DIA EUROMEETING 08 BARCELONA EXHIBITION DAYS: 3 RD TO 5 TH MARCH 2008 SHIPPING MANUAL
Dear Exhibitor / Contractor: Please read carefully this relevant information concerning logistics at the DIA 2008 and Spanish customs regulations, in order to ensure a smooth delivery of your items to the booth. RESA provides the following services: Offloading & Reloading of vehicles Services Deliveries and collections to / from booth Intermediate Warehousing Collection, storage & redelivery of empty crates Customs formalities Collections from Port / Airport International transports (sea, road, air, express) Repacking service and manpower supply Insurance And any other services related to logistics for trade shows and events.
Consigning of shipments & Deadline dates Your shipments should arrive at airport BCN No later than 4 working days before desired delivery to booth Airfreight Consignee address: RESA EXPO LOGISTIC C/Antartic, 101-103 Zona de Actividades Logísticas E 08040 SPAIN Notify: DIA - 2008 / Exhibitors Name / Stand Number Please send your shipments prepaid, on own Masterairwaybill, consigned to above mentioned adress. 3 original Invoices should be attached to the Airwaybill. Pre-advices please send to us at least two days before arrival in by Telefax: +34 93 263 1894 Copy of Airwaybill / Flight details Copy of invoice / packing list Forwarding and Handling Order Form Your shipments should arrive at Sea Port no later than 5 working days before desired delivery to booth Seafreight Consignee address: RESA EXPO LOGISTIC C/Antartic, 101-103 Zona de Actividades Logísticas E 08040 SPAIN Notify: DIA - 2008 / Exhibitors Name / Stand Number Please send your shipments prepaid, on own Ocean Bill of Lading, consigned to above mentioned adress. 3 original Invoices should be attached to the OB/L Pre-advices please send to us at least two days before arrival in by Telefax: +34 93 263 1894 Copy of B/L / Vessel details Copy of invoice / packing list Forwarding and Handling Order Form
Groupage shipments Should arrive at our onsite warehouse not later than: 4 working days before desired delivery to booth to the following address: Warehouse address: RESA TREBIG HANDLING C/Antartic, 101-103 Zona de Actividades Logísticas E 08040 SPAIN Direct Deliveries to the venue: Notify: DIA - 2008 / Exhibitors Name / Stand Number The parking space inside the venue for trucks is limited, for direct deliveries to the venue you must please contact first with RESA to schedule a delivery time Roadfreight Customers with own delivery vans can access the venue through the access ramp located at Teulat street. Pre-advices for your direct delivery Shipments please send to us in advance by Telefax: +34 93 263 1894 Trucking details (Truck no., haulier, ETA) Forwarding & Handling Order Form
Documentation required for Customs Clearance Temporary entries (goods returning to origin after the show): The CCIB venue does not have a free bond status, therefore we strongly recommend the use of ATA Carnet for temporary entries. With this document you will save extra costs and delays on the delivery of your items to the stand. On the ATA carnet Resa Expo Logistic must be shown as authorized representative (field nr. 3). Goods under temporary bond cannot be sold during the show, any sale operation must be reported to Spanish Customs Authorities, otherwise heavy penalties might incur. Please contact to RESA staff in the case you intend to sell any temporary goods. Customs Clearance Permanent entries (goods consumed during the show): We can clear on definitive basis consumable materials such as brochures, giveaways and other promotional materials. Please state on the invoice: Samples not for sale, value for statistical purposes Enclosed Proforma Invoice Sample Invoices must be addressed to : RESA EXPO LOGISTIC C/Antartic, 101-103 Zona de Actividades Logísticas E 08040 SPAIN 3 Originals of Proforma Invoice / packing List in English, showing: No. of units / weights / sizes / total no. of boxes / values / full description of items in English, including serial number, model and customs code nr. (Brussels nomenclature) Please issue separate Invoices for Temporary Importation (Exhibits) and Permanent Importation (Consumables & advertising material). Also temporary & permanent materials must be packed separately, in different boxes. Restricted products: The following products are restricted and need special requirements and health certificates: pharmaceutical products, any kind of foodstuff or beverages (candies for giveaways are also considered foodstuff by customs!) and creams for skin use. We recommend NOT shipping this kind of items, to avoid having your shipment blocked at customs! Please also note textiles arriving from China are restricted for importation into Spain and require a certificate of origin.
Special guidelines for courier shipments If you are shipping items through courier service, please read carefully this information and make sure the companies supplying your booth receive them, very often the loss of information ends up with shipments stocked in customs or sent to a wrong address: Deliveries to the venue: We strongly recommend Exhibitors not to send Courier shipments direct to the venue unless you have a member of your staff present to receive them. If you do send goods by courier we suggest that you send them to our Warehouse - address mentioned under Roadfreight. For courier shipments sent directly to the venue no liability is accepted. Correct addressing and labelling: It is very important to mention on the transport documents and in the labels the delivery information at the venue (Name of Exhibitor, Stand and Hall Nr.). Couriers Shipments without proper delivery information at the venue will not be delivered and will remain at our warehouse until the exhibitor requests them (claims for delayed deliveries of unmarked shipments will be refused). Track & trace information: We recommend to have the tracking number (assigned by the courier company) on hand at the exhibition, this will make easier to locate your shipment. Preadvise: Please always send us a pre notice of your shipment on beforehand (see order form at the end of the instructions). Our staff will keep you posted of the status of your shipment. Spanish customs formalities: Please be aware that courier shipments above a certain weight (aprox. 10.-Kgs) and value (40 USD) cannot be cleared automatically by the courier companies and require a Spanish importer of the record. Therefore a proforma invoice must travel with the goods for the import formalities. Please read the Customs Formalities section on this manual. Transport conditions: Send always your shipment on conditions prepaid or DDP (all charges paid by the sender including the payment of duties and taxes). Courier shipments arriving with unpaid transport costs will be refused (unless the exhibitor gives instructions to RESA for payment of charges on their behalf. An additional 10% fee will be charged for advanced payment)
All your Packages should be clearly marked as follows: Case Marking Name of Exhibitor DIA 2008 Stand number RESA EXPO LOGISTIC C/Antartic, 101-103 Zona de Actividades Logísticas E 08040 SPAIN 1 of... / 2 of... / 3 of... etc. Insurance Further information We strongly recommend that all exhibitors arrange Insurance cover to include Transit to and from the exhibition, whilst on display and in storage. Please contact us for further information and rates. Late arrival surcharges Any shipments arriving after our deadlines that require Customs clearance will be subject to a late arrival surcharge of 25% on our official handling tariff. Worldwide Network Our recommended agent in your country is specialized on exhibition freight forwarding, offering you a professional advice on the preparation of your shipment. Through the DOOR TO STAND service, you will get an all-in package that covers all the steps from your domicile to the venue and vice versa, until your items are returned back after the event. The list of our agents worldwide is available on request.
Please note following methods of payment accepted: Bank Transfer: Please note our bank details for bank transfers. Please provide a copy of the Transfer Statement: Payment BANC SABADELL Avenida Madrid, 188 08028 Account: 0081 0557 1900 0102 9711 IBAN: ES17 0081 0557 1900 0102 9711 SWFIT: BSABESBB Credit Card Cash : we accept VISA, Mastercard and American Express : all major currencies accepted Basic Conditions of Contract Basic Conditions All work undertaken is subject to the Spanish Forwarders terms and conditions CMR, newest edition, and the RESA liability policy, in conjunction with the conditions and rates for trade fair transportation. The liability of RESA as Fairs & Exhibitions Forwarder ceases with deposit and restarts with collection of the freight at the exhibition stand, unconsidered of the exhibitor s absence at the stand, irrespective of the submission of waybills at the exhibition forwarding agent s office. Place of jurisdiction, for both sides. Our invoices will be due immediately after issuance without any further notice. Customers not known to us or with whom we have not agreed any terms of payment, will be asked to pay our expenses before the event starts or on-site during the event or before return shipping of their exhibits.
Please Contact our Office: All Pre-advices should kindly be sent 3 days prior to the arrival dates in by fax or email to: Contact Details RESA EXPO LOGISTIC C/Ciencias, Entrada Nr. 1 Recinto Ferial Gran Via E 08908 TEL + 34 93 233 4758 FAX + 34 93 263 1894 Marta Pastor Direct Line: + 34 93 233 4758 mpastor@resainternacional.com Simon Puchol Direct Line: + 34 93 233 4038 spuchol@resainternacional.com Jorge Reina Direct Line: + 34 93 233 4743 jreina@resainternacional.com
FORWARDING & HANDLING SERVICES ORDER FORM DIA EUROMEETING 2008 BARCELONA Please send this form to Marta Pastor of RESA EXPO LOGISTIC on fax nr.: +3493 2631894 or email: mpastor@resainternacional.com COMPANY DETAILS Company Name: Address: ZIP Code: Country: VAT Nr.(only for European companies): Tel.: Fax: E-mail: Exhibitor Name: Stand nº: Contact person on stand: Cell Phone nº: SERVICE OPTIONS (Please tick which of the below services you require): 1. DOOR TO STAND SERVICE 2. FROM ARRIVAL AIRPORT / PORT TO STAND. RESA s nominated agent in your country will Your own freight forwarder will get the goods to arrange pick up from your domicile and deliver airport or port and we will arrange Customs clearance, through to stand. If you choose this option transport to showsite and delivery to stand. you ll get complete contact details of our agent. 3. FROM ADVANCE WHSE TO STAND Your own freight forwarder/courier company will deliver to our warehouse, already customs cleared. We will transport goods from warehouse to stand 4. EMPTY CASE STORAGE Please tick if you ll have empty boxes, crates or other packing material to be stored during the event in order to be used for the return shipment. 5. DIRECT DELIVERY TO SHOWSITE VEHICLE REGISTRATION: Your truck will deliver directly to showsite, we will offload and deliver goods directly to the booth & vice versa. Please confirm date and hour you wish to offload or reload your full truck, we will confirm back if your wished slot is available. Slots will be given on the basis of first to arrive first to serve, so we recommend to book as soon as possible! Required For other services please contact with RESA on site Help Desk APROXIMATE GROUPAGE SHIPMENT DETAILS (Complete if using options 2 and 3 only): Name of own Freight Forwarder: Tel.: Nº of pieces: Weight: Kgs. Value: Date Goods required on stand: Aprox. Time: Please note: All services received from Resa Expo Logistic will be invoiced directly after the event if prior arrangements are not in place. Each Exhibitor is individually responsible for payment of all items/services requested on this form. All accounts must be settled before delivery to the venue for inbound movement, and before departure of goods for the outbound movement. We accept VISA, Mastercard and American Epxress credit cards. Bank transfers should be sent to f following account number: BANC SABADELL, Avenida Madrid, 188 / 08028 0081 0557 19 0001029711 / SWIFT: BSABESBB / IBAN : ES17 0081 0557 19 0001029711
º RESA EXPO LOGISTIC C/Ciencias Entrada Nr. 1 Recinto Ferial Gran Via P.O. Box: Apartado de correos 2045 08908 Hospitalet (BARCELONA) Tel: + 34 93 233-4745 / -4744 / -4743 Fax: + 34 93 2631894 info@resainternacional.com FORWARDING TARIFF DIA 2008 BARCELONA The following rates apply for the above mentioned event held at at the CCIB venue. 1) From arrived to CCIB up to delivered on booth: Offloading and direct delivery from truck to booth: 15,00 /m3 * Minimum/shipment 105,00 - Reception & delivery of small shipments (up to 50.-Kg): 50,00 /shipment 1 Cbm = 300.-Kg / 1 Ldm = 4 Cbm 2) From Resa warehouse up to delivered on booth: - Offloading, intermediate storage and delivery to booth: 45,00 /m3 * Minimum 3 m3/shipment - Reception & delivery of small shipments (up to 50.-Kg): 50,00 /shipment 1 Cbm = 300.-Kg / 1 Ldm = 4 Cbm Additional expenses for express deliveries are not included, and will be charged according to the volume / weight of goods (shipments arriving on same day of delivery will be considered express deliveries). 3) Charges from collected at the Airport up to delivered on booth (excluded airline / storage charges, agent fees): Transfer from airport to booth: * Mínimum 250.-Kg /Shipment 1,05 /Kg 1 Cbm = 167 Kg Additional expenses for express deliveries are not included, and will be charged according to the volume / weight of goods (shipments arriving on same day of delivery will be considered express deliveries).
4) Rental of lift equipment / Labors only for works on stand: Forklift 3 tons (min. 2 hours): Forklift 4 tons (min. 2 hours): Forklift 5 tons (min. 2 hours): Handlift (min. 2 hours): Worker (min. 4 hours): Packer / Foreman (min. 4 hours): 85,00 /hour 90,00 /hour 105,00 /hour 18,00 /hour 27,00 /hour 40,00 /hour Other equipments available on request 5) Storage: 5.1) Empties: Collection, storage and re-delivery of empties: * Mminimum 2 cbm 40,00 /cbm 5.2) Full goods: Collection, storage and re-delivery of goods: * Minimum 2 cbm 55,00 /cbm Rounding up from m3 to m3 on both 6) Customs Formalities: 6.1) Temporary clearance (samples for exhibition): - ATA Carnet: ATA Carnet Import Clearance: 140,00 ATA Carnet Export Clearance: 140,00 - Proforma Invoice: Temporary import clearance: 175,00 Re-export clearance: 175,00 Customs bond fee: 1,5 % of value 150,00 minimum The CCIB venue does not have free bond status, we strongly recommend the use of ATA Carnet for temporary entries
6.2) Definitive Clearance (consumables such as brochures, giveaways): Import up to 12.000 : Up to 18.000 : Up to 24.000 : Up to 36.000 : Use of Resa import tax registration number: Definitive export clearance: 135,00 /entry 255,00 /entry 280,00 /entry 350,00 /entry 45,00 /entry 135,00 /entry Duties, Taxes & Customs Inspections excluded, will be debited according to official outlay + 10% advanced payment fee (minimum charge 30,00.-.) 7) Additional: Service fee for shipment, for inbound / outbound: 45,00 /each way 8) Surcharges to be applied on section nrs. 2), 4): Overtime (20:00 08:00h): 50% Saturdays: 75% Sundays/Public Holidays: 100% 9) Return charges: Same as points 1), 2), 3), 4), 6), 5), 7) Excluded: - VAT - Insurance - Any other service required