full upon receipt of invoice. 8,910 Except with respect to income recognized by EFI, Customer will be liable for payment of all tariffs, duties and taxes - including but not limited to any sales, use, value added, excise, services, personal property, and other taxes - however designated or levied, based on Customer s possession or use of the products, this Purchase Order Form, and/or any services. To execute this agreement, please sign and fax this PO and copy of initial payment to MIS Sales at 509-753-5451 This form is only valid for current licensees of EFI software products. The existing software license agreement between EFI, and/or its applicable affiliate or subsidiary, and Brevard Public Schools, dated June 23, 2015 (the "Agreement") is incorporated by reference, and all the terms and conditions of the Agreement remain in effect and apply to this Purchase Order Form except as expressly provided herein. Capitalized terms have the meanings given them in the Agreement unless otherwise defined herein. There is no right of return or acceptance right for the products purchased or licensed under this Purchase Order Form. No other discounts apply except as stated above. By signing below, EFI and Customer agree to amend the Agreement by the terms of this Purchase Order Form. Customer: Brevard Public Schools By: Licensor: Electronics for Imaging, Inc. By: Signature: Desmond K. Blackburn, PhD. Title: Superintendent Date: Signature: Laxman Ganesan Title: Director, Finance Date: 4/6/201 6 Signature: Andy J Ziegler Title: Board Chairman Date: EFI CONFIDENTIAL